Wisconsin Department of Public Instruction

1. INDIVIDUAL STUDENT ENROLLMENT SYSTEMISES Phase 2 Training August 2005(revised August 10, 2005) Wisconsin Department of Public Instruction

2. Presenters Barbara Ballweg • Education Statistics Coordinator Melissa Aro • Application Development Patt Goerke • CESA 1 – Software Support Consultant Terri Iverson • CESA 3 – Software Support Consultant Kari Bowe • CESA 10 – Software Support Consultant

3. Agenda • WSLS – ISES and Public Reporting • Preparing for the 2005-06 ISES Collection • WSAS Roster • ISES Data Entry Process • Locking Student Data for submission to the DPI • WSLS / ISES Calendar • Looking Forward

4. WSLS – ISES and Public Reporting

5. Protecting Student Privacy Consolidating Collections NCLB Requirements (full disaggregation, ESEA Report Card, AYP, acquisition of ELP, grad rate formula) Accounting for All Students Minimizing Burden 3rd Fri Sept Enrollment (Eliminated PI-1290) Individual Student Enrollment System (ISES) Phase 2 – Fall ‘05 Wisconsin Student Number Locator System WI School Performance Report (Eliminated WI SPR collection of dropouts, graduates, attendance, retention) (WSLS) WSAS Roster (Eliminated WSAS roster file) Coming Soon. . . (IDEA Exit Report, Preliminary Membership, transfer data . .) Valid, Comparable, Useful Data

6. WSLS and ISES Calendar • September 30, 2005 – WSLS should be up-to-date with current student enrollment. • October 3, 2005 (8 AM) -- WSAS Roster File #1 is sent to CTB • October 31, 2005 (8 AM) – ISES Initial Submission Period Closes for the State-wide Validation. WSAS Roster File #2 is sent to CTB. • November 7, 2005 – ISES Review and Revision Period Opens • November 21, 2005 – ISES Closes – ALL STUDENT DATA IS FINAL • Early December 2005 – WSAS Roster File #3 is sent to CTB

7. Preparing for the 2005-06 ISES Collection

8. Preparing for the 2005-06 ISES Collection WAMS PROFILE MANAGEMENT: • Passwords expire after 1 year • Passwords should not be shared DELEGATED AUTHORITY: • DPI and districts must protect student privacy • District Superintendents, and any local WSLS/ISES Administrators they appoint, can delegate and rescind authorization to access local student data in WSLS/ISES at any time • Access to the Delegated Authority application transfers to new Superintendents when they submit their WAMS IDs to DPI

9. Preparing for the 2005-06 ISES Collection EXIT in the WSLS: • High School Completers • Students moving between Schools within your District • Students transferring out of your District or WSLS and other withdrawals

10. Preparing for the 2005-06 ISES Collection ENROLL in the WSLS: • Students moving between Schools within your District • Students transferring to your District • Students new to the WSLS UPDATE in the WSLS: • Existing students, as needed

11. Preparing for the 2005-06 ISES Collection REVIEW in the WSLS: • Use File Download Request to review the WSLS enrollment for the 2004-05 school term • Use File Download Request to review the WSLS enrollment for 09/16/2005, the 2005-06 Count Date

13. Wisconsin Student Assessment System(WSAS)Roster

14. WSAS Roster Process • Student data from the WSLS and ISES will be used to build a statewide WSAS Roster for Fall 2005 WSAS testing and disaggregated reporting • Diskette process will not be used this fall • WSAS Record Editing System will be available after testing, but changes will not be reflected in the WSLS and ISES

15. WSAS • Assessment/Testing System • Requires student level demographic data • Relies on WSLS/ISES to create roster for testing labels • Uses WSLS/ISES data for disaggregated reporting and AYP • WSLS • Assigns a unique student ID to each WI public school student • Indicates the school where any given student is enrolled at any point in time • Each time a student changes schools, a new enrollment record is created • Basis for ISES collections • ISES • Student level collection of demographic and performance data. Point in time collection. • Helps WI meet NCLB reporting and accountability requirements • Replaces former PI-1290 fall enrollment, portions of WI SPR, and more. • Will be foundation for future consolidation of data collections and a data warehouse

16. WSAS Roster Process BY SEPTEMBER 30, 2005 1) Update WSLS to reflect current enrollment 2) Upload an ISES Count Date file OR Request the ISES Create Student Record List Process for Count Date records for all schools and provide the GRADE of each student 3) Including up-to-date GRADE data in ISES is strongly recommended 4) If possible, provide primary disability and English language proficiency codes in the ISES

17. WSAS Roster Processdraft labels fall 2005

18. WSAS Roster Process Draft fall 2005 WSAS School Header Sheet WSLS school and ISES grade level are used by WSAS for purposes of label generation and sorting. ISES grade level will appear on the label. Final WSAS school and grade data will be based on the School Header Sheet that is returned with test books to CTB.

19. WSAS Roster Process BY October 31, 2005 (8 AM) • Update WSLS to reflect current enrollment • If appropriate, add ISES Count Date records including grade and, if possible, primary disability and English language proficiency code • Continue to review and correct ISES Data for existing records

20. WSAS Roster Process Draft Fall 2005 WSAS Student Information Page • Full handcoding is expected for every student without a WSAS label in first or second CTB shipment • At least partial handcoding is expected for students with labels who are new to WI public schools

21. WSAS Roster Process Review and Revision of ISES Data • Several elements will be included in the final WSAS file, but do not appear on the labels. Examples include: • Economically Disadvantaged Status • Test Status • Migrant Status • Section 504 Status • Long-term US Student Status • ISES data will be final on November 21, 2005 • A final WSAS Roster File will be sent to CTB in early December.

22. WSAS Roster Process • WSLS enroll and exit dates determine population of students in each school for WSAS labels • WSLS provides WSN, student name, local student ID, district, school, birth date, gender, race/ethnicity for WSAS Roster • WSNs will be associated with WSAS results WSAS WSLS • ISES grade helps determine the population of students in each school for testing • ISES determines full academic year status based on school/district mobility • ISES provides primary disability, ELP code, and all other demographic data for WSAS roster not provided by WSLS • WSLS provides birth date, gender, race and exit date information to ISES • WSLS Enroll and Exit Dates are used to determine school/district mobility in ISES • Every WSLS record must have ISES record & visa versa ISES

23. ISES Submission Process

24. ISES Data Entry Process User Agreement Preferences Create / Upload Results (Upload Only) Reports – Error, Informational and Warning Messages Student Record List Individual Student Record Progress and Summary Reports Lock and Submission to the DPI

29. ISES Record Types Year End 2003-04 (Full Term 2004-05 Dropouts only) Year End 2004-05 Count Date 2005-06

30. Possible Full Term Dropouts • Not Counted as a 2003-04 Dropout because student completed the 2003-04 school term • Possible 2004-05 Dropout because student was not enrolled in the WSLS during 2004-05 • Additional information provided may affect the dropout count: • EXIT_TYPE • EXPECTED_TRANS_DISTRICT • EXPECTED_TRANS_SCHOOL

50. Individual Student Record • Some code sets are changing: • EXIT_TYPE • THIRD_PARTY_AGENCY • Some existing data elements are now required for lock: • POSS_ATTENDANCE • ACTUAL_ATTENDANCE • PROMOTION • MIGRANT • SECTION_504 • LONGTERM_US • TEST_STATUS • PAYER codes are optional.