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Preserving State Legislatures' Digital Records: NDIIPP Project Overview

The project aims to identify, capture, preserve, and provide access to digital content from state legislatures. Partners collaborate to develop tools and share experiences. Key areas include technology research, issues analysis, and products development.

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Preserving State Legislatures' Digital Records: NDIIPP Project Overview

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  1. Preserving State GovernmentDigital Information Minnesota Historical Society NDIIPP Meeting July 2008

  2. Project Objectives • Identify, capture, preserve, and provide access to “at risk” digital content from state legislatures • Develop products to help other states assess capacity and adapt model • Test the model in Minnesota • Promote results through outreach and education

  3. Project Partners Project led by Minnesota Historical Society • MN Office of the Revisor of Statutes • MN Legislative Reference Library • National Conference of State Legislatures • California Digital Library • CA State Archives, State Library, Legislative Counsel • Other states: Illinois, Kansas, Vermont, Mississippi, Tennessee

  4. Collaboration • Partner states: CA, KS, IL, VT, MS, TN • Visits to each partner state to learn about their particular concerns • Evaluation of gap between goals and capacity • Meetings with interested groups and organizations

  5. Partners: Analyzing Variables • Audiences • Mission • Priorities • Initiatives • Capacity • Resources

  6. Issues Research • Authentication of digital content • Accessibility requirements for online content • Preservation options • Options for retrospective digitization • Records retention schedules • Survey of current legislative information services/sites

  7. Technology Research • XML • APIs • RDF • Topic Maps • Google’s Sitemap Protocol Spectrum of options from simple to complex based on infrastructure and technical skill requirements, cost, etc. – What is practical and appropriate?

  8. Products in Development White Papers: • Authentication • Access options (technologies) • Retrospective digitization • Records retention schedules for legislative content • Preservation options XML Schema • “Lowest common denominator” metadata

  9. Next Steps • Analyze results of first state partner meetings • Continue issues research • Evaluate of access technologies • Develop cost-benefit analysis • Start on Minnesota access pilot • Hold all-partner meeting, St. Paul, 2009 • Revisit partner states, mid-2009

  10. For More Information Project Web Site: www.mnhs.org/legislativerecords Project Staff: Robert Horton Jennifer Jones Project Director Project Manager 651.259.3240 651.259.3246 robert.horton@mnhs.org jennifer.jones@mnhs.org

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