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Youth Engagement Services SCUSD Right Sizing OST Lottery System

Youth Engagement Services SCUSD Right Sizing OST Lottery System. *. Agenda. Welcome-Quick check in Review of updated Right-Sizing info Feedback from Right-Sizing workgroup Overview of OST lottery system Database for lottery entries Parent outreach & parent info nights

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Youth Engagement Services SCUSD Right Sizing OST Lottery System

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  1. Youth Engagement Services SCUSD Right SizingOST Lottery System *

  2. Agenda • Welcome-Quick check in • Review of updated Right-Sizing info • Feedback from Right-Sizing workgroup • Overview of OST lottery system • Database for lottery entries • Parentoutreach & parent info nights • Questions? Support needed?

  3. Right-Sizing Update Closure Schools Receiving Schools • C.B.Wire  • C.P.Huntington • Fruitridge  • Bonnheim  • Maple   • Mark Hopkins   • Washington   • Pacific, EIB, Elder Creek • Harkness, Hollywood Park • KBK, Oakridge • E.Warren, P. Burnett • Ethel Phillips • Rosa Parks K-8 • T. Judah, Williamland Youth Engagement Services

  4. What we KNOW we will do • Lottery type system • Equal opportunities for parents from closing and receiving sites • No grandfathering for afterschool Fall 2013-2014 • Inclusion of siblings when registering • Equity in process for information out to parents Youth Engagement Services

  5. Workgroup feedback on 3-13-13 • Process communication from SCUSD • Lottery run by SCUSD (neutral) • Parent info available at both sites • Principals and parents need to clearly understand the process • Public vs. non-public lottery • Manual vs. Computer • Spring timeline • Notification to all parents, including waitlist through multiple methods (phone, letter, email) • Translators and translations needed Youth Engagement Services

  6. OST Lottery System Expectation- Four week process • Window of one week to submit lottery slip • Parents submit lottery slips to PMs (all sites) • PM’s enter slip info into database • One week to enter in all submissions • District runs computer generated lottery • Computer generates random order • Data is coded for siblings and grades • All Parents notified of the results *

  7. Before School • Before School programs will not use lottery system • Enrollment will occur in Fall (August ok) • All families attending Before School sites are eligible • No Grandfathering for Fall 2013-2014

  8. Lottery steps • OST lottery system.doc • YES Lottery Database.accdb

  9. ELIGIBILITY • All families attending the designated receiving schools will be eligible to participate in the lottery process. • Parents are NOT required to attend the info nights in order to submit a lottery slip. • Slips must be received by 6 PM on May 17th *

  10. Parent Info Nights Standard Agenda: • Welcome families • PowerPoint on process • Excitement about afterschool • Distribute Lottery slips *

  11. Lottery Slips • Created by SCUSD for uniformity • Available on site on May 13th • Only one slip per family • SCUSD will also collect for records *

  12. Timelines • Week of May 13-17: Parent info nights Lottery submissions are accepted • Week of May 20-24 Submissions entered into database • Week of May 27-31 Lottery system is run. Selections are made • Week of June 3-7 All parents/Guardians are notified *

  13. Informing PARENTS • Shared responsibility between sites and SCUSD • Multiple methods • Info on options *

  14. I need Support! Resources available to you: • Your Area Specialist • Your Agency Administrators • SCUSD Website http://www.scusd.edu/closures • Communicating with other closing sites • Communicating with your receiving sites Youth Engagement Services

  15. *

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