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Reporting and Recording College-Delivered Dual Credits using Trillium

This guide provides detailed procedures for reporting and recording college-delivered dual credits according to the Trillium system. Learn about goals, target groups, provincial results, key documents, course codes, assessment processes, and how to ensure accurate reporting to OnSIS. Understand the roles of different stakeholders involved in dual credit programs and how to navigate the complexities of college courses and apprenticeship programs. Stay informed on credit limits, passing grades, teacher assignments, and important reporting protocols to ensure seamless communication between educational institutions.

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Reporting and Recording College-Delivered Dual Credits using Trillium

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  1. Reporting and Recording College-Delivered Dual Credits using Trillium October 2016

  2. Goals

  3. Target Groups for Dual Credit Programs

  4. 2014-15 Dual Credit Program Provincial Results Number of Participants: 19,958 % of Seats Filled: 92% Retention: 89% Success: 91%

  5. Dual Credit Approaches

  6. Who Needs to be Involved in Your Board? Board OnSIS Lead Board SMS Lead Guidance Counsellors and School Support Staff Board OYAP Coordinator Board Dual Credit/ SCWI Lead Board Regional Planning Team Representative

  7. Key documents

  8. College-delivered dual credits (Dual Credit Policy p.7) Students take a college course or Level 1 apprenticeship (OYAP) program delivered at the college. Credit is recorded on the college record using college course codes Credit is also recorded on the OST using a special dual credit course code assigned by the Ministry of Education.

  9. College-delivered dual credits (Dual Credit Policy p. 8) • Maximum of 4 can count as optional credits towards the OSSD • Cannot be used as substitution for compulsory courses. • External music credits are included in the 4 credit maximum

  10. College-delivered dual credits If a student earns more than 4, only 4 will show on the OST; all will show on the provincial report card. The process is outlined on page 12 of the OST manual

  11. College-delivered dual credits (Dual Credit Policy p. 19) Assessment and evaluation are the responsibility of the college instructor Growing Success does not apply

  12. College-delivered dual credits College courses do not need to have any connection to Ontario curriculum courses Codes end with “4T” for college courses, “4Y” for level 1 apprenticeship (OYAP) Be sure to select the right college. The same code may be used by more than one college. The passing grade may vary

  13. College-delivered dual credits (Dual Credit Policy p. 15) (Dual Credit Policy p. 19) For college courses, selecting the correct code will ensure that the name of the college, the college course title and the college course code appear correctly on the OST. The correct passing grade will be assigned Students must achieve the passing grade in order to earn a secondary school credit

  14. College-Delivered Dual Credit Course Codes • Same Code, Different Colleges

  15. College-Delivered Dual Credit Course Codes • Same Code, Different Passing Grade

  16. The Ontario Student Transcript Manual, 2013 See sample 9, page 36

  17. OST Showing College-delivered College Course The passing grade for AEF4T at Conestoga is 55%. Since the student did not achieve that grade, he does not receive a credit, even though his mark is above 50%.

  18. Setting up a Dual Credit College-Delivered College Course When the course is added, a check is done to see if more than one description exists for the course code.  If it does, then a box appears to the right of the course code.  The user can open the drop down list and select whichever course description is valid.

  19. A Dual Credit Class with a Teacher Assigned

  20. A Dual Credit Class With No Educator Assigned

  21. Check for Accuracy Create a test transcript. Make sure that the correct college name appears for college-delivered dual credit courses (XXX4T) Note that for Level 1 Apprenticeship courses, no college name appears. (XXX4Y) For partial completion of Level 1 OYAP Apprenticeship dual credits, the word “partial” appears with the title of the course. For team-taught dual credits, “dual credit” appears along with the title of the course

  22. Reporting to OnSIS Through “class enrolment” Through “other credits”

  23. Reporting to OnSIS through “Class Enrolment” College-delivered dual credit classes can be created without an educator if necessary Ensures consistency of report card, OST, transmission to OCAS and OUAC Allows tracking of credits earned vs credits attempted Courses count towards student’s FTE

  24. Reporting to OnSIS through “Other Credits” Courses could be missed in transmissions to OCAS Doesn’t generate dual credit teacher funding through the GSN

  25. Reporting to OnSIS through “Other Credits”

  26. Reporting to OnSIS through “Other Credits”

  27. Reporting to OnSIS through “Other Credits” • “Final Mark” field must be entered • “Attempted Credit” and “Earned Credit” fields in the Course tab must be verified to make sure that the correct value is entered.

  28. Resources Webinar will be posted on scwi.ca and on osca.ca Detailed documentation is available on the Trillium site. (Check with your board contact) Dual Credit Programs 2013 Ontario Student Transcript Manual 2013

  29. Questions? Phil Hedges, Ministry of Education Phil.Hedges@ontario.ca   416-326-5988 Sonja Vandermeer, School College Work Initiative svandermeer@opsoa.org   705-328-4353

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