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Health and Safety at Oregon State University

Learn about the health and safety policies, training, and responsibilities at Oregon State University. Discuss the role of safety committees and their essential functions.

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Health and Safety at Oregon State University

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  1. Health and Safety at Oregon State University Steve LeBoeuf Environmental Health and Safety Department-Unit Safety Coordinator Seminar - 5/14/08

  2. Department-Unit Safety Coordinator Seminar - 5/14/08

  3. OSU Employee Safety Program Employer (OSU) requirements Safety policy EH&S responsibilities Safety training University Safety Committee Department-Unit Safety Coordinator Seminar - 5/14/08

  4. Employer Requirements Provide Safe & Healthful Environment Safety Devices & Safeguards Safe Practices Protect Life, Safety ,and Health Department-Unit Safety Coordinator Seminar - 5/14/08

  5. OSU Safety Policy Oregon State University will make reasonable efforts to provide a safe and healthful working environment for all employees, students and others who may utilize the University's facilities and grounds. All University departments/units will develop and implement safety policies and procedures that promote an injury free environment. Department-Unit Safety Coordinator Seminar - 5/14/08

  6. EH&S Programs and Services Safety Training Environmental Programs (DEQ) Fire Prevention and Life Safety Emergency Planning Occupational Safety (OR-OSHA) Occupational Health (OR-OSHA) Research Compliance Department-Unit Safety Coordinator Seminar - 5/14/08

  7. Safety Training Dual Process Orientation Acknowledgement Form Job Specific Training PeopleAdmin Started August 2007 Department-Unit Safety Coordinator Seminar - 5/14/08

  8. Environmental Programs Air Emissions Property Evaluations Site Remediation Waste/Storm Water Discharge Underground Storage Tanks Pesticide Reporting Department-Unit Safety Coordinator Seminar - 5/14/08

  9. Fire & Life Safety Program Inspections with CFD Fire Extinguishers Alarm Systems Sprinkler Systems Fire Alarm Drills Department-Unit Safety Coordinator Seminar - 5/14/08

  10. Emergency Preparedness and Response Hazardous Materials Earthquake Utilities Fire Pandemic Flu Terrorism Department-Unit Safety Coordinator Seminar - 5/14/08

  11. Occupational Safety General safety Fire safety Electrical safety Ergonomics Department-Unit Safety Coordinator Seminar - 5/14/08

  12. Occupational Health Hearing Conservation Respirator Fit-Testing Occupational Exposure Monitoring Department-Unit Safety Coordinator Seminar - 5/14/08

  13. Research Compliance Chemical safety Radiological safety Biological safety Department-Unit Safety Coordinator Seminar - 5/14/08

  14. University Safety Committee Appointed by VP Finance & Administration Faculty, Staff, and Students Develops Safety Policies Forum for Addressing Issues Department-Unit Safety Coordinator Seminar - 5/14/08

  15. Regulatory Overview Compliance assistance Regulatory agencies Risks on campus Department-Unit Safety Coordinator Seminar - 5/14/08

  16. Questions? Department-Unit Safety Coordinator Seminar - 5/14/08

  17. The Role of Safety Committees in your Workplace Dan Kermoyan Environmental Health & Safety Department-Unit Safety Coordinator Seminar - 5/14/08

  18. What? OSU has a Safety Committee? Department-Unit Safety Coordinator Seminar - 5/14/08

  19. Various Safety Committees University Safety Committee Department of Forestry Department of Chemistry School of Agriculture Research & Experiment Stations Student Health Services Valley Library Dixon Rec. Center Others? Department-Unit Safety Coordinator Seminar - 5/14/08

  20. Special-Use Committees Biological Safety Committee Chemical Use Committee Institutional Animal Care & Use Committee (IAUCAC) Radiation Safety Committee Many others (infection control committee, risk advisory committee, etc.) Department-Unit Safety Coordinator Seminar - 5/14/08

  21. The University Safety Committee Environmental Health & Safety Risk management Human Resources Student Health Services SEIU Valley Library Greenhouse Operations Dixon Recreation Center UHDS Facilities Services Student representation Department-Unit Safety Coordinator Seminar - 5/14/08

  22. Purpose of a Safety Committee “To bring workers and management together in a non-adversarial, cooperative effort to promote safety and health in each workplace. A safety committee assists the employer and makes recommendations for change.” Department-Unit Safety Coordinator Seminar - 5/14/08

  23. Major functions of the University Safety Committee Campus safety policy creation/revision Training needs Review of accident statistics and follow-ups Department-Unit Safety Coordinator Seminar - 5/14/08

  24. The University Safety Committee’sFive Essential Functions 1.) Written agenda 2.) Meet monthly 3.) Keep written minutes and post 4.) Make recommendations to employer 5.) Discuss workplace inspections, accident investigations, and employee training Department-Unit Safety Coordinator Seminar - 5/14/08

  25. Key Issues for a successful Safety Committee • Management Support • Vice President, Finance & Administration • Others: President, Provost, VP for Research • Proactive • Adequate representation • Open forum Department-Unit Safety Coordinator Seminar - 5/14/08

  26. Is my department required to have a Safety Committee? • OAR 437-001-0765: “Rules for Workplace Safety Committees” • Agricultural activities – Div. 4, subdivision C • Forest activities – Div. 7, subdivision B • Number of employees • 11 or more: Always need a safety committee • 10 or less: Depends on lost workday incident rate Department-Unit Safety Coordinator Seminar - 5/14/08

  27. OSHA-required representation within a Safety Committee Equal employer/employee representation At least 2 members for 20 or less employees At least 4 members for over 20 employees Department-Unit Safety Coordinator Seminar - 5/14/08

  28. Required vs. “May be beneficial” Technically covered by the University Safety Committee Off-site stations are somewhat autonomous Department-Unit Safety Coordinator Seminar - 5/14/08

  29. Other Benefits of being a part of a Safety Committee? Point of contact with EH&S Information dissemination Customize to your department’s needs Communicate with other safety committees Department-Unit Safety Coordinator Seminar - 5/14/08

  30. Does your department want a Safety Committee? • Unique services or functions • Forestry Safety Committee • Chemistry Safety Committee • Forum for employees to communicate safety • Avoids duplication of effort • Safety Internalization; Sense of ownership Department-Unit Safety Coordinator Seminar - 5/14/08

  31. Questions? Department-Unit Safety Coordinator Seminar - 5/14/08

  32. EH&S “On-Call” System Dan Kermoyan Environmental Health & Safety Department-Unit Safety Coordinator Seminar - 5/14/08

  33. EH&S On-Call System230-0129 Single point notification system 148 calls since inception Types of calls received Department-Unit Safety Coordinator Seminar - 5/14/08

  34. EH&S On-Call System230-0129 Other avenues: Work Control Center, 7-2969 Hours of operation After hours emergencies: EH&S is notified via Public Safety Dispatch (7-7000) Department-Unit Safety Coordinator Seminar - 5/14/08

  35. EH&S On-Call System230-0129 • What can you call the On-Call number for? • Questions, How-to’s, Guidance, Spills, etc. Department-Unit Safety Coordinator Seminar - 5/14/08

  36. Test Question: Department-Unit Safety Coordinator Seminar - 5/14/08

  37. Questions? Department-Unit Safety Coordinator Seminar - 5/14/08

  38. Intermission Department-Unit Safety Coordinator Seminar - 5/14/08

  39. Chemical Inventory Lance Jones Environmental Health and Safety Department-Unit Safety Coordinator Seminar - 5/14/08

  40. History 101: campus chemical requests • 1986 – ERTK – (OR-OSHA) • List all your chemicals so we can get MSDS sheets. • 1987 – CRTK – State fire marshal (SFM) • Tell us about your chemicals: > room thresholds • 1991 – Carcinogens • 1994 – EPA air permit • Quantify the chemicals on the list Department-Unit Safety Coordinator Seminar - 5/14/08

  41. History 101 (cont.) • 1997 – CRTK update • Report levels by building, not room • 2001 – CDC select agents • Which of those do you have? • 2003 – DOT HM252 Placarded loads • If you have these, let us know • 2008 – DHS terrorism chemicals • 2010 - ?? Department-Unit Safety Coordinator Seminar - 5/14/08

  42. History 201 • 1991 – CSC: university-wide inventory system? • 1998 – Web-based database instituted • Thresholds for entry • 1998–2003 - annual reminder to update • 2003 – EH&S buys EHSA inventory module • 2003–2006 – annual update not requested • 2007 – New system ready on 4/1/2007 • Includes web update module Department-Unit Safety Coordinator Seminar - 5/14/08

  43. Recurring Reports DHS – report changes to threshold quantities OR-OSHA – annual inventory component in lab chemical hygiene plan SFM – annual report in June of each year DEA – licensing and disposal requirements for controlled substances CSC – registration/approval of carcinogens Department-Unit Safety Coordinator Seminar - 5/14/08

  44. Quantities • Or-OSHA – any amount • SFM – totals by building • Amounts vary: any amt up to 50 gal • CDC – very small quantities • DHS – totals by building or facility • Amount varies from 100 g/campus to 10,000 lbs • DEA – amount based on schedule • Departmental responsibilities... Department-Unit Safety Coordinator Seminar - 5/14/08

  45. Inventory Program Detail • Inventory assigned to combination of chemical manager (PI) and room (permit) • Each room with chemicals - at least 1 PI • Multiple PI’s can be assigned to rooms • PI’s can have multiple rooms • Your role... Department-Unit Safety Coordinator Seminar - 5/14/08

  46. Web Inventory Access Username and password assigned User can be granted access to many permits Training records for attached lab workers Department-Unit Safety Coordinator Seminar - 5/14/08

  47. Questions? Department-Unit Safety Coordinator Seminar - 5/14/08

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