Change HEADWAY Webinar

1. Change HEADWAYWebinar Extreme Project Management: Building the Bridge as You Walk on It Craig Curran-Morton, PMPWe will be starting at 3:00 PM EST

2. Webinar Objectives • Understand the Foundational Upon Which the Concept Is Based • Examine the Common Challenges Managing Extreme Projects • Explore and Discuss the Application of the Concept • Answer Your Questions

3. Webinar Process –Things to Know • UNISFAIR Presentation • PowerPoint • Audio conference - Muted • Problems or Help? Questions? • Julie - julie@gantthead.com • Use the Q&A button • Questions will be answered during the Q&A session • We may not be able to answer all questions • This Presentation Will Be Recorded for Future Reference • PDUs

4. Agenda • Introduction • Defining Our Terms • Discussion With John Rogers, PMP • Question & Answer Session

5. Defining Our Terms Extreme Project Management

6. Extreme Project Management • Foundation Based on Book • Doug DeCarlo. 2004. eXtreme Project Management. Jossey-Bass Publisher.

7. What is an Extreme Project? • Key Features • Managing the unknown • Chaotic and messy • Require speed and innovation • Require just-in-time planning

8. What is Extreme Project Management? • Key Features • Change is inevitable and normal • Holistic view of the individual, the team and the organization • People-centered to manage project dynamics and communications • Success and work/life balance is inseparable • Gaining and sustaining commitment

9. What is Extreme Project Management?(con’t) • Additional Points • Focus is on the future • Process serves the people • Encourages distributing and decentralized control • Focus on taking charge of oneself, one’s attitudes and approaches • About leading not managing • No strict adherence to a defined task list

10. Visual Paradigm Shift

11. Two Different Mind-Sets • Quantum • Newtonian

12. Newtonian Projects • Linear • Predictable • Stable • Few changes • Know the End Result • Change the Project to Fit the Plan

13. Quantum Projects • Chaotic • Unpredictable • Change Is the Norm • Volatile • Focus is on Managing the Volatility • Adaptive to Meet the Situation As It Develops

14. Discussion Extreme Project Management

15. Introducing John Rogers, PMP • Consultant With Interthink Consulting Incorporated • 40 Years Experience in the IT Field (1968) • 35 Years of Project Management Experience • 20 Years of Diverse Consulting Experience • Instructor

16. Discussion Topic #1 – Quantum Projects • Where Have Quantum Projects Come From? • Responsiveness to speed of business, speed of change ever changing demands • How Can an Organization Skip Understanding and Planning a Project Without Having a Clear Understanding of Intended Result? • Have a vision or understanding of primary business benefit • May not understand what and/or how it will be produced • What Are Some of the Key Challenges? • Organizations look for clear project roadmap • We might not know this and will learn that as we go, but there are checkpoints • Does This Mean What We Have Learnt About Project Management Is Irrelevant? • Fundament precepts of project management need to be applied to smaller segments of the project. • Adaptability to meet objectives

17. Discussion Topic #2- Newtonian vs. Quantum • When Is It Advantageous to Manage a Project Using a Newtonian Approach? • Predictable, repeatable, known - Newtonian • Quantum – Adapt to meet end objective • How Do You Know You Are Working on a Quantum Project? • Involves style of project that is being managed • Well defined business process – Probably Newtonian • Unknown or new space? – Probably quantum • Could be a mix of both quantum and Newtonian

18. Discussion Topic #3- Building the Bridge • In the Title, We Refer to the Idea of “Building the Bridge As We Walk on It.” What Is Meant by That? • We have an understood vision, but project moves forward, and we need to: • Understand what else is needed • How we need to adapt? • Chaos theory • Patterns exist within chaos if we take time to observe • What is driving things to happen? • Impact on change management: What is driving these things to happen?

19. Discussion Point #4- Focusing on the Results • What is a Results Chain? How Does It Fit Into This Discussion? • Have an idea of destination • Keep track along the a continuum • Discover as you go along • How Does Stakeholder Engagement Play In This Discussion? • Strong understanding of stakeholders • Motivations • Drivers • How do we get them there? • What is required from the stakeholders? • How Do We Engage the Team? • We need to develop capability on the team • List of skills to move project forward to get to the end result • Need for team members to adapt rapidly

20. Questions Extreme Project Management 20

21. Questions? Quick Review: Process to Pose a Question Questions? Craig Curran-Morton John Rogers

22. What Is Change HEADWAY? • gantthead.com’s Process For Change Management • Designed To Provide • Organizations • Project managers • Project teams • With The Processes Necessary To Manage Change on Their Projects • Open to “Premium Plus” Members

23. Resources on Change HEADWAY • Articles • Doug DeCarlo • “Overview of the eXtreme Project Management Model” • “Developing a Quantum Mindset” • “How Extreme Project Management Is Different” • Guides • Discussions

24. PMI PDU Information • To Claim PDU For This Webinar • Go to “My Account” on the gantthead website • Click on “PDU’s Awarded” link • View the PDU award certificate • It will contain all the corresponding information you require to claim your PDU on the PMI website • Problems: julie@gantthead.com

25. Webinar Survey • Feedback Survey • Link is being “pushed” to you right now and will open in another browser window • Input your feedback and give us an idea of what you think • It takes about 3 min to complete

26. Mark You Calendars! • Portfolio HEADWAY Topic: “Project Portfolio Management - Where Do I Begin?” • August 18, 2009 @ 3:00 PM EST

27. The End Questions for the Presenter? Craig Curran-Mortoncraig.curranmorton@interthink.ca Interested in Change HEADWAY? Gina Jones gina@gantthead.com