Getting Started with the Individual Student Enrollment System

1. Getting Startedwith the INDIVIDUAL STUDENT ENROLLMENT SYSTEMSegment 1(revised July 17, 2007) Wisconsin Department of Public Instruction

2. Presentation Segments • Segment 1 • WSLS – ISES and Public Reporting • Preparing for the ISES Collection • ISES Data Elements • Segment 2 • ISES Data Entry • ISES Data Validation • Segment 3 • WSAS and ACCESS Rosters • ISES Review and Revision • ISES Final Submission • ISES Support

3. WSLS – ISES and Public Reporting

4. Protecting Student Privacy Consolidating Collections NCLB and EDEN Requirements (full disaggregation, ESEA Report Card, AYP, acquisition of ELP, grad rate formula) Accounting for All Students Minimizing Burden 3rd Fri Sept Enrollment (Eliminated PI-1290) Individual Student Enrollment System (ISES) Wisconsin Student Number Locator System (WSLS) WI School Performance Report (Eliminated WI SPR collection of dropouts, graduates, attendance, retention, discipline) Child Count (IDEA Student Count and Exit Report) WSAS and ACCESS for ELLs (Eliminated WSAS roster and introduced ACCESS for ELLs roster) Valid, Comparable, Useful Data

5. WSLS Common Functions

6. ISES Common Functions

7. WSLS and ISES Calendar(exact dates vary each year) • Early September – WSLS should be up-to-date with current student enrollment.ISES Initial Submission Period Opens. • Early October -- WSAS Roster File #1 is sent to CTB, Districts use ISES data for ACCESS for ELL purposes, Special Education data used for IDEA Exit Type reporting. • Mid-October – ISES Initial Submission Period Closes for the State-wide Validation. • Late October - WSAS Roster File #2 is sent to CTB. • Early November – ISES Review and Revision Period Opens • Mid-November – ISES Closes – ALL STUDENT DATA IS FINAL • Early December – WSAS Roster File #3 is sent to CTB

8. Preparing for the ISES Collection

9. Accessing the WSLS and ISES • Authorization to access the WSLS and ISES is managed by each individual district. • An individual must first request a WAMS ID (Wisconsin Web Access Management System) . • The Local WSLS/ISES Administrator must separately grant access to the WSLS and ISES to each local staff member. • The role selected by the Local WSLS/ISES Administrator will determine the functions which are available to each local staff member.

10. WAMS Profile Management • Obtain a Wisconsin User ID, if new to the WSLS/ISES • Verify profile includes current email address

11. Delegated Authority • Verify District Superintendent has access to the Delegated Authority application; access transfers to new Superintendents when they submit their WAMS IDs to DPI • Verify Local WSLS/ISES Administrator has been appointed and appoint an Assistant Administrator, if appropriate • Delegate authorization to access local student data in WSLS/ISES for new staff • Rescind authorization from staff that have left or no longer work in the WSLS/ISES

12. EXIT in the WSLS: • High School Completers • Students moving between Schools within your District • Students transferring out of your District or WSLS and other withdrawals

13. ENROLL in the WSLS: ENROLL in the WSLS: • Students moving between Schools within your District • Students transferring to your District • Students new to the WSLS • Students with disabilities receiving special education and/or related services pursuant to a services plan that meets IDEA standards

14. UPDATE in the WSLS: UPDATE in the WSLS: • Birth Location • Existing students, as needed

15. REVIEW in the WSLS: • Use File Download Request to review the WSLS enrollment for the previous school term • Use File Download Request to review the WSLS enrollment for Third Friday of September, the Count Date, of the current school term

16. ISES User Agreement

17. ISES Preferences

19. ISES Data Elements

20. Required Elements:All Records • Grade Level Placement • Primary Disability • Economic Disadvantaged Status • English Proficiency Code • District of Residence • Third Party Provider

21. Required Elements:Count Date only • Count Date Status • Migrant Status • Homeless Status • Payer

22. Required Elements:Year End only • Attendance Days (Possible & Actual) • Completed School Term

23. Conditional Elements • Grade • Program Schedule • Test Status • Section 504 Status • Primary Disability • Secondary Disabilities • Educational Environment Classification • Return to Regular Education

24. Conditional Elements • English Proficiency Code • Native Language Code • Years in US Schools • District of Residence • Reason Out of District • School in District of Residence

25. Conditional Elements • Completed School Term • Promotion Higher Grade • Exit Date • Exit Type • Exit Type • High School Credential • Expected Transfer District & School

26. Getting Startedwith the INDIVIDUAL STUDENT ENROLLMENT SYSTEMEnd Segment 1 Wisconsin Department of Public Instruction

27. Getting Startedwith the INDIVIDUAL STUDENT ENROLLMENT SYSTEMSegment 2(revised July 17, 2007) Wisconsin Department of Public Instruction

28. Presentation Segments • Segment 1 • WSLS – ISES and Public Reporting • Preparing for the ISES Collection • ISES Data Elements • Segment 2 • ISES Data Entry • ISES Data Validation • Segment 3 • WSAS and ACCESS Rosters • ISES Review and Revision • ISES Final Submission • ISES Support

29. ISES Data Entry

30. Create Student Record List

32. ISES Record Types Year End Count Date

40. File Upload