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PERSPAY MEETING 26-28 July 2011 Dr. Cheryl Cotton BUPERS

PERSPAY MEETING 26-28 July 2011 Dr. Cheryl Cotton BUPERS. MILITARY PCS. AGENDA. Governance Phase 1 Implementation Current Status POCs Questions. Governance.

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PERSPAY MEETING 26-28 July 2011 Dr. Cheryl Cotton BUPERS

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  1. PERSPAY MEETING 26-28 July 2011 Dr. Cheryl Cotton BUPERS MILITARY PCS

  2. AGENDA • Governance • Phase 1 Implementation • Current Status • POCs • Questions

  3. Governance BUPERS Leadership required the change of Permanent Change of Station Program from bulk obligations to transactional obligations based on individual orders • FMR Vol. DoD FMR Vol. 3, Ch. 8 – Obligations shall be recorded in the official accounting records at the time a legal obligation is incurred, or as close to the time of incurrence as is feasible. • DoD Financial Improvement and Audit Readiness Plan (FIAR) 30 March 2009 – Provide timely, reliable, accurate, and relevant financial information to decision makers. Sustain improvements through an effective internal control program. Produce auditable financial statements. • Joint Working Group • Lead: Dr. Cheryl Cotton – BUPERS • NPPSC, NORFOLK (Sheryl Wright, Beth Bustanoby) • BUPERS (Dr. Cotton, Rene Nad, Nancy D’Arcy, Renee Salter) • NPC, MILLINGTON (Ann McDonald) • PCSVC, CLEVELAND (Aaron Klimek) • PSD NEW LONDON (Tom Seguin)

  4. Current Status/Way Forward Establishment of Priorities (Remaining 9) Phase 2 – PPM (PPTAS) Phase 3 – PCS Roundup and HHG Resolution Establishment of Priorities (Top 5) Implementation Phase 1 During the quarterly PCS Working Group conference held 11-15 July 2011, BUPERS leadership determined the top 5 issues and all efforts are focused on resolving the top 5 issues. Once these issues are resolved we will focus on the remaining 9 priorities. Refocus of Current Efforts: Getting Organized to Tackle the Effort

  5. Current Status/Way Forward -Implementation Phase 1 Increment 1: October 2010 • Development of standard document numbers (SDNs) and lines of accounting (LOAs) for Military Member and Dependent travel in OAIS/EAIS • One LOA for each type of move (MPN/RPN-FTS) • One SDN for one SSN • LOAs for TEMDUINS (OMN) • Development of SDNs and LOAs to be used by Ashore/Afloat activities when preparing PCS orders Ashore/Afloat • Development of “hard coded LOA” in WinIATS • Obligating funds using the OAIS/EAIS file tapes in STARS-FL accounting system • Using a B-1 file format • Obligating Ashore/Afloat manual PCS orders • Manual field orders to be forwarded to PCSVC – Cleveland to NAVYPCSORDERS@NAVY.MIL or cassandra.alexander@navy.mil • Manual field orders manually entered in STARS-FL accounting system

  6. Current Status/Way Forward -Implementation Phase 1 (Cont.) Increment 1: October 2010 • Implementation of interface connectivity through a secure server between OAIS/EAIS and BUPERS • Implementation of interface connectivity through a secure server between WinIATS, DFAS, and BUPERS • DFAS will provide Centrally Billed Accounts (CBA) data for redistribution of cost to each member • Assignment of SDNs when issuing orders such as Evacuations, Enlisted Separations, OTEIP, Tech Arrest and Escort travel orders Increment 2: April 2011 • Development of POEMS to create B-1 file format is complete and currently waiting on STARS-FL to accept the B-1 file format

  7. Current Status/Way Forward – Establishment of Priorities (Top 5) Establishment of Priorities (Top 5) • All current efforts will focus on the issues below: • STARS vs. POEMS Delta • Double Obligations • Business Rules on Deobligation/Upward Obligation • PCS Roundup • Bulk Document

  8. Current Status/Way Forward – Establishment of Priorities (Remaining 9) Establishment of Priorities (Remaining 9) • All current efforts will keep a strategic outlook on the remaining 9 issues below: • Accurate/Timely Initial Obligations • OnePay Suspense • PSD Settlements • All SCRs • Travel Advances • Prior Year’s HHG Charges • PIC Issue (Obligations under wrong subhead) • Simplification of Processes • Texv, 1960, 1081 Suspense

  9. Current Status/Way Forward - Phase 2 Increment 1 • May 2011 – Personal Property Moves (PPM) (PPTAS includes SDN and LOA for 1k transactions) Increment 2 On Hold • Development/Analysis of PCS Roundup (NPC) – Development/Analysis of order writing systems to accommodate automated process for paper orders generated by non-BUPERS activities: • PSD/Afloat for Enlisted Separations, Unit Moves, Evacuations, OTEIP, Escorts, Technical Arrest • CNATRA for primary to advance fight training • BUMED for medical orders

  10. Current Status/Way Forward - Phase 3 Increment 1 • Implementation of PCS Roundup • HHG – Use of LOAs from order writing systems vice TACS • SCRs (FACTS, POEMS, SYNCADA, and OnePay) On Hold

  11. POCs • Dr. Cheryl Cotton cheryl.cotton@navy.mil703-614-1412 • Rene Nad renato.nad@navy.mil703-693-0835 • Aaron Klimek aaron.klimek@navy.mil216-204-7957 • Sheryl Wright sheryl.wright@navy.mil757-445-5002 • Ann McDonald ann.mcdonald@navy.mil901-874-4098

  12. Questions???

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