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University Technology Fee Advisory Board FY 16-17 Status and Updates March 21, 2017

This presentation provides an overview of the current inventory, budget update, technology updates, and budget request for the Colorado State University Libraries. It includes information on reducing costs, MacBook Pro vs. MacBook Air options, video production/editing rooms, library checkouts, Chromebook checkouts, lab challenges, printing/greening initiatives, virtual reality room, and budget projections.

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University Technology Fee Advisory Board FY 16-17 Status and Updates March 21, 2017

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  1. Colorado State University Libraries University Technology Fee Advisory Board FY 16-17 Status and Updates March 21, 2017

  2. Colorado State University Libraries • Presentation Overview • Current Inventory • Budget Update • Computing in the Library: Use Statistics • Technology Updates • Budget Request for Next Year • FY 18-29 Projection

  3. Colorado State University Libraries Current Morgan Inventory

  4. Colorado State University Libraries Budget Update

  5. Colorado State University Libraries Reducing Costs • Necessary Changes: • Purchase replacement monitors • Lowest Priority • Spread HP laptop purchases over three year period • Evenly distributes fleet replacement • Risk: Older HP Laptops may not hold up an extra year • Cost Share Ipad replacements

  6. Colorado State University Libraries MacBook Pro vs MacBook Air MacBook Pro • Price $1,199 • Retina Display • Built-in HDMI port • $50,358 for 42 MacBook Air • Price $1,079 • $43,947 for 42

  7. UTFAB Expenditures to Date

  8. Colorado State University Libraries

  9. Video Production/Editing Rooms Trending

  10. Video Production/Editing Rooms Trending

  11. Colorado State University Libraries Library Checkouts • Week before Midterms & Finals – Short Queue for: • Macbooks • HP Laptops • Depending on weather: • Winter weather – Computer Lab close to capacity • Fall weather – Computer Lab 75% capacity • Finals & Midterms – Computer Lab at capacity • Ipad Checkouts consistently near capacity • Chromebook Checkouts consistently near capacity

  12. Colorado State University Libraries Chromebook Checkouts • Popular Checkout Item with High Mortality Rate No More: • Replaced with 20 Redesigned Chromebooks • Their durability continues Funded by the Library

  13. Colorado State University Libraries Technology Update

  14. Colorado State University Libraries Lab Challenges • Slow login times toward end of Fall Semester • Reimaged entire lab with revised image. • Login time reduced from 5min to < 1min • Windows 10 frequency of new versions • Leveraging deployment tools • Restrict new applications mid-semester

  15. Colorado State University Libraries • No Issues with CSU-EID or CHECKOUT SSIDs in spite of traffic volume • Periodic Walkthroughs & Adjust as necessary • No changes anticipated

  16. Colorado State University Libraries Printing/Greening • Why don’t Some College Credits transfer to the Library? • Same Software Different Server • Athletics, CASA, Health & Human Sciences • Going Green • Double sided printing default • Computers to sleep mode • Digital Signage off upon close • Potential Projects • LED Lighting • Laser Projectors

  17. Colorado State University Libraries BROUGHT ONLINE ON DECEMBER 22ND WORKING WITH III TO RECONNECT TO PROSPECTOR

  18. Colorado State University Libraries Virtual Reality Room • Partnership with VP Research – (Cost Sharing) • Station to Edit & Publish VR Content • Target Audience – Introduction for Students • Checkout Items • Cameras • Viewing Equipment • More to come

  19. Colorado State University Libraries Budget Request

  20. Budget Request FY17-18

  21. Colorado State University Libraries FY 18-19 Projection

  22. Expenditure Projections FY18-9

  23. Colorado State University Libraries Questions

  24. Colorado State University Libraries Thank you

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