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Post Award Actions. Presented by: Kadija Baffoe-Harding. Types of Post Award Actions. The featured actions in this presentation are the more commonly used post award actions. No Cost Extensions. No cost extensions are extensions to the award period without the addition of funds.
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Post Award Actions Presented by: Kadija Baffoe-Harding
Types of Post Award Actions The featured actions in this presentation are the more commonly used post award actions.
No Cost Extensions No cost extensions are extensions to the award period without the addition of funds. • There are two types of NCEs • Invocation of Expanded Authority • Prior approval is waived; • Must submit fifteen (15) days prior to award expiration; • Only applies to Research Grants under 15 CFR Part 14; • Automatically provides 12 additional months to the award • Prior Approval (without Invocation of Expanded Authority) • Available to all Grantees • Must be submitted thirty (30) days prior to award expiration; • Budget reflecting remaining funds must accompany request
Extension to Closeout Extension to the closeout extends the closeout period beyond the allotted ninety (90) day period. • Maximum allowable extension is sixty (60) days • Can only be to complete reporting (financial and progress) and complete payment of outstanding invoices. No new work can be done during this time.
Foreign Travel Foreign travel is any travel done outside of the United States and its territories. • Any request that was not specifically identified in the original project description requires prior approval. Requests should include: • Purpose of travel • Traveler(s) • Trip Itinerary • Fly America Act Waiver (if applicable)
Change or Absence of Principal Investigator The Principal Investigator is the primary contact and participant in the project. Changes to this position or any key personnel require prior approval. • If the PI is leaving the project or has reduced the effort towards the project by 25% or more than 3 months, this requires prior approval, justification stating reason for absence, any adverse effect on the project (if applicable) and plan for the absence. • All other requests must be accompanied by a Curriculum Vitae and justification for the change or absence and if there is a significant effect on the project.
Equipment Purchase Equipment is tangible, non-expendable personal property charged directly to the award having a useful life of more than one (1) year and an acquisition cost of more than $5,000 per unit. • Prior Approval is required for purchase of equipment not identified in the project description and budget.
Equipment Purchase cont’d Request should include: • Estimated costs for each item • Written lease vs. purchase analysis • Justification for need of each item and relevancy to success of project
Budget Revisions • Prior approval not usually required for many budget transfers except • Expenditures requiring prior approval in the applicable OMB Cost Principle Circulars. • Movement of funds into or out of indirect costs. • Movement of funds into a budget category in which you have not been funded • Movement of large dollar amounts or a large percentage of funds in any category (cumulative 10% rule) • Re-budget Justification – The “To/From” Analysis • The need for the funds in the “to budget line”. • Why funds are available in the “from” budget line. • How the shift in funds in the “from” budget line will not impact on project performance. • Must submit same type of budget documents required for the application. • Program office must provide recommendation of approval before forwarding to the Grants Office.
Change in Scope Change in the scope of work is when a significant change occurs within the project description. • The request may require the review and clearance from the Financial Assistance Law Division (FALD) to ensure that it is still keeping to NOAAs mission goals and the applicable statutes. • Requests should include clear justification and supporting documentation for the change in scope. • This action generates an amendment under the award file.
Transfer of Award The transfer of award is the release of a project from one primary grantee to another. • The transfer should be discussed with the Grants Officer and Program Officer early in the planning stages. • The Organization that is transferring the Award initiates the Transfer by submitting the request through the Transfer Award Action Request. • A justification for the transfer is required • The approval of Transfer of Award request will result in the termination of the existing award by way of amendment and the issuance of a new award to the new recipient.
