Collaborative Category Management for ICT in Local Government

1. Collaborative Category Management for ICT in Local Government Local CIO Council 5th December 2013 Terry Brewer, LG ICT Category Lead, LB Harrow Will Laing, ICT LG Programme Manager, GPS

2. What we’ll cover today... • The roots of the LGA National Category Management for ICT • Our progress, goals and key initiatives • The Software Challenge • A Proposal to the Local CIO Council • Discussion

3. Roots of the ICT Project • The London Procurement Strategy Board: lots of common suppliers, little co-ordination • The Camden partnership with GPS • Integration with CIO groups in London • Full first-year programme delivering benefits in a wireless concession contract and a supplier management programme • LGA National Procurement Strategy • In ICT, our remit is to extend the London ICT Programme

4. What we’ve achieved • Effective co-working with key CIOs across London • Good quality granular data – and a culture of sharing information • A collaborative wireless concession contract – the first for participating Boroughs • An extended SRD programme • An agreed programme of work on future procurement and technology priorities • The LGA support gives us a platform to transform our ICT markets and generate benefits • Extended partnership with GPS – now a dedicated team of 3 senior staff reporting to Terry Brewer as category lead • Delivered benefits of £2.5m in Year 1 with a solid platform for future growth

5. Current Activity • Desktop Migration – London Desktop Alliance • Data Centres / Hosting • BT MOU implementation • G-Cloud Session: 16th December • Software Applications procurement • SOCITM engagement • An national operational procurement partnership with Local Authority PBOs

6. LG Software Applications - Now • £500m + spend per year in Local Government • Councils report common issues around value, technology capability and service support • Multiple, independent budget-driven solutions – often extending failing agreements • A complex pattern of bespoke deployments and licensing model creates lock-in • A complete lack of transparency and control • Huge waste and lost opportunity

7. LG Software Applications – A Major Opportunity for 2013/14 • A common procurement platform which enables access to ALL major systems • All commodity unit costs explicit • Flexible access: direct award and competition • Technology models: hosted, licensed, SAAS • A master standard SLA to enable agile deployment • Developed, owned and used by Local Government TCO reduction? …could be up to 50%

8. Local CIO Council: Proposed Role • To provide top-level technical governance with the Project reporting to each CIO Council meeting • To provide key contacts for all 9 Local Government Regions – to help shape the strategy, advise on priorities, champion the project, and provide access to local networks • To provide a focal point for building relationships between central and local government – based on local priorities

9. Contact Details Terry.Brewer@Harrow.gov.uk (m) 07833 915052 will.laing@gps.gsi.gov.uk will.laing@camden.gov.uk (m) 07775 561287