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ENGAGING EU PROJECT

ENGAGING EU PROJECT. Dr. Leny Yuliati. WORKSHOP ON SECURING EU AND INTERNATIONAL FUNDS. February 10, 2014. INTRODUCTION. THE EUROPEAN SEVENTH FRAMEWORK PROGRAM (FP7) 2007-2013 RESEARCH COLLABORATION WITH ASEAN

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ENGAGING EU PROJECT

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  1. ENGAGING EU PROJECT Dr. Leny Yuliati WORKSHOP ON SECURING EU AND INTERNATIONAL FUNDS February 10, 2014

  2. INTRODUCTION THE EUROPEAN SEVENTH FRAMEWORK PROGRAM (FP7) 2007-2013 RESEARCH COLLABORATION WITH ASEAN Researchers from Southeast Asia are active participants of the European Union Seventh Framework Program for Research and Technological Development (FP7). Thailand is the biggest recipient, followed by Vietnam, and Malaysia. FP7 FUNDING

  3. INTERNATIONAL FUNDING • 2011 Received research grant from Nippon Sheet Glass Foundation for Materials Science and Engineering. • “individual grant” • Received research grant from TWAS, The Academy of Sciences for the Developing World. • “individual grant” • 2013 Received research grant from European Union (EU-FP7 grant). • “group grant” • SHARING (Securing EU Grant): • Research Proposal Calling (initial stage) • Preparation of Proposal & Administrative Matters (second stage) • -Research, Meeting, and 6-Months Reports (third stage) • Final report and disseminations (fourth stage)

  4. RESEARCH PROPOSAL CALLING (1) NMP.2012.2.2-6 Photocatalytic materials for depollution Technical content/scope: The photocatalyst-based destruction of noxious organic compounds in air, water or soil is a versatile and clean technology, which can be applied to the treatment of a large variety of chemicals, including not fully biodegradable or toxic compounds. This technological approach appears extremely promising for the recovery of polluted media in industrial environments or in difficult to reach areas such as e.g. in the case of accidental oil spills in remote zones, as unfortunately witnessed in the recent past. Successful and timely intervention can indeed avoid major damages to people, the environment and the economy. Furthermore, remote areas may lack power supplies so that the possibility of using solar light or other naturally available energy would be advantageous. As a non-binding example, nanostructured photoactive films can be mentioned to improve light harvesting and charge separation, and to extend the photoactivity into the visible light region by altering the band structure of the materials, as well as to develop improved photoreactor units using solar light.

  5. RESEARCH PROPOSAL CALLING (2) The research proposals should unite EU and ASEAN researchers around the common goal of generating new knowledge on photocatalytic materials and processes, and delivering improved ways to enhance the efficiency. Reaction temperatures are critical and photocatalysis should take place at normal environment temperatures. Cooperation of scientists from different fields is welcome in order to profit from innovative inter-disciplinary or 'converging' approaches. Funding Scheme: Small or medium-sized collaborative projects – Specific International Cooperation Actions (SICA) to promote the participation of emerging economies and developing countries: ASEAN countries. Consortia must include at least two participants from different ASEAN countries.

  6. RESEARCH PROPOSAL CALLING (3) Invitations/recognitions from CV: Dear Leny Yuliati, I am coordinating a proposal to be submitted to the EU FP7 call 'Photocatalytic materials for depollution' (see call text below).  We have 11 partners from EU countries, including 3 ASEAN partner countries.  Currently we do not have a Malaysian partner, and Malaysia is able to receive funding from the EU in this call.  I have read with interest your CV and publication record in visible light active nano-photocatalytic materials.  I would like to invite you to participate in our proposal.  Our partnership includes top research organisations in Europe working on solar photocatalysis, including University of Ulster, CNRS France, CIEMAT-PSA Spain, and others.  The proposal will focus on the development and testing of nanomaterials for solar photocatalytic water treatment, reactor modelling and design, and pilot scale testing under real sun.  The deadline for the 1st stage proposal is 8th November, so if you are interested, please contact me as soon as possible.  

  7. RESEARCH PROPOSAL CALLING (4) Recommendation from friends: Thanks for your prompt response. Dr Yuliati has very strong experience in photocatalysis and material preparation from her CV. And she did her JSPS in Domen group, which who I have ongoing collaborative work. I think she would be very important for the international project. I will send her CV to the PI. The PI and me both recognise Dr. Leny Yuliati would give a very good contribution to the project and the PI is very happy to have her in the team. Hope we all members will receive the first email from the PI by the end of this week, with some research strategies suggested by him and me.

  8. PREPARATION OF PROPOSAL (1) Getting Started with Proposal • Dear Consortium Members, • Thank you all for joining this consortium for the FP7 ERC call for "NMP.2012.2.2-6 Photocatalytic materials for depollution" (for details see the attached PDF file)! I believe we have a very strong consortium with a great variety of expertise covering nearly all important aspects (synthesis, characterization, theory) relevant to the development of photocatalysts.As you know, the application procedure is a two-step process. First a preliminary proposal (10+2 pages) will be submitted (deadline is 8 November 2011). • Two things are important: • The project must be well focused (the funding will be for 3 years with a ca. 1 postdoctoral position for each group) and it should be clear that the objectives are achievable within a 3-years-time. • The project must be really novel, going significantly beyond the state-of the-art.

  9. PREPARATION OF PROPOSAL (2) Attached please find a WORD document. Please fill out:a) your full contact details (also indicating your position - lecturer, associate professor, etc.) b) please fill out the table indicating concretely the methods (synthesis, characterization, theory) available within your group; please indicate particularly uncommon methods that might be somehow unique within this consortium. This is very important since the proposal will have to be very clear about which group will do what within concrete work packages - this part must be very well structured; no group can do everything (Obviously, if we get the grant one is not confined to do only that suggested in the proposal).c) please write as much as possible about your ideas about what could be concretely done within this project; as already mentioned - particularly unusual ideas that go beyond the state-of-the-art are very welcome!Please send the Word document back to me (deadline is 10 October 2011). I will prepare the first version of the proposal that will be then circulated for further comments. Supporting the Research Coordinator

  10. PREPARATION OF PROPOSAL (3) Patient to wait for the results In November 2011 --- submit the first proposal In January 2012 --- passed first stage In May 2012 ---- submit the revised proposal In June 2012 --- passed second stage In January 2013 --- officially starting the grant Dear all! This is to inform you that our proposal has been evaluated positively (see below; we got 13.5 out of 15 points), and we are now invited to start negotiations with the European Commission. I will contact our university European Office for assistance, and will inform you in short about further necessary steps to finalize the contract etc. (all these procedures take normally several months before the final contract can be signed). Thank you all for your contributions. Have a nice weekend. Radim

  11. PREPARATION OF PROPOSAL (4) • Evaluation of the Proposal • Was this proposal considered by expert evaluators to be in the scope of the proposal call? • Has the proposal passed all evaluation thresholds? • Does this proposal raise ethical issues? • Scoring the Proposal • Scientific and/or technological excellence (relevant to the topics addressed by the call). “A further strength of the 4G-Photocat proposal is that the chemical partners (Uni Bochum, UCL) have a strong expertise and established know-how (e.g. group Prof. Fischer) in …. and one partner has already a proven experience (patents, how-know) in …, which represents an encouraging starting point.” • Quality and efficiency of the implementation and the management. “UTM, Malaysia and IMRE Singapore are both reputable in their work on photocatalytic materials and photocatalysis…” • Potential impact through the development, dissemination and use of project results.

  12. ADMINISTRATIVE MATTERS • In February 2012 (after passed the first evaluation): • UTM must have a LEAR to register UTM in the EU system and get the Participant Identification Code. • # UTM had not have LEAR yet and had not yet registered in the EU system. • # Taking time to decide the LEAR and make the account in the EU portal. • UTM must cover 25% of the grant (as matching grant). • In June (after passed the second evaluation) and October 2012: • The LEAR must sign the grant agreement and send it to coordinator. • # Technical problem in the document shipping (UTM site). • In December 2012: • The grant was transferred to Bendahari UTM. • # Due to many technical problems, the final version of grant registration in RADIS was finally made in the end of April 2013. • In January 2013: • UTM must attend the kick-off meeting (witnessed by EU representative officer) in Bochum, Germany. • # Researchers must use own existing travelling grant since the EU one has not been activated yet. ADMINISTRATIVE MATTERS MIGHT TAKE YOUR TIME AND MAKE YOU STRESSFULL SINCE THEY INVOLVE MANY PEOPLE WITH MANY BACKGROUNDS. DO NOT GIVE UP YOUR GRANT WITH ADMINISTRATIVE MATTERS. ALWAYS THANK THE PEOPLE INVOLVED IN THE ADMINISTRATIVE.

  13. RESEARCH, MEETING, REPORTS (1) • RESEARCH • Staff Researchers: • Dr. Leny Yuliati • Prof. Dr. Mustaffa Shamsuddin • Dr. Hendrik O. Lintang • Appointed 2 Postdoctoral Fellows: • Local • Foreigner (long appointmet procedures, including visa approval). • For management: • Must pay attention on the requested person-months (PM) and the approved salary. • Must pay attention on the financial part (direct expenses: consumables, travelling, and personnel cost). All invoices must be kept until December 2020 (5 years after the grant is expired for audit by EU if required). • MEETING: • Meeting is carried out every 6 months, alternatingly in European and ASEAN countries. • Attendance is compulsory to report the research progress, update management and also financial. • At least one officer (from EU commission) always attends the meeting as adviser and evaluator. The continuity of the project (grant) will depend on the evaluator.

  14. RESEARCH, MEETING, REPORTS (2) Bangkok Meeting 21-23 January 2014 Prague Meeting 27-28 June 2013

  15. RESEARCH, MEETING, REPORTS (3) • REPORTS: • 6 MONTHS REPORT • Introduction • Summary • Project Objectives, Work Progress, and Achievements • Summarize the progress. • Highlight the significant results. • Explain reasons for deviation from the proposal and their impacts on other tasks as well as on available resources and planning. • Explain reasons for failing to achieve critical objectives and/or not being on schedule and the impacts on other tasks as well as on available resources and planning (The explanation should be coherent with the declaration by project coordinator). • Statement on the use of resources, in particular highlighting and explaining deviations between actual and planned person-months (PM). Propose corrective actions if there are deviations. • 1.5 YEAR REPORT • FINAL REPORT

  16. CLOSING • Engaging EU project is one valuable experience. • Good opportunity to increase international collaborations. • Good platform to improve the quality of the research. • Engaging EU project comes with responsibilities to conduct the research according to the approved proposal, including the management and financial issues. • Continuous supports from all staffs, including supporting staffs are required in all levels. • AVAILABLE EU GRANT HORIZON 2020

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