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Basic Formatting

Basic Formatting. A. There are multiple ways to do just about any function in Microsoft Office Suite. 1. Control keys (hot keys) 2. Menu bar/Ribbon 3. Right click 4. Hover over text. Control Key Combos . ctrl z = undo ctrl n = new file ctrl y = redo ctrl r = align right

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Basic Formatting

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  1. Basic Formatting A. There are multiple ways to do just about any function in Microsoft Office Suite. 1. Control keys (hot keys) 2. Menu bar/Ribbon 3. Right click 4. Hover over text

  2. Control Key Combos ctrl z = undo ctrl n = new file ctrl y = redo ctrl r = align right ctrl p = printctrl l = align left ctrl s = save ctrl e = align center ctrl c = copyctrl j = justify alignment ctrl x = cut ctrl a = select entire document ctrl v = paste ctrl h = replace/find

  3. Basic Formatting B. Selecting Text to Format 1 Highlight – click and drag 2. double click word – selects just that word 3. triple click word – selects the paragraph that word is in

  4. Basic Formatting Left Margin Clicking Margin -the space between the edge of the paper and the text 1. Single click selects one line 2. Double click selects one paragraph 3. triple click select whole document LEFT MARGIN ONLY

  5. Basic Formatting C. Basic Text Format 1. Boldface – used to emphasize a small number of words or single sentence 2. Italics – used when listing references (bibliography) for a research report 3. Underline – used in research report, titles, emphasis General rule – no more than 3 words for emphasis or one sentence.

  6. Words worth emphasizing • Not • Never • Always • And • Or

  7. Additional Functions 1. Page Breaks - pushes text onto the next page - insert tab OR ctrl enter 2. Page numbers - insert tab - go in the footer

  8. Headers and Footers • Allows text, pictures, shapes, etc. to appear over and over on every page of your document • You only have to enter the text, shapes, etc. one time

  9. Pictures • Insert pictures from file (insert tab) • Format them with tight text wrapping • Must be clicked on the pic to do this • Layer the pictures – place one atop the other • Group the pictures • Click a pic, hold shift key, click the second pic • Let go of shift key, right click and go to group

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