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The School District Business Official

Explore the evolving role of the School Business Official in managing financial operations, personnel, and processes in the context of changing state aid, assessed values, and enrollment patterns over the last two decades. Delve into key challenges, scandals, and accountability measures shaping the field. Learn about best practices, audits, and oversight responsibilities to ensure fiscal transparency and integrity in school districts.

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The School District Business Official

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  1. The School District Business Official

  2. Office Organization

  3. Assistant Superintendent For Business

  4. Assistant SuperintendentFor Business

  5. Roles & Responsibilities • Oversight Over Entire Business Office Personnel and Process • Management and Administration • Dramatic Changes in Last 20 Years • Prior • Rising State Aid • Increased Assessed Values • Declining Enrollments • Sale of Facilities • Staff Reductions

  6. Bumps In The Road • Mid 80’s – “Rocky Rollover” • Early 90’s – State Reneges On Promised Aid in Mid Year • Drastic Reduction in Subsequent Year (Still Haven’t Recovered on Long Island) • Use of Fund Balances Make Up Deficit • Increasing Enrollments • Labor Contracts • Health Insurance • Challenges (Grievances/Certiorari) To Assessed Values

  7. Result • Dramatically Higher Property Taxes • Greater Public Scrutiny • Tax Pac • Board More Involved in Day-To-Day Operations (Micro Managing?) • School Business Official’s Role Changes • More Interaction with Board • More In-Public Presence and Questioning • Public Skepticism

  8. 2004/The Year of Scandal and Corruption • Roslyn • William Floyd • Investigations by State Comptroller • Indictments by District Attorneys • Newsday • Confirmed Public Suspicion

  9. Results • Public Skepticism Leads to Budget Defeats • More Scrutiny • Investigations by Comptrollers and District Attorneys • More Accountability • Legislative Action – Five Point Plan

  10. State Five Point Plan • Require District Audit Committees • Enhance External/Independent Audits • Require Competitive RFP Process For External Auditors at Least Every 5 Years • Create an Internal Audit Function and Appoint an Internal Claims Auditor • Require Training for All New Board Members in Financial Oversight, Accountability and Fiduciary Responsibility

  11. Accountability • Internal Claims Auditor • Audit Committee – Internal Auditor • Annual Independent/External Auditor • Audit by State Comptroller (Every 5 Years) • Reports to the Board • Monthly Expenditure/Revenue Status Report • Transfer Report • Budget/Fund Balance Forecast

  12. Accountability (continued) • Reports to the State • ST-3 • Prior Year Adopted Budget • Budget Adjustments • Final Revenues and Expenditures • Adopted Budget for Current Year • Annual Independent Audit

  13. Support • “High Wire Without A Net” • Colleagues are Key • Relationships with Auditors • BOCES Clusters and Regional Support • State and Local Association of School Business Officials (ASBO) – Nassau & Suffolk Chapters • Directors Associations • School Lunch • Transportation • Purchasing • Buildings and Grounds

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