Tools to Support Open Access Publishing

1. Tools to Support Open Access Publishing Rachel Winzer, Research Policy Officer Research and Enterprise Office 25 March 2013

2. Open Access Resources Transitional period Decision tree Associated resources Open access webpages (navigate through IS) http://www.stir.ac.uk/is/researchers/writing/publishingimpact/openaccesspublishing/ Open access email address openaccess@stir.ac.uk

3. Gold or Green Open Access Publishing Decision Tree Grant application stage – APCs and other publication charges must be costed into research proposal wherever permitted. N.B any funds awarded for funders other than RCUK will be retained within your project fund Project takes place and article is produced Academic chooses best journal to submit to Does the funder have open access requirements? Academic checks using Stirling web resources No specific funder requirements Yes - Funder has specific requirements Does the journal require an APC? Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo) Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo) No – use green if possible Yes Yes by using either Gold or Green Yes – by using Green Yes – by using Gold No - Journal not compliant, Re-start the process with an alternative journal Yes – use these to publish Do you have funds for APCs from the funder? No – apply to the APC Fund No Contact REO for advice. Funds for APCs could be sought from elsewhere. Article is rejected, Re-start process with alternative journal Submit article to journal Are publication fund eligibility criteria met? Yes – Apply to the APC Publication Fund to reserve funding Article is accepted Fund Administrator confirms notes fund required Article is rejected, advise fund team and restart process with alternative journal Author submits to journal Article is accepted Invoice passed by author to Fund Team Once accepted author places full text on RMS for automatic transferal to STORRE and records form of OA publication on RMS N.B. STORRE will only make articles publically available in accordance with the journal requirements. No further author action is needed.

4. Grant application stage – APCs and other publication charges must be costed into research proposal wherever permitted. N.B any funds awarded for funders other than RCUK will be retained within your project fund Initial considerations Project takes place and article is produced Academic chooses best journal to submit to Does the funder have open access requirements? Academic checks using Stirling web resources Grant application stage Where to publish – Citation report, School lists, PI advice Include costs in grant where possible OA requirements Does the funder have OA requirements? SHERPA/Juliet

5. SHERPA Juliet

6. Gold or Green Open Access Publishing Decision Tree Grant application stage – APCs and other publication charges must be costed into research proposal wherever permitted. N.B any funds awarded for funders other than RCUK will be retained within your project fund Project takes place and article is produced Academic chooses best journal to submit to Does the funder have open access requirements? Academic checks using Stirling web resources No specific funder requirements Yes - Funder has specific requirements Does the journal require an APC? Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo) Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo) No – use green if possible Yes Yes by using either Gold or Green Yes – by using Green Yes – by using Gold No - Journal not compliant, Re-start the process with an alternative journal Yes – use these to publish Do you have funds for APCs from the funder? No – apply to the APC Fund No Contact REO for advice. Funds for APCs could be sought from elsewhere. Article is rejected, Re-start process with alternative journal Submit article to journal Are publication fund eligibility criteria met? Yes – Apply to the APC Publication Fund to reserve funding Article is accepted Fund Administrator confirms notes fund required Article is rejected, advise fund team and restart process with alternative journal Author submits to journal Article is accepted Invoice passed by author to Fund Team Once accepted author places full text on RMS for automatic transferal to STORRE and records form of OA publication on RMS N.B. STORRE will only make articles publically available in accordance with the journal requirements. No further author action is needed.

7. Specific funder requirements Yes - Funder has specific requirements Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo) Yes – by using Green Yes by using either Gold or Green Yes – by using Gold No - Journal not compliant, Re-start the process with an alternative journal Check journal compliance – SHERPA/Romeo Make your decision based upon the OA Policy

8. Specific funder requirements

9. Gold or Green Open Access Publishing Decision Tree Grant application stage – APCs and other publication charges must be costed into research proposal wherever permitted. N.B any funds awarded for funders other than RCUK will be retained within your project fund Project takes place and article is produced Academic chooses best journal to submit to Does the funder have open access requirements? Academic checks using Stirling web resources No specific funder requirements Yes - Funder has specific requirements Does the journal require an APC? Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo) Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo) No – use green if possible Yes Yes by using either Gold or Green Yes – by using Green Yes – by using Gold No - Journal not compliant, Re-start the process with an alternative journal Yes – use these to publish Do you have funds for APCs from the funder? No – apply to the APC Fund No Contact REO for advice. Funds for APCs could be sought from elsewhere. Article is rejected, Re-start process with alternative journal Submit article to journal Are publication fund eligibility criteria met? Yes – Apply to the APC Publication Fund to reserve funding Article is accepted Fund Administrator confirms notes fund required Article is rejected, advise fund team and restart process with alternative journal Author submits to journal Article is accepted Invoice passed by author to Fund Team Once accepted author places full text on RMS for automatic transferal to STORRE and records form of OA publication on RMS N.B. STORRE will only make articles publically available in accordance with the journal requirements. No further author action is needed.

10. All routes end in green Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo) Yes – by using Gold Yes – use these to publish Use funds from the funder where possible Gold OA achieved Should also place on RMS/STORRE Record the method of OA Do you have funds for APCs from the funder? Once accepted author places full text on RMS for automatic transferal to STORRE and records form of OA publication on RMS N.B. STORRE will only make articles publically available in accordance with the journal requirements. No further author action is needed.

11. Gold - Applying to the APC Fund Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo) APC Fund is available There is a set of eligibility criteria Apply using the application form on the webpages Application should be prior to journal submission Notify openaccess@stir.ac.uk of acceptance Also use STORRE Yes – by using Gold Do you have funds for APCs from the funder? No – apply to the APC Fund No - Contact REO for advice. Funds for APCs could be sought from elsewhere. Are publication fund eligibility criteria met? Yes – Apply to the APC Fund to reserve funding Fund team confirms funds Article is rejected, advise fund team and restart process with alternative journal Author submits to journal Article is accepted Invoice passed by author to Fund Team Once accepted author places full text on RMS for automatic transferal to STORRE and records form of OA publication on RMS .

12. Gold or Green Open Access Publishing Decision Tree Grant application stage – APCs and other publication charges must be costed into research proposal wherever permitted. N.B any funds awarded for funders other than RCUK will be retained within your project fund Project takes place and article is produced Academic chooses best journal to submit to Does the funder have open access requirements? Academic checks using Stirling web resources No specific funder requirements Yes - Funder has specific requirements Does the journal require an APC? Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo) Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo) No – use green if possible Yes Yes by using either Gold or Green Yes – by using Green Yes – by using Gold No - Journal not compliant, Re-start the process with an alternative journal Yes – use these to publish Do you have funds for APCs from the funder? No – apply to the APC Fund No Contact REO for advice. Funds for APCs could be sought from elsewhere. Article is rejected, Re-start process with alternative journal Submit article to journal Are publication fund eligibility criteria met? Yes – Apply to the APC Publication Fund to reserve funding Article is accepted Fund Administrator confirms notes fund required Article is rejected, advise fund team and restart process with alternative journal Author submits to journal Article is accepted Invoice passed by author to Fund Team Once accepted author places full text on RMS for automatic transferal to STORRE and records form of OA publication on RMS N.B. STORRE will only make articles publically available in accordance with the journal requirements. No further author action is needed.

13. No specific funder requirements No specific funder requirements Publishing in OA journals when there is no funder requirement BioMedCentra, PLoS One APC Fund Does the journal require an APC? No – use green if possible Yes Do you have funds for APCs from the funder? No – apply to the APC Fund Yes – use these to publish Once accepted author places full text on RMS for automatic transferal to STORRE and records form of OA publication on RMS

14. Other resources Repositories JISC UK Open Access Implementation Group Research Information Network Creative Commons Attribution Licence Open Access Movement openaccess@stir.ac.uk

15. Conclusions Complex environment Transitional period Comments and feedback Range of resources Open access webpages Open access email address openaccess@stir.ac.uk

16. Thank you