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Club Leaders Training

Equip and guide key club officers in managing and coordinating various activities throughout the year while ensuring compliance with county protocols. Monitor enrollments, coordinate volunteers, and promote project proficiencies and achievements.

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Club Leaders Training

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  1. Club Leaders Training 2018- 2019

  2. Community Club Leader • Provide oversight for club management team and ensure all members are up to date and following protocol and policies. • Attend County Council Meetings and share the results with the club • Maintain awareness of County programs and events to share with club.

  3. Community Club Management Team Club Officer Advisor • Assist CCL in developing a plan at the beginning of the year. • Maintain regular conversation with County 4-H staff • Maintain awareness of County programs and events to share with club. Enrollment Coordinator • Ensure enrollments are in order (online) • Maintain regular communications with County 4-H admin regarding enrollment updates and protocols. • Maintain regular communications with CCL and Project Leaders

  4. Community Club Management Team Incentives and Recognition Coordinator (I & R) • Maintain regular communications with CCL and Project Leaders • Promote and track Project Proficiencies/ ways to recognize accomplishments and performances Volunteer Coordinator • Coordinate Adult Volunteers and Project Leaders • Making sure that each step has been completed to be able to participate in the 4-H year: Livescan, Enrollment/Re-enrollment, Training videos and fees. New Member Coordinator • New Member/Family contact • Maintain regular conversations with County 4-H Staff to keep up to date on new member info. • When possible: help find mentor families for new families.

  5. Club Program Planning Guide • Use this as a guide to manage all the tasks needed to be completed throughout the year.

  6. Revamped Forms!

  7. Fundraisers • Process for Fundraising Overview • Club President/Project Leader Signatures • Club Leader Approval/ Signature • Facilities Use Request Form • Facility’s proof of Insurance

  8. Enrollment Scholarships • Mendocino County 4-H Enrollment Scholarship Application • Turn in personally to UCCE Office via appointment with YTD Staff

  9. Banner Club • Once you complete the terms by end of year, you earn a table banner with the 4-H year embroidered for each time earned.

  10. Monthly Breakdown September • Enrollments & Re-enrollments • Officer’s Meeting- plan for the first club meeting, make agenda & plan your theme • First General Meeting • Boonville Fair • Send a list of all Club Awards to UCCE Office (End of Year Report): • Project Proficiencies • 100% Attendance • Teen Leader/ Junior Leader • Completed record book? • Years completed • Judge Record Club Books • Send Gold Metal record books to UCCE Office

  11. October • Leader & Officer Meetings- MONTHLY • General Meeting- MONTHLY • Complete Club Handbook- include: bi-laws, club information, club events, committees, event planning, Officer’s delegation list, leader roster, member roster, cross clubbing list, code of conduct. • Club Halloween Party • Community service project- MONTHLY • Newsletter- MONTHLY • Check in with Office on record book status • Community Club Meeting Record Book Notes- MONTHLY • Complete and distribute Project Leader packets • New Member packets

  12. November • Club Awards Night • New Member reminders • Promote Leadership Conferences December • Start discussing and planning for Redwood Empire Fair • Start informing about Summer Camp & Counselors • Club Christmas Party • Update Club Bi-laws • Promote Presentation Day • Check in on club Projects- ensure meetings are occurring and policies are being followed

  13. January • Promote Extravaganza • Promote Cloverdale Fair • Presentation Day Workshop February • Promote Camp (Early bird enrollment fees) • Confirm all market animals for the Redwood Empire Fair and give Livestock Committee a list. March • County Presentation Day • Receive all Fair ear tags • Promote Scholarships to any graduating Seniors

  14. April • Send list of all Project Participating members to the UCCE Office 1st of April • Beef weigh in • Club Fun Night • Record Book Training May • Officer Applications Due • Officer Interviews • Swine weigh in • Summer Camp Forms • Fair Booth Committee • Fair entry forms

  15. June • Officer’s meeting: • Including current and newly elected Officers • Plan the upcoming year’s: Rec projects, special programs, community service projects, club budget, club fundraising, c;ub budget, goals and plans to achieve them. • Lamb and Goat weigh in • Ukiah Fair Forms • Check in on Record Book progress and collect sloppy copies at Club Meeting • Recruit New Leaders and Projects July • Officers make posters with all projects offered for the new year • PROMOTE 4-H • Promote Scholarships to any graduating Seniors • Leader Meeting and Enrollment • Organize Project information

  16. August • Ukiah Fair • Boonville Fair entry forms due • Host a Club Enrollment Night(s) • Host Orientation Night • Begin to verify enrollments and start a roster • Assemble New Member packets

  17. Current Project Leader Protocol

  18. Project Leader Folders • Project Leader Guide • Project Leader Curriculum Template Example • Project Leader Roster Template • Project Leader Checklist • Project Member Agreement • Youth with Special Needs

  19. Know Your Resources • 4-H Youth Development Program (YDP) Policy Manual • Other Community Club Leaders • Mendocino County 4-H Website- Revamp coming soon! • Feedback on what you would like to see on the web page?

  20. Tips and Ideas for Successful Meetings • Open Discussion

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