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Textbook Information Provisioning (TIP)

This project aims to streamline the process of recommending and purchasing textbooks by creating a single MIT form and leveraging existing online systems. Faculty can easily submit textbook information, and students can access all necessary information in one location, saving time and money.

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Textbook Information Provisioning (TIP)

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  1. Textbook Information Provisioning(TIP) Faculty Meeting April 21st, 2010 Steve Lerman, Vice Chancellor and Dean for Graduate Education Daniel Hastings, Dean for Undergraduate Education Executive Sponsors: Dan Hastings and Steve Lerman Business Sponsor: Betsy Hicks, Executive Director, SFS Project Leads: Babi Mitra and Greg Che System Implementers: IS&T, Libraries

  2. Guiding Principles • --- Textbook Information Provisioning project • For faculty: recommending textbooks • Will be as simple and seamless with as many built-in defaults as possible. • Will require minimal action • Will require faculty to act affirmatively to change the default data. • For students: buying textbooks • Students need to get timely access to information about textbooks so that they can make informed purchase decisions. • For the TIP project team :implement it within stated deadlines (June,2010) and comply with HEOA (2008) Act • build on existing technology and processes to the extent possible

  3. Current Process --- Textbook Information • Textbook information is submitted to both the COOP and the Libraries using different forms, emails, telephone calls, spreadsheets, etc. • Process varies across departments. • Students retrieve textbook information via Stellar, Coursepicker, Bookpicker and other sources. • About 27% of the subjects have textbook information in Stellar/the Library system.

  4. New Process---Textbook Information • Creatingone new MIT form --- data will be used by MIT and the COOP. • Leveraging the existing Online Textbook Information (OTI) service and Stellar • Making textbook information accessible via the online Subject Listing & Schedule(Registrar’s Office) • New process: Form Data WarehouseISBN/Purchase Price ValidationOTIOnline Subject Listing & Schedule .

  5. Benefits • For Students • Cost savings > more time to shop around • No learning curve > will use existing systems • Ease of access > more info on subjects available at one location • For Faculty • Simpler process > One form • Aggregation > New form also allows for entering info on supplementary reading, CDs, media, texts • For the Institute • Compliance with the HEOA (2008) Act

  6. Challenges • Bridging the reality between • When faculty ordinarily decide to recommend required textbooks, and • How much in advance students need to get that information in order to get the ‘best’ deal possible • Timeliness of data entry of textbook information • Student access to key data by pre-reg date ---ISBN, publisher’s price, title, author, version • Validation of textbook information • Communications effort • Best way to partner with the COOP

  7. Next steps • By end-April, 2010 --- Development of the technical solution • May, 2010 --- Piloting the solution • June 15th, 2010 --- Implementing the production version of the solution • Communicating the approach and solution • An article in the May/Jun 2010 issue of the Faculty Newsletter • Continuing discussions with faculty, students, staff, CUP, CGP, UA, GSC, Graduate and Undergraduate Administrators, Education Officers, Senior Leadership

  8. Questions?Textbook Information ProvisioningFor further information, please contact: • tip-project@mit.edu • Babi Mitra, babi@mit.edu • Greg Che, gche@mit.edu

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