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Preparation of Standard Contract Documents Using best Finnish and EU practices

Preparation of Standard Contract Documents Using best Finnish and EU practices. Liisa Lehtomäki Finnish Institute of Public Management Short term expert Senior Consultant. Purchasing process. 1.VISION The principles and goals of the organisation and its PP sector. Market analysis

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Preparation of Standard Contract Documents Using best Finnish and EU practices

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  1. Preparation of Standard Contract DocumentsUsing best Finnish and EU practices Liisa Lehtomäki Finnish Institute of Public Management Short term expert Senior Consultant

  2. Purchasing process 1.VISION The principles and goals of the organisation and its PP sector • Market analysis • Planning of the purchase • Chhosing the right method for the purchase • Drafting the Invitation to tender • Planning the award criteria • Sending procurement notice and / or invitation to tender • Receival of the tenders • Qualification of the tenderer, tender form and the contents of the tender • Evaluating the tenders • Decision making • Informing • Remedies • Contract and/or order • Monitoring the contract and delivery • 5. Document management A. N. B. M. L. C. 4. Purchase process K. D. J. E. 5. I. F. G. H. 2. Steering and monitoring 3. Development

  3. Background for documents Awareness Campaing for Professional CA:s and purchasers Lithuanian Procurement Policy: Cost-effective purchases Procurement strategies Preparation of standard documents Centralized purchases and framework agreements IT Tender invitation Supplies Supplies Services Services Works Works IT

  4. Procurement documents and the project • Documents for planning and preparing for competition (no legislation) • Tender documents (PPO) • Documents for evaluating and making decision (PPO) • Standard Contract Documents

  5. Value and types of the procurement Supplies/ Goods Type Services Works IT Value Usual commercial practice Below threshold value Above threshold value

  6. Background for best practices Supplies/ Goods Type Services Works IT Information Value to consider Close to (below and above) threshold value Existing documents Legislation and PPO documents FIDIC Contract documents available World bank UK PHARE Finland

  7. Expected results • Standard documents for public procurement for supplies, services and works • Advice on drafting of standard documents for supplies, services and works • List of standard documents • Standard documents developed

  8. Documents prepared IT Supplies/ Goods Services Works Type Document Guideline procurement process Model for invitation to tender General models for all areas done Specific models are under discussion Contract documents Fidic ST and GT ST and GT Contract SGT and GT

  9. Project phases • Discussions with PPO and meeting June 15, 2004 with Contracting Authorities • Familiarization with Lithuanian Public Procurement legislation and existing standard documents by PPO • First drafts by STEs for comments by PPO • Second drafts prepared • Translations, definitions and legislation check-ups • Comments from CAs and meeting Nov 16, 2004 • Piloting by Ministry of Interior (during negotiation phase)

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