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New Principal Training Property Control

New Principal Training Property Control. July 21, 2014. Mission. Our Mission is to ensure proper tagging, tracking, and disposition of assets while maintaining compliance with external and internal property regulations. Tagging CCSD Property.

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New Principal Training Property Control

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  1. New Principal Training Property Control July 21, 2014

  2. Mission • Our Mission is to ensure proper tagging, tracking, and disposition of assets while maintaining compliance with external and internal property regulations

  3. Tagging CCSD Property • All equipment with unit cost of $1,000 or more • Four exceptions regardless of cost: • All computers, desktops and laptops (iPads are considered laptops) • All printers • All LCD projectors • All interactive white/smart boards

  4. Tracking CCSD Property • By site code • By property decal number • By serial number • By purchase order number • By employee number (E-number)

  5. Database Listing of CCSD Assets • Detailed summary reports are available by individual site

  6. Performing Physical Inventories • All CCSD sites are subject to a physical inventory each year • Principal notified 5 days in advance • Principal notifies school staff to bring in all CCSD equipment during the inventory process • Principal or Local Asset Coordinator responsible for assisting Property Control staff, as needed

  7. Fixed Asset System (FAST) • Electronic scanning system • Summer refresh deliveries are scanned into FAST on a daily basis • Additional enhancements to the FAST system • Continually working with Technology Services

  8. eqTransfer • The fixed asset system (FAST) will be updated once Property Control receives the signed eqTransfer Form from Warehouse • eqTransfer form serves as a record of all transfers • All transfers must be from one Local Asset Coordinator to another • All parties involved must keep copies of the transfer paperwork on file in order to maintain a paper trail on the transfers • Property transferred or removed should be kept in a secure location and should not be stored outside • The eqTransfer program will be used for all property transfers • The eqTransfer manual is located on Financial Services University

  9. Contact Tim Conner Property Control Supervisor timothy.conner@cobbk12.org 770-590-4517 Suzanne Hatfield Manager, Internal Compliance suzanne.hatfield@cobbk12.org 770-420-4973

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