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Preserving State Government Digital Information. Minnesota Historical Society NDIIPP Meeting July 2008. Project Objectives. Identify, capture, preserve, and provide access to “at risk” digital content from state legislatures
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Preserving State GovernmentDigital Information Minnesota Historical Society NDIIPP Meeting July 2008
Project Objectives • Identify, capture, preserve, and provide access to “at risk” digital content from state legislatures • Develop products to help other states assess capacity and adapt model • Test the model in Minnesota • Promote results through outreach and education
Project Partners Project led by Minnesota Historical Society • MN Office of the Revisor of Statutes • MN Legislative Reference Library • National Conference of State Legislatures • California Digital Library • CA State Archives, State Library, Legislative Counsel • Other states: Illinois, Kansas, Vermont, Mississippi, Tennessee
Collaboration • Partner states: CA, KS, IL, VT, MS, TN • Visits to each partner state to learn about their particular concerns • Evaluation of gap between goals and capacity • Meetings with interested groups and organizations
Partners: Analyzing Variables • Audiences • Mission • Priorities • Initiatives • Capacity • Resources
Issues Research • Authentication of digital content • Accessibility requirements for online content • Preservation options • Options for retrospective digitization • Records retention schedules • Survey of current legislative information services/sites
Technology Research • XML • APIs • RDF • Topic Maps • Google’s Sitemap Protocol Spectrum of options from simple to complex based on infrastructure and technical skill requirements, cost, etc. – What is practical and appropriate?
Products in Development White Papers: • Authentication • Access options (technologies) • Retrospective digitization • Records retention schedules for legislative content • Preservation options XML Schema • “Lowest common denominator” metadata
Next Steps • Analyze results of first state partner meetings • Continue issues research • Evaluate of access technologies • Develop cost-benefit analysis • Start on Minnesota access pilot • Hold all-partner meeting, St. Paul, 2009 • Revisit partner states, mid-2009
For More Information Project Web Site: www.mnhs.org/legislativerecords Project Staff: Robert Horton Jennifer Jones Project Director Project Manager 651.259.3240 651.259.3246 robert.horton@mnhs.org jennifer.jones@mnhs.org