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CALL TO ORDER

CALL TO ORDER. Meeting Purpose… Is there a NEED to have a meeting? Who’s Invited … Decide who needs to be present…and who doesn’t!! Venue… Where and when is important for successful results. Room size Lighting Set up style Comfortable seating Safety & Convenience . Tech needs

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CALL TO ORDER

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  1. CALL TO ORDER • Meeting Purpose… Is there a NEED to have a meeting? • Who’s Invited … Decide who needs to be present…and who doesn’t!! • Venue… Where and when is important for successful results.

  2. Room size Lighting Set up style Comfortable seating Safety & Convenience Tech needs Presentation support Note pads & pens Procedure-Roberts/Sturgis Ground rules CALL TO ORDER

  3. CALL TO ORDER Preparing The Agenda • Determine results you would like to achieve • Set realistic time frame to allow for your presentation and any desired discussions • Allow time for comfort breaks • Print agenda in plain type, and on white or soft pastel paper for easy reading

  4. CALL TO ORDER • Arrive at venue early enough to check for requested details and comfort • Provide Agenda for each participant, with any hand-outs needed for discussion • Do an equipment check personally • Be at entry to greet participants

  5. CALL TO ORDER • Know your topic…know your topic… • Relax…just be yourself. You have no need to be the best speaker in the world. • Stick to the agenda script. If you are not comfortable with ad-lib, have text notes. But, don’t be a “textual deviate” PREPARE YOURSELF

  6. CALL TO ORDER • Involve the group • Ask questions, ask FOR questions • Be enthusiastic, smile, move around, change voice level • ENGAGE!!!

  7. CALL TO ORDER • Retain control of meeting • Be assertive, but not abrasive. (Rub, don’t scratch) • Keep moving toward your objective

  8. CALL TO ORDER • Acknowledge participants comments • Move to conclusion • State results and get buy-in • Adjourn meeting Presented by Trustee College Consulting Team / trusteecollege@msn.com

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