Lions ALERT Program

1. Lions ALERTProgram

2. Lions ALERTProgram Disasters occur at three emergency levels • Level One - affects a few families • Level Two - affects a larger geographical area • Level Three - affects hundreds or thousands of people

3. Lions ALERTProgram • How can the Lions ALERTprogram assist my community?

4. Lions ALERTProgram • Organize a Lions ALERT Committee • Develop an emergency response plan • Communicate effectively during the crisis • Communicate with Lions International • Honor the “Code of Conduct” • Contact LCIF

5. Lions ALERTProgram • How can my Lions club, sub-district, district, or multiple district be a part of the Lions ALERTprogram?

6. Lions ALERTProgram • How can my Lions club research, plan, develop, and coordinate a Lions ALERT program into a working document/Lions ALERT plan for my community?

7. LionsALERTProgram How will Lions Clubs International Headquarters Assist the Lions in the Field With this Program? The LCIF Emergency Grant Program

8. Emergency Grants • LCIF’s first-line response to disaster situations • $10,000 available to districts affected by natural disasters • 172 grants totaling $1.52 million in 2005-2006 • Grants are approved by the LCIF Chairperson

9. Regulations for Emergency Grants • Disaster must be large in scope, displacing or affecting many people (100 or more) • LCIF funds Lions-led relief activities • Lions purchase supplies to meet immediate needs: • Food, water • Clothing, bedding, utensils • Medicines • Hygiene products

10. Emergency Grants Process • Grant must be requested within days of disaster by the District Governor – phone, fax, email • Key questions answered by requesting Lions (next slide) • LCIF Chairperson reviews and approves • Funds sent immediately, must be spent within 60 days • One grant per district per disaster • Final report submitted to LCIF

11. Emergency Grants Process – Key Questions to Answer • What type of disaster occurred and when? • What damages were specifically sustained within your district? • How many people have been affected/displaced? Reported injuries? Deaths? Missing persons? • Damages sustained to local infrastructure, utilities, road/water ways and other area systems? • What current relief efforts are underway? Organizations on site providing services? • What is the Lions plan of action for delivering relief aid to the victims?

12. Emergency Grants • Helpful Tip: Organize a Lions Relief Committee – don’t wait until disaster strikes • In the case of large-scale natural disasters, Major Catastrophe grants are available from LCIF

13. Emergency Grants • Contact information: • Call 630 571 5466 ext. 580, 553, or 506 • Email: lcif@lionsclubs.org • Fax: 630 571 5735

14. Lions Alert Program Lions Alert Committee Emergency Response Plan Lions Alert Team

15. Emergency Operation Plan • A document describing how citizens and property will be protected in a Disaster or Emergency

16. Five Important Questions When Developing Your Plan • Who? • What? • When? • Where? • How?

17. Composition of the Plan • Integral components of the Plan develop specific information and direction: • Responsibilities • Tasks • Procedures • Operational Actions • Focus is on the operations; what is the function, how is it carried out, and so on.

18. The Planning Process Philosophy • All hazards are addressed • Local, State and Federal partnership prevails • Relies on the Team approach

19. Elements of the Basic Plan A. Introduction B. Purpose of an EOP C. Situation and Assumptions D. Concepts of Operations E. Organization and Assignment of Responsibilities F. Administration and Logistics G. Plan Development and Maintenance H. Authorities and References I. Definition of Terms

20. Elements of the Basic Plan • A. Introduction • 1. Promulgation Document • 2. Foreword • 3. Contents • 4. Hazard analysis • 5. Instruction on Plan Use • Audience • Purpose • Distribution

21. Annexes • Provides specific information and direction • Focuses on operations and who performs them • Emphasizes Responsibilities, Tasks and Procedures

22. Situation Plan • A Plan for a Particular Emergency Situation • Narrative – Describing and analyzing particular vulnerability conditions that require development of this specific Plan

23. Changes to Plan • Coordination and Review of Changes in the Emergency Operation Plan Must be: • Thorough By all entities involved or effected • Timely Resolved at a pace commensurate with their significance to the Emergency Operation Plan

24. Comprehensive Emergency Management Planning Concepts • Crisis met at lowest possible level • Vertical and horizontal Public and Private Sector organization involved • Dual Use • Define roles and responsibilities • Provides procedures • Is systematic and organized similarly throughout levels of entity • No radical organizational change

25. Initiating the Planning Process • I Systematic and thorough Hazard / Vulnerability Analysis • This analysis should: • Identify all possible vulnerabilities • Present historic data of past disasters • Assess future probabilities and frequencies of Emergencies and Disasters • Analyze their impact and effect

26. Initiating the Planning Process • II After the Hazard / Vulnerability Analysis has been conducted: • All planning resources must be identified and responsibilities assigned for carrying out the Emergency Preparedness Plan • Officials at all levels share moral and legal responsibilities for developing Plans; when implemented, will minimize loss and provide relief from Disaster • Persons assigned responsibilities for carrying out planning must be provided with the authority and the support to coordinate efforts among all Government Agencies and levels and with the Private Sector

27. Planning Effort • Each jurisdictional planning effort should: A. Establish a framework for the jurisdiction’s planning and for the overall management of the planning effort throughout the jurisdiction B. Define programs and coordinate efforts between those Programs and the concerned Departments and Private Sector representatives

28. Planning Effort (con’t) C. Accomplish improvements and changes in present Plans that contribute to comprehensive Emergency Management D. Correct deficiencies identified by critiques on the handling of Disasters and improve mitigation, preparedness, response and recovery activities E. Establish a schedule for updating and revising planning efforts

29. Your Plan • When preparing your Plan, remember the following five questions that need to be answered: • Who, What, Where, When and How • In Addition: • I. Get Staff Input on What Needs to go Into the Plan • II. When the Draft Emergency Plan is Completed, Review it With Your Staff – the Entire Staff • III. Get Staff Reaction and Written Comments

30. Your Plan (con’t) • IV. Circulate the final product Emergency Management Plan • V. Develop ways for the staff to practice the Plan • VI. Have regularly scheduled drills and exercises to see how the Plan works in action

31. Your Plan (con’t) • If you have to revise your Plan: • Make necessary changes and transmit revised copy to all parties • Make sure all employees are trained in Emergency Procedures and periodically review the existing Plans with your staff: regular review schedule should be established to keep the information current • The largest obstacle to Emergency Planning is Apathy

32. The Planning Cycle BASIC PLAN PRODUCTION ANNEX PRODUCTION CAPABILITY ASSESSMENT CONTINUOUS EVALUATION PLAN PROMULGATION HAZARDS ANALYSIS PLAN MAINTENANCE

33. Emergency Management Exercise “A structured activity that simulates an actual Emergency Management Operation for a specific purpose”

34. Exercise Elements • Statement of general purpose • Objective(s) • Functions to be evaluated • Specification of agencies and personnel who will participate • Hazard (s) identified • Date(s), time(s), and location(s) for preparation, execution and evaluation

35. Types of Exercises • Orientation Seminar • Drill • Tabletop Exercise • Functional Exercise • Full-scale Exercise