ED Facts The Future of the Education Data Exchange Network (EDEN) CCSSO Data Summit November 17, 2005

1. U.S. Department of Education EDFacts The Future of the Education Data Exchange Network (EDEN) CCSSO Data Summit November 17, 2005

2. USED Vision • Put the use of performance data at the core of decision and policy making in education • Reduce the burden of duplicative collections historically put on SEAs and districts • Streamline the data collected by USED • Improve the quality of educational data at all levels • Provide resources and technical assistance to help improve state capability

3. Performance Based Data at ED: Recent History • PBDMI • The Performance Based Data Management Initiative (PBDMI) began in 2003 with the challenge of building a central repository and unified supply chain for USDOE’s K-12 educational data • EDEN: • PBDMI Created the Educational Data Exchange Network (EDEN): • Functional system used to collect data from all states • Collection began with 2003-2004 school year • 2005-2006 collection will begin in January • EDFacts: • The way ED utilizes data • Analysis and Reporting tools for data across programs • Available to all states on the data they submit

4. Benefits of EDFacts • For States: • Consolidated data submission to ED • Common format and process to submit required data • Access to analysis and reporting tools used by ED • Put performance data at the core of decision and policy making in education • For ED: • Put performance data at the core of decision and policy making in education • Enables analysis across program offices • Unifies data collection efforts • Enables discussions around common data definitions • Makes data usable to all programs within ED • Reduces cost of data collection efforts (over long term)

5. Data Status

6. Data Status

7. Goal: 100% States reporting 100% of EDFacts data State Strategy • Communicate detailed direction and strategy for EDFacts 2. Increase efficiency and reduce burden • Use of online data forms to collect state data external to EDFactssubmissions • Identify collections which can begin to be removed from burden of states with complete EDFacts submissions • Put in place a functional State submission status dashboard • Targeted by State strategies built on individualized plans for data submission 5. Create State champions and success stories

8. Internal Strategy: Deliver on Promises to States 1. Reduce Collection Burden on Participating States • Step 1: OSEP • Step 2: Consolidated State Performance Report • Coming Steps: Collection by collection; program office by program office 2. Share Analysis and Reporting Tools with Participating States • Managing Status of Data Submissions • Maintain Current Report Formats • Deliver New Analysis and Reporting Capability

9. Using EDFacts: Office of Special Ed. Programs Worked with OSEP to identify the collections with quickest transitions • Identified 4 annually reported tables • Developed process to ensure data quality • Utilized “double” submissions from prior years • Only states submitting a complete file are considered • Established thresholds for clearance to submit via EDEN • All states with enough data, but not meeting thresholds were contacted • Dialog to resolve issues: • SEA EDEN Coordinator • SEA OSEP Coordinator • ED EDEN Representatives • ED OSEP Data Analysts

10. Using EDFacts: Office of Special Ed. Programs States cleared for 04-05 or 05-06 reporting burden: • Alaska • California • Delaware • Idaho • Maine • Massachusetts • Missouri • Montana • Nebraska • Oklahoma • North Dakota • Rhode Island • South Dakota • Vermont • Virginia • West Virginia • Wyoming

11. Using EDFacts: Office of Special Ed. Programs Engaged OSEP leadership to develop new analysis and reports • Data from EDEN is exported to support existing OSEP systems • New reports are being developed with in EDFacts to enable OSEP to offer deeper diagnosis of trends within states

12. Using EDFacts: Office of Special Ed. Programs

13. State: Euphoria 2004/2005 Using EDFacts: Office of Special Ed. Programs

14. Using EDFacts: Consolidated State Perf. Report • CSPR Background • Consolidated State Performance Report • Most recently submitted in MS Word • This option is no longer available • CSPR will be submitted through EDFacts

15. Using EDFacts: Consolidated State Perf. Report • EDFacts Collection of CSPR • Currently in design phase • Will be ready for February 2006 collection • Web-based form with a Turbo Tax look and feel • Selected data will be pre-populated from EDFacts • Text from other applications/can be copied and pasted to the Web based form • Multiple users allowed within a state

16. Using EDFacts: Consolidated State Perf. Report • EDFacts Collection of CSPR (cont.) • Web based form will be indexed by Title program for quick access to relevant sections • States will be able to submit partial information • Program will save information but not transmit to ED until officially submitted • States can submit revisions through EDFacts

17. Using EDFacts: Consolidated State Perf. Report Hyperlinks to allow user to go directly to sub-section. Includes Part I specific instructions, ESS data mapping, etc.

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19. Using EDFacts: Consolidated State Perf. Report

20. Using EDFacts: Consolidated State Perf. Report

21. Using EDFacts: Consolidated State Perf. Report

22. Using EDFacts: Consolidated State Perf. Report

23. EDFacts: Managing State Participation • Dashboards and Progress Indicators • Developed as a key part of EDFacts • Accessible to both ED and SEAs

24. EDFacts: Managing State Participation

25. EDFacts: Managing State Participation

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27. EDFacts: Managing State Participation