Enrollment Reporting 2011-12 School Year Changes WASBO ABC Committee Meeting October 26, 2011

1. Enrollment Reporting 2011-12 School Year Changes WASBO ABC Committee Meeting October 26, 2011 Becky McLean OSPI - School Apportionment and Financial Services (360) 725-6306 becky.mclean@k12.wa.us

2. Agenda • High Poverty Funding. • Running Start 1.20 FTE. • ALE Enrollment Reporting.

3. High Poverty Funding • 2011-13 Biennium Operating Budget provides (Section 502(2)(c)(ii)): For each level of prototypical school at which more than fifty percent of the students were eligible for free and reduced-price meals in the prior school year, the superintendent shall allocate funding based on the following average class size of full-time equivalent students per teacher: Grades K-3 …….. 24.10

4. High Poverty WAC • New WAC drafted: 392-140-915 – High Poverty funding – Process and definition of eligible schools. • CR103E in place. • CR101 in process. Public hearing in December (TBD). • Link to new WAC: http://www.k12.wa.us/safs/PUB/WAC/wac.asp

5. High Poverty School EligibilityDetermination • Using October CEDARS data. • Pull school with K-6 grades (prototypical) & calculate FRLP percentage – FRLP enrollment ÷ School enrollment. • Eligibility determination: • Schools over 50%. • Schools with K-3 enrollment. • Schools not receiving Remote and Necessary funding. • Districts not receiving K-6 Small School funding.

6. Posting of High Poverty School Eligibility List • Preliminary list posted in April • based on March 31st extract. • Second list posted in August • based on July 30th extract. • Final list posted in early October • based on September 30th extract. • List available in SAFS main page.

7. Reporting High Poverty Enrollment • Report K-3 enrollment in eligible High Poverty Schools in both: • Total K-12 District columns. • Eligible High Poverty columns. • Report total Headcount in High Poverty Schools – regardless if only partially enrolled.

8. Running Start 1.2 FTE Limitation • 2011-13 Biennium Operating Budget provides (Section 502(18)): Beginning in the 2011-12 school year, students participating in running start programs may be funded up to a combined maximum enrollment of 1.2 FTE including school district and institution of higher education enrollment. • Bulletin No. 047-11 issued July 26, 2011 with joint (SBCTC/OSPI) clarification document and NEW Running Start enrollment verification form.

9. Summary of RS 1.2 FTE Limitation • Beginning Sept 1st: • RS students limited to a 1.20 combined high school/college FTE. • Neither high school or college can exceed 1.0 FTE. • Students taking high school & skills center classes that exceeds 1.0 FTE can take 0.20 RS FTE. • FTE that exceeds 1.2 will be subject to tuition charges by college.

10. Implementation of RS 1.2 FTE Limitation Running Start Enrollment Verification Form to be completed student/ parents, high school & college. Outlines the new funding limits. Ensures that all parties understand the possibility of incurring tuition costs.

11. Winter/Spring College Quarter Implications • Exceeding 1.2 FTE in January. • College begins Winter quarter. • High School in 1st Semester. • Exceeding 1.2 AAFTE. • September – high school counts FTE. • June – college counts FTE. • OSPI working on guidance for districts and colleges. Look for addendum to bulletin. • For winter quarter, complete RS Verification form with 2nd Semester high school schedule.

12. ALE Changes • Students claimed for greater than a 0.8 FTE must be reported for AYP. • Intervention plan must be in place within 5 school days after unsatisfactory evaluation. • No longer required to report actual hours. • ALE funding reduction. • Student meeting the minimum contact time – 90% funding. • Students not meetingthe minimum contact time – 80% funding.

13. Intervention Plan • Intervention plan must be in place within 5 school days after unsatisfactory progress. • 5 school days do not include evaluation day. • Evaluation done on Monday must be in place by following Monday. • If not in place, remove student from district count. • Determine month to remove student by month of evaluation.

14. Intervention Plan • For the following month, the slate is wiped clean. • Count the student regardless of last month’s intervention plan. • If evaluation plan showed progress, no need to adjust. • If evaluation plan is unsatisfactory, intervention plan must be in place within 5 school days. • Or remove them from that month’s count….

15. ALE Minimum Contact Time RequirementsFace to Face Contact • WAC 392-121-182 Section 8. • Face to Face contact. • Based on estimated weekly hours in Written Student Learning Plan. • >15 hours - 1 hour of contact per week. • < /=15 hours & >/= 5 hours - 30 minutes of contact per week. • < 5 hours - 15 minutes of contact per week.

16. ALE Minimum Contact Time RequirementsSynchronous Digital Contact • Synchronous digital contact. • Real-time communication between a certificated teacher and the student using interactive on-line, voice, or video communication technology. • Entire WSLP comprises of online courses.

17. ALE Minimum Contact Time RequirementsSchool Week Definition School week is any week that includes one or more school days based on schedule. Number of weeks in a month is based on weeks that actually end in the month. Time requirement is not adjusted/prorated for weeks fewer than 5 school days – holidays/in service days. Contact time can be accomplished in one sitting or in multiple sittings.

18. ALE Reporting Flowchart

19. ALE Reporting Requirement • ALE reporting required in 2 EDS applications: • SAFS ALE – enrollment by program & home district. • P-223 – all ALE program summarized & reported by resident/serving district. • ALE enrollment numbers should match/equal in both applications. • Report entire ALE FTE – ALE funding will be reduced based on FTE reported. • Report ALE Headcount enrolled in ALE programs – regardless if also enrolled in brick/mortar school. • Due date for both applications – the 10th of the following month.

20. SAFS ALE Reporting • To report ‘Meeting Contact Time’, certify monthly that program is designed & implemented to meet the minimum contact time – answer question before inputting monthly data. • Report enrollment by ‘home district’ – defined as district student resides regardless of choice. • Create program under ‘Program Management’. Identify program type: • Parent Partnership, Digital Online, Contract Base.

21. SAFS ALE Reporting continues • Run ALE reports under ‘ALE Reports’. • In June, complete ‘Year End ALE Report’. • Two reporting status: • In Process at District. • Submitted to OSPI. • To revise a file, file must be returned to District. Send an email to me. becky.mclean@k12.wa.us

23. P-223 ALE Reporting • ALE enrollment included in Total K-12 column – for Funding. • ALE enrollment reported separately in ALE columns – for Reduction. • A SUBSET of Total K-12. • Report ALE enrollment based on: • Meeting Contact Time. • Not Meeting Contact Time. • Report ALE Skills Center, Voc & MS Voc in fields provided.

24. P-223 ALE Reportingcontinues • Report by Resident/Serving districts. • Student ‘choicing’ into a district would be reported as ‘resident’ of the reporting district. • But in SAFS – by ‘home district’ – the district that released the student. • Reporting summarized on 1251ALE report.

26. ALE Enrollment Reporting Resources Information about screen changes and ALE reporting - the first four round bullets at: http://www.k12.wa.us/safs/INS/ENR/1112/eh.asp.  Changes to ALE WAC can be found at: http://digitallearning.k12.wa.us/ale/. ESD 113 recorded the August enrollment training which can be viewed at: http://tnl.esd113.org/vc.   Choose “Download video conference events”. Title is ‘OSPI Enrollment Reporting for 2011-12 School Year’.