Integrated Financial Management System for Government of Gujarat

1. Integrated Financial Management System August 17, 2007 Finance Department, Government of Gujarat

2. What is IFMS? Integrated Financial Management System (IFMS) is a tool which will provide : • Long-term solution for carrying out treasury and pension functions of Government of Gujarat • Consolidated and consistent information about the expenditures and revenues across state • A system that tracks financial events and summarizes information • Support for • Adequate management reporting • Policy decisions • Preparation of auditable financial statements

3. Financial Management Finance Department (planning & managemen) AG audit (External audit) Budget (preparation) Information feedback Treasury Functions (Transaction accounting, recording and reporting) Budget execution – (Grant release) Banks (Receipt & Payment)

4. Objectives of the system

5. Objectives of IFMS • Effective and efficient monitoring and control of state revenue and expenditure • By efficient management of funds • By monitoring and controlling government liabilities • By monitoring wage and means position • Real time financial position of state finances by on-line updation and consolidation of Receipts & Payments • Automated consolidation and aggregation of data hence more time for value added analysis

6. Objectives of IFMS contd… • Automated accounts generation of the state • Interfacing with Banks, AG Office, Tax System for data/information exchange • Facilitate DDOs to track their budget allotment, payments and expenses • Online Tax Payment Facility for VAT and other Taxes for Citizens • Single sign on through Portal • Workflow automation

7. IFMS Modules IFMS

8. IFMS Module details Finance Department / DAT major functions • Online Grant distributions to Admin Dept., their controlling officers and Drawing and disbursement officers within the limit of approved budget • Interfacing with IWDMS budget module and debt management • MIS and Decision support system • Employee Information maintenance DDO module major functions • Electronic Bill preparation by DDO and submission in respective treasury offices electronically. There are around 40+ bills which will be prepared online • MIS for bill tracking, monitoring of expenditure w.r.t Allocated Grant and Budget

9. IFMS Module details(Contd.) Treasury core functions • Bill processing (Inward, audit, cheque processing) • Stamp processing • Pension processing • Expenditure and Receipt accounting (book branch) • LC Expenditure • PD/PLA account maintenance DPPF core functions • Pension Processing • HBA/MCA/GPF account maintenance

10. IFMS Module details (Contd.) External Interfaces • Interface with Bank for electronic payment, bank scroll details (receipt & expenditure), monthly statements detail • Interface with AG for providing accounting detail for receipt and expenditure by weekly • Interface with RBI for wage and means position of the state • Interface with Tax Information System for getting the revenue collection Utilities • Audit trail • Report generation on demand • Notification / reminder generation for specific event through SMS/Email • Access control mechanism for better security

11. Bank/RBI AG Database Interface Interface Other Admin. Department Database HO (DAT / DPPF / FD ) Interface Database Database IWDMS VATIS Database Database IFMS Interfaces

12. IFMS Interface and Integration Ways and Means Finance Department Reserve Bank of India Reserve Bank Deposit Actual Accounts of Previous Year Finance Department Accountant General Final Budget Prepared by FD Budget Estimation Finance Department Admin Departments Grant Distribution Controlling Officer Budget Estimation Admin Departments Grant Distribution Drawing & Disbursement Officer Controlling Officer Grant Distribution Treasury / Sub Treasury / PAO/AG Office Drawing & Disbursement Officer Bill Submission Bill Status intimation Sub Treasury Indent of Stamp and Cheques Treasury Intimation of indent status Indent status Treasury Superintendent of Stamp Indent consolidation and Preparation

13. Interface and Integration VAT Treasury VAT Tax Challan and Party Master Pension Paper submission Govt Admin Dept and other Govt Offices DPPF Pension Status PPO, CVP and DCRG Submission DPPF Treasury / Sub Treasury Bank Scroll Bank Treasury / Sub Treasury Advice Report Treasury & Sub Treasury Accounts Treasury / Sub Treasury Accountant General Adjustment Accounts HBA / MCA Schedule Treasury / Sub Treasury / PAO HBA / MCA / GPF No Due Certificate issue and GPF annually Account info. Indent for Cheque Books and DSS for State Expenditure and Receipt Treasury DAT Indent status and Authority

14. Interface and Integration DAT Finance Department MIS of State Finance Profile MIS Pension Liability Report DPPF Finance Department MIS Reports 1. Department wise Expenditure and Receipts 2. Controlling Officer wise Expenditure and Receipts against of Grant 3. DDO wise Expenditure and Receipts against Grant. DAT Admin Departments

15. External Agencies (Bank, AG Office etc.) Scroll, Voucher , Challan, Data to AG Office etc. Other Departments Sanctions and Schemes Accounts Treasury Consolidated Reports Employee Information Pension Cases Budget Ceiling Guarantee information Consolidated Reports FINANCE DEPT Debt information Debt Management Pension Consolidation of Tax information Tax Collection Taxes Data Exchange Between Modules

16. Key Features and Benefits

17. Key Features / Benefits • All Administrative Departments will be able to • Track total expenditure incurred at a given point of time against estimated budget and total Grant allocated for that period • Track and Monitor Plan / Non Plan Expenditure respectively • Track and Monitor Centrally Sponsored Scheme details • Monitor Major Head wise and Scheme wise details of Plan/Non Plan Expenditures • Get total grant utilization report (Department wise Used/Unused grant) • Monitor Controlling Officer (CO) and Drawing and Disbursement Officer (DDO) wise Grant utilization and Expenditure details

18. Key Features / Benefitscontd.. • Integrated solution offering a Single Window Interface across various functions viz. FD, Budget, DoAT, DPPF, Treasuries, sub treasuries, DDO, PPO and PAO • Exchange of data with external entities like AGO, RBI, Banks, and other Government departments • Online Bill processing helps state government employees and citizens to track status various bills submitted • Readily available information with 24x7 access • Elimination of duplication of work and one time data capture/entry at source only • Faster bills processing • Reduced cost & time of service

19. Key Features / Benefits contd.. • Rationalization of financial resources • Effective policy making • Monitor information flow • Better performance, reliability, security, and scalability • Better transparency and accountability • State Financial Dashboard • Multiple delivery channels (like internet, intranet, SMS, email, IVR, kiosk) capable solution

20. Thank You