Unit 2: Advanced Word 2007: Business Communications

1. Unit 2: Advanced Word 2007: Business Communications Lesson 2: Advanced Document Formatting

2. Lesson 2: Advanced Document Formatting One of the easiest ways to obtain information from a large number of people or organizations is to create and distribute a form. You can insert form fields such as check boxes, text, or drop-down options. After a form is created, you should protect it so that users cannot change, or alter, the text formatting of your document.

3. Lesson 2: Advanced Document Formatting Fill Effects allow you to create different shading patterns for the document background.

4. Lesson 2: Advanced Document Formatting If you want a word such as Draft or Confidential to appear on every page of a document, you can add a watermark • A watermark appears behind text, and is transparent enough that it does not keep from being readable.

5. Lesson 2: Advanced Document Formatting You can add page borders to enhance the appearance of a document. Borders can be added to all four sides of the document, or to one or more sides. You can also change the line style, color, and thickness of borders.

6. Lesson 2: Advanced Document Formatting A theme is a set of fonts and colors that gives a document a unified look.

7. Lesson 2: Advanced Document Formatting Use Building Blocks to minimize, or cut down, the amount of time and effort you spend creating documents. A Building Block is an item within a document that you save using the Quick Parts tool to be reused in other documents

8. Lesson 2: Advanced Document Formatting A template is a guide that contains the formatting of a document. When you save the document as a .docx or .docm file, the original template file does not change.

9. Lesson 2: Advanced Document Formatting Captions are automatically numbered sequentially throughout your document. You can add a label, called a caption, that describes a figure or table.

10. Lesson 2: Advanced Document Formatting You can generate a table of contents that lists the headings in the document and the page number where each appears. If your document does not have headings already, you will need to AutoFormat your document to create them. You can also insert formatting between the heading and the page number, such as a line or row of dots. This formatting is called a tab leader.

11. Lesson 2: Advanced Document Formatting You can generate a table of figures that lists all of the figures in your document. If the name or location of a figure changes, the table of figures will be corrected when you update the table.

12. Lesson 2: Advanced Document Formatting If the information in the authorities field or the location of a reference changes, the table of authorities updates when you update the table. Legal documents often include references to legal cases, statutes, and rules. You can create a list of these legal references in a table of authorities.

13. Lesson 2: Advanced Document Formatting As you create a document, you can mark terms that will be listed in the index. Located at the end of the document, the index lists the page numbers where marked terms appear. If you want to refer to another section, you can use a cross reference, which indicates the name of the section or the page number where the marked term appears.