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Project Universal Patient Record System

II. Project Universal Patient Record System. Prof. Belton MPM, CIPM Christian Gonzalez, PM Tamika Roland, PC Teria Edwards, QM. Table of Content. Risk Register Project Risk Quality Process Quality Assurance Cloud Database Audit Quality Audit Quality Control Chart HR Control Chart

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Project Universal Patient Record System

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  1. II Project Universal Patient Record System Prof. Belton MPM, CIPM Christian Gonzalez, PM Tamika Roland, PC Teria Edwards, QM

  2. Table of Content • Risk Register • Project Risk • Quality Process • Quality Assurance • Cloud Database Audit • Quality Audit • Quality Control Chart • HR Control Chart • Work Cited Procurement Planning Vendor Selection Process Negotiation and Award Cost of Quality Induction and Integration Plan Contracting Procurement Flow Chart Risk Management Process Risk Categories Risk Categories Risk Driver Risk Strategy PI Matrix

  3. Procurement Planning Developing specification and formats • SOW Description of work to be done Timeline of the work to be done Parameters of acceptable quality & the metrics in which they will be measured • Strategic planning Focus on external efforts in areas that account for significant spending or high risk but also on internal processes and constraints workload and customer satisfaction. SWOT pg 350 techniques can be used here. • Supplier selection To determine the best Cisco vendor a clear list of information on the project such as cost quality standards to be implemented expected timeline HIPAA and FIPS PUBS standard would be sent in a rfp. To be sure that our project remains on time and budget we will be doing an automated bidding pg 45 this will enhance competition among the Cisco vendors to ensure the best price for our clients

  4. Vendor Selection Process • Criteria • History with similar projects • Business size • Recommendations

  5. Negotiation & Award Even when the Governing Board has selected a supplier it is important that detailed negotiations are undertaken. This is not just about price. Purchase to Pay process (P2P) at the outset can reduce costs and risk significantly and that is the Goal of Innovative Contractors for Project UPRS

  6. COQCost of Quality

  7. Induction and Integration No goods or services should be ordered of delivered until the contract is signed, but this is not the end. It is vital that the supplier is properly launched integrated. The P2P process needs to be in place and need to be understood on both the buy-side and the supplier side. Any service levels that have been agreed need to be measured and (Key Performance Indicators) KPIs put in place. Regular reviews should be established

  8. Plan Contracting The approach taken to perform the plan contracting process is to collect information from the following project processes and their documents: • The procurement plan • The CSOW • The project make or buy analysis • The PMP Contracts to be used • Purchase Orders • Firm Fixed for Hr • Fixed Price with Incentive for Cisco • T & M

  9. Risk Management Process PMBOK, Risk Management Process 11.1-11.6

  10. Risk Categories Security • Servers • Network • Cloud • Facility • Human resources Creeps • Scope • Feature • Hope • Effort Standards • HIPAA • FIPS 140.3 • ISO27001 • Client Technical • Complexity and interfaces • Performance and reliability • Requirements • Technology

  11. Risk Categories Project Management • Team management • Communication management • Risk management • Quality management • HR management • Planning • Estimating • Controlling • Monitoring

  12. Risk Drivers • 1. New and unfamiliar technology • setting up a HIPAA safe cloud is new to the conglomerate . • 2. Inadequate software sizing • if the software can not handle the work load it could crash. • 3. Unfamiliar new hardware • the scanners need to be handled properly. • 4. Inadequately skilled personnel • interface user must guard their password . • 5. Testing facility not available • the testing will be done in the actual offices. • 6. Poor technology support • not every office will have up to date operating systems. • 7. Inconsistent client involvement • we are dealing with a conglomerate the priority. of this project could change. • 8. Vendor/ contract relations Effective Project Management pg184

  13. Risk Strategy • Implementation • Transfer • Mitigate • Implementation • Exploit

  14. PI Matrix

  15. Risk Register

  16. Project Risks

  17. Quality Processes • Elements that impact Project Quality • Deliverable(product) • Management Processes • Quality planning • Quality assurance • Quality control • Corporate culture

  18. Quality Assurance The Deming Quality Approach • Seven Deadly Diseases • B2B and B2G Focus • Deming’s Fourteen Points • The Deming Cycle • Monitor and control tools and techniques 11.6.2.2 • Risk Audit-examines and document the effectiveness of risk responses in dealing with identified risk • Database Audit • Cloud database audit • SAS 70 audit( system security audit) • HR audit • Performance audit (WPI) Quality Management Pg 19

  19. Quality Process

  20. Database Audit

  21. Quality Audit SAS Audit test Starts with; • Creation of 6 user logins (2 doctors, 2 nurses, 2 heath care providers) • Creation of 2 full access login • Creation of a patient record template Physical system check • Walk through to check the hardware security • Check the documentation to verify what security has been incorporated into the database and locate it. System check • Login with a full access login • Introduce the Information Security Management System • Plan-Do-Check-Act (PDCA)-model for the ISMS
Plan - Establish the ISMS
Do - Implement and operate the ISMS
Check - Monitor and review the ISMS
Act - Maintain and improve the ISMS User interface check • Login to the database • Login as a nurse • Login as a doctor • Login as a health care • Look at the patient records to see what information can be seen for each user. Multiple location test • Same as user interface check but it is done from another location

  22. Quality Control Chart

  23. HR Control Chart Key s Standard Deviation Performance +3 Maximum +6s

  24. Work Cited • process, using a standard procurement, and will know that they are dealing with a professional organization.. "Procurement Process." Purchasing Insight for Purchase to pay, electronic invoicing, the procurement process, the purchasing process and dynamic discounting.. N.p., n.d. Web. 3 Nov. 2011. <http://purchasinginsight.com/resources/the-procurement-process/>. • http://www.hipaa.com/2011/08/get-ready-now-for-toughened-hipaahitech-act-privacy-and-security-rules-and-enforcement-and-big-noncompliance-fines/ • http://www.aicpa.org/InterestAreas/FRC/AssuranceAdvisoryServices/Pages/SORHome.aspx • http://www.journalofaccountancy.com/Issues/2010/Aug/20103009.htm

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