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MBAs Compete, Children Win

MBAs Compete, Children Win. USC Marshall School of Business Michael Bonino | Stephanie Ip | Patricia Kennedy | Rachel McCaleb. Overriding Challenge: Sustainability. Complexity and ability to transfer knowledge from single source Automate RBB spreadsheet Integrate RBB and IFAS

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MBAs Compete, Children Win

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  1. MBAs Compete, Children Win USC Marshall School of Business Michael Bonino | Stephanie Ip | Patricia Kennedy | Rachel McCaleb

  2. Overriding Challenge: Sustainability • Complexity and ability to transfer knowledge from single source • Automate RBB spreadsheet • Integrate RBB and IFAS • Training and succession planning • Support from local community and internal audiences • Communication plan

  3. Purposes of RBB • Give principals autonomy over budget • Resources can be better allocated at the school level • Different schools have different needs • Equal funding between schools • Align budget with school strategy Excellent public schools in every neighborhood, universal college readiness, clean and safe learning environments, and equitable outcomes for every student

  4. Technical Recommendations:Two Software Development Projects • Reduce complexity and increase transferability of knowledge • Potentially high initial cost for production • Existing resources to support solutions and minimize costs 2. Integrate RBB and IFAS 1. Automate RBB Advantages Disadvantages Resources

  5. Automate the RBB Spreadsheet Current View: Potential View:

  6. 7 to 8 employees (highly skilled) 2 weeks per year (4 weeks if governor‘s estimates differ) Integrate RBB and IFAS RBB IFAS Current Process and Resources Needed Outcome of Integrated Solution

  7. Project 1: Automate the RBB Spreadsheet • Analogy: Turbo Tax software • Estimated Time and Cost: Project 2: Integrate RBB and IFAS • Analogy: What Macromedia’s Dreamweaver did for HTML • Estimated Time and Cost:

  8. Cost Comparison • Estimated 4-year payback period

  9. Training Sessions Barak Ben-Gal and 2 Individuals from Budget Team Who Initial Investment 16 Hours of Training Long-Term Goal Create team of 5 with RBB expertise, over 3 years Written document (reference tool) By-product Results Ben-Gal relieved of training sessions, future correspondence Metrics Number of sessions led by others, survey feedback

  10. Communication Plan:Vision and Incremental Successes to Build Support • Education initiatives to reach key stakeholders • Newsletters and local media stories highlighting successes • Identify champion among teacher population • Identify champion among local, elected officials • Publicize the strategic plan for each site via various channels • Collect feedback and continuously improve RBB • These initiatives can be pursued using existing resources

  11. March July Nov Aug Implementation Timeline Implementation Timeline District publishes RBB information, goals, results on OUSD website Implement IT Project I (3 months) Bulletin Boards, Back-to-School Implement IT Project II (6 months) Budget team produces manual Analyze principal survey, make adjustments Update Site Plan RBB update in Staff Connections (monthly) School Site Plans on Web site

  12. In Conclusion:Recommendations to Break Through Barriers to Sustainability Recommendations IT Projects, training, and succession planning Communication initiative Barriers to Sustainability Lack of support from key stakeholders Complexity and ability to transfer knowledge from single source Sustainability

  13. MBAs Compete, Children Win Q&A

  14. MBAs Compete, Children Win Appendix

  15. Exhibit A Sources • The Active Network, estimation for custom development • Ben-Gal, Barak. Results-based Budgeting: An Introduction.” April 2006 • The Business of Software, “Pricing Custom Software”, discuss.techinterview.com • CPSI, Inc. Press release: “OUSD partners with CPSI to improve network access.” Sept. 14, 2006 • www.Wikipedia.com • Kagan Programming, estimation for custom development OUSD.K12.us.ca • OUSD Multi-year Fiscal Recovery Plan. April 14, 2005 • rbb-haas.usd.k12.ca.us • Turbotax.intuit.com

  16. Exhibit B • Assumptions for cost comparison • Value of time saved by Projects 1 and 2 is based on 2.5 weeks worth of average salary of talent. This is not an actualized saving, as salaries are still paid, but the value of their time was used to place a value on the time saved. • Assumed an average of 2.5 weeks spent. • Payback period was calculated by dividing total project costs by annual cost of time spent transferring data.

  17. Exhibit C • Assumptions for project costs • Assume 120 work hours per month. • Assume $65 – 85 range for contract custom software development. • Time estimates include development and testing.

  18. Exhibit D Core Problem Statement: Sustainability • Most Critical Threats to Sustainability: • Complexity of system and ability to transfer knowledge from single source • Recommendations • Automate RBB spreadsheet • Integrate RBB and IFAS • Training and succession planning • Support from local community and internal audiences • Recommendations • Communication plan

  19. Exhibit E Benefits and Resources Available for Technical Recommendations Advantages • Reduce complexity and increase transferability of knowledge • Reduce level of personnel skill needed for processes • Reduce time to complete processes • Minimize human error • Reductions frees up valuable resources for other uses • Minimal interference to user experience Disadvantages • Potentially high initial cost for production Resources • Existing resources to support solutions and minimize costs • Budget team includes dedicated, full-time IT professional • Existing relationship with Gates Foundation could be leveraged for low-cost or free programming. • Past initiative with Sungard Bitech, Inc to develop IFAS, should leverage their expertise of IFAS in new development efforts • Current initiative with CPSI, Inc to develop an integration solution between IFAS and the student information system, should leverage the lessons-learned from this integration

  20. Exhibit F Communication Plan Solutions • Provide online channel to publicize successes • Make each site’s strategic plan available online • Publicize successes and vision through local media outlets • New programs demonstrate results • Feedback from principals (Use Your Voice survey) • Staff Connections • Back-to-School • Identify and recruit a champion among the teacher population • Identify and recruit a champion among local, elected officials Transparency is Key

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