Presented by Annette McKenzie Deputy Director General, Statistical Institute of Jamaica (STATIN)

1. Experiences in Strategic Statistical Planning – Statistical Institute of Jamaica (STATIN) –The Modernization of STATIN Presented by Annette McKenzie Deputy Director General, Statistical Institute of Jamaica (STATIN)

2. Presentation Outline • Background • Factors that necessitated modernization & restructuring of STATIN • Developing a Strategic Plan • Strategic Objectives • Achievements to date • Lessons learnt

3. Background • STATIN created from the former Department of Statistics became a Statutory Corporation in 1984 by the amendment of the Statistics Act • The Statistics Act clearly outlines the role of STATIN – Section 3(1) sets out STATIN’s objective • Under portfolio of Ministry of Finance & Planning until 2007, now under the Office of the Prime Minister.

4. Factors Precipitating the Need to Modernize and Restructure • Pace of change in the external environment • Management changes • Decentralized operations • Old Technology • Inefficiencies

5. The Process to Modernization • KPMG Study • Development of Modernization Plan • IMF Review

6. The Way Forward The Vision To be a learning organization that is on the cutting edge of information and Technology and is responsive to the needs of our clients. The Mission To provide relevant, timely and accurate statistical information and technical services, consistent with international standards, to national and international clients.”

7. Strategic Objectives • CONSOLIDATION OF OPERATIONS • PERSONNEL & ORGANIZATION • to strengthen the HR unit in order to support the strategic objectives • To create a flexible organization structure • SERVICE ACTIVITIES • To institute a client service culture • To implement efficient business processes

8. Strategic Objectives • TECHNOLOGY • To strengthen the technology core required to support all systems and increase efficiencies • STATISTICS • To understand the changing data requirements and to translate user needs into new products • To strengthen the legal framework • FUNDING

9. Key Outputs Final Outputs Inputs Intermediate outputs Resources secured & allocated Timely and accurate monthly, quarterly and annual reports for 2001 – 2003 published as scheduled. Management Information and Research collated and disseminated Consolidated Operations Human Resources Equipment Technology Funding Technical Assistance Policies Guidelines Regulations Standards Performance Monitored Financial and technical Support delivered Building Ministry of Finance and Planning advised Strengthened Legal Framework Corporate Plan, Policies, regulations and Guidelines formulated, appraised and disseminated. Improved staff efficiency, performance and morale Efficient Administrative processes and increased operational efficiency Improved Indices & Estimates

10. Implementation Incorporate the Modernization processes into Operation Plans for the Institute as well as that of each Division for each year.

11. Achievements to date • Consolidation of Corporate Area offices • Legal Framework reviewed - at “White Paper” stage • Organizational Restructuring & Introduction of PMAS • Introduction of a Quality Management System Data

12. Achievements to date • Data Management System for 5 processes developed - November 2008 • External trade • Surveys • Demography • Central Register of Economic Units • Media clippings

13. Achievements to date • Revision of the CPI • Introduction of PPI • Revision of SNA • Upgrading of Source Statistics - Including Business Register Development • Revision of Classification Systems

14. Lessons learnt / Issues • Difficulties in managing expanded workload • Project management • Have a Plan B • Succession Planning • Scarcity of Professionals • Buy in of stakeholders • Relationship of the core programmes with the supporting system

15. Experiences in Strategic Statistical Planning – Statistical Institute of Jamaica (STATIN) –The Modernization of STATIN The End