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Tools for Collaboration, Time & Tasks Management, and More

Tools for Collaboration, Time & Tasks Management, and More. Matthew Moran Matt.Moran@PulseInfomatics.com Consultant  Author  Songwriter  ??????. PulseInfomatics.com MatthewMoranOnline.com ITCareerToolkit.com. Is Abysmal at being AMAZING!. CLIENTS/ CUSTOMERS. THE CLOUD. CALENDAR.

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Tools for Collaboration, Time & Tasks Management, and More

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  1. Tools for Collaboration, Time & Tasks Management, and More

  2. Matthew Moran Matt.Moran@PulseInfomatics.com Consultant  Author  Songwriter  ?????? PulseInfomatics.com MatthewMoranOnline.com ITCareerToolkit.com

  3. IsAbysmalat beingAMAZING!

  4. CLIENTS/CUSTOMERS THE CLOUD CALENDAR SPREADSHEETS ONLINE FORMS EMAIL IMAGES DOCUMENTS PRESENTATIONS VENDORS YOUR TEAM

  5. COLLABORATION SIMPLE & SECURE File Sharing File Synchronization w/ Optical Character Recognition REAL-TIME (LIVE) EDITS Documents Spreadsheets Presentations & More CLIENTS/CUSTOMERS YOUR TEAM VENDORS

  6. TWO FLAVORS • G SUITE (for domains)Paid $6 to $12/month per mailbox • myname@mydomain.com • 30 GB Storage (100gb $2/month) • Domain Mail Routing & Groups • Domain Security • All Apps available with GMAIL PERSONAL • Additional vendor offered productivity apps • GMAIL PERSONAL • FREE • myemail@Gmail.com • 15 GB Storage (100gb $2/month) • Calendar • Drive (file space) • Apps (Docs, Sheets, Slides, Pictures, Forms) • Google Keep • YouTube • Google Analytics • Google Alerts • … and more …

  7. It’s basic email • Also • Effective spam filtering • Save attachments directly into Google Drive • Filters and folders (labels) for organization • Powered by Google Search • Recommend – Inbox Zero (Merlin Mann) • Labels are mostly unnecessary • Archive everything – search will bring it up • Except during projects (maybe)

  8. The Google App Launcher gives you access to your Google Apps

  9. File Storage and Google Apps Access • Powered by Google Search • Secure (G Suite is rated for HIPAA compliance) • Google Docs, Sheets, Slides, etc. DO NOT count against storage limits. • Images, PDF’s, and other files do count against storage (as does email & attachments) • Built in OCR (turn scanned documents into text) • Built in Audio to Text conversion (takes a little tech geekery)

  10. GOOGLE DRIVE SECURITY CONCEPTS Share folders versus individual files. It makes management and adding/removing permissions simpler. Sharing Permission are inherited by the folder (cascade into the folder structure). Shared with my team (they get all folders) Shared with sub-contractor for this client/project Shared with the specific client Any document moved into or created in a given folder is shared with everyone who is included at that specific folder level. If you move a document to another folder, the permissions change.

  11. The folder icons display a person to indicate they are shared.

  12. Google Docs & Sheets • Emulate basic features of Microsoft Word & Excel • Real-time edits with any shared editors plus locate where a collaborator is working • In document chat for collaboration • Can include links to other parts of the document • Revisions go back years with the ability to audit and recover changes • I’ve used docs & sheets with more than 20 collaborators

  13. Google Slides • Emulate basic features of Microsoft Powerpoint • Can be used to create online/web-based presentations with audio and video • Can include links to other parts of the document • Revisions go back years with the ability to audit and recover changes • Slides can be saved as slides, images, & pdfs

  14. Google Drawings • Very (VERY) basic image editor • Can create jpg or png files • Collaborative concepts or social media images • For instance: Facebook’s idea image size is1200 X 630 px

  15. Google Keep • Simple and shared notes and lists • Store and convert audio to text • My preferred phone shopping list app • Notifications by date/time or location**a reminder when you arrive at a location

  16. YouTube • Video is the future NOW!! • The second most popular search engine after Google

  17. Google Alerts • Email notifications when Google’s search engine indexes search terms you enter. • Your name, your company name, a product, etc. • My book title example.

  18. Webmaster Tools&Analytics • Review web pages for indexability, mobile readiness, keyword density, and notifications for errors or possible problems. • Analyze website traffic, search terms, ad responses, geographic sources, referring sites, etc.

  19. QUESTIONS & DEMONSTRATIONS

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