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PERSPAY MEETING 26-28 July 2011 Dr. Cheryl Cotton BUPERS

Join Dr. Cheryl Cotton from BUPERS Military for updates on the PCS program governance transition and implementation progress. Get insights into obligations recording, financial readiness, priority establishment, and phase advancements. Contact POCs for questions and updates.

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PERSPAY MEETING 26-28 July 2011 Dr. Cheryl Cotton BUPERS

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  1. PERSPAY MEETING 26-28 July 2011 Dr. Cheryl Cotton BUPERS MILITARY PCS

  2. AGENDA • Governance • Phase 1 Implementation • Current Status • POCs • Questions

  3. Governance BUPERS Leadership required the change of Permanent Change of Station Program from bulk obligations to transactional obligations based on individual orders • FMR Vol. DoD FMR Vol. 3, Ch. 8 – Obligations shall be recorded in the official accounting records at the time a legal obligation is incurred, or as close to the time of incurrence as is feasible. • DoD Financial Improvement and Audit Readiness Plan (FIAR) 30 March 2009 – Provide timely, reliable, accurate, and relevant financial information to decision makers. Sustain improvements through an effective internal control program. Produce auditable financial statements. • Joint Working Group • Lead: Dr. Cheryl Cotton – BUPERS • NPPSC, NORFOLK (Sheryl Wright, Beth Bustanoby) • BUPERS (Dr. Cotton, Rene Nad, Nancy D’Arcy, Renee Salter) • NPC, MILLINGTON (Ann McDonald) • PCSVC, CLEVELAND (Aaron Klimek) • PSD NEW LONDON (Tom Seguin)

  4. Current Status/Way Forward Establishment of Priorities (Remaining 9) Phase 2 – PPM (PPTAS) Phase 3 – PCS Roundup and HHG Resolution Establishment of Priorities (Top 5) Implementation Phase 1 During the quarterly PCS Working Group conference held 11-15 July 2011, BUPERS leadership determined the top 5 issues and all efforts are focused on resolving the top 5 issues. Once these issues are resolved we will focus on the remaining 9 priorities. Refocus of Current Efforts: Getting Organized to Tackle the Effort

  5. Current Status/Way Forward -Implementation Phase 1 Increment 1: October 2010 • Development of standard document numbers (SDNs) and lines of accounting (LOAs) for Military Member and Dependent travel in OAIS/EAIS • One LOA for each type of move (MPN/RPN-FTS) • One SDN for one SSN • LOAs for TEMDUINS (OMN) • Development of SDNs and LOAs to be used by Ashore/Afloat activities when preparing PCS orders Ashore/Afloat • Development of “hard coded LOA” in WinIATS • Obligating funds using the OAIS/EAIS file tapes in STARS-FL accounting system • Using a B-1 file format • Obligating Ashore/Afloat manual PCS orders • Manual field orders to be forwarded to PCSVC – Cleveland to NAVYPCSORDERS@NAVY.MIL or cassandra.alexander@navy.mil • Manual field orders manually entered in STARS-FL accounting system

  6. Current Status/Way Forward -Implementation Phase 1 (Cont.) Increment 1: October 2010 • Implementation of interface connectivity through a secure server between OAIS/EAIS and BUPERS • Implementation of interface connectivity through a secure server between WinIATS, DFAS, and BUPERS • DFAS will provide Centrally Billed Accounts (CBA) data for redistribution of cost to each member • Assignment of SDNs when issuing orders such as Evacuations, Enlisted Separations, OTEIP, Tech Arrest and Escort travel orders Increment 2: April 2011 • Development of POEMS to create B-1 file format is complete and currently waiting on STARS-FL to accept the B-1 file format

  7. Current Status/Way Forward – Establishment of Priorities (Top 5) Establishment of Priorities (Top 5) • All current efforts will focus on the issues below: • STARS vs. POEMS Delta • Double Obligations • Business Rules on Deobligation/Upward Obligation • PCS Roundup • Bulk Document

  8. Current Status/Way Forward – Establishment of Priorities (Remaining 9) Establishment of Priorities (Remaining 9) • All current efforts will keep a strategic outlook on the remaining 9 issues below: • Accurate/Timely Initial Obligations • OnePay Suspense • PSD Settlements • All SCRs • Travel Advances • Prior Year’s HHG Charges • PIC Issue (Obligations under wrong subhead) • Simplification of Processes • Texv, 1960, 1081 Suspense

  9. Current Status/Way Forward - Phase 2 Increment 1 • May 2011 – Personal Property Moves (PPM) (PPTAS includes SDN and LOA for 1k transactions) Increment 2 On Hold • Development/Analysis of PCS Roundup (NPC) – Development/Analysis of order writing systems to accommodate automated process for paper orders generated by non-BUPERS activities: • PSD/Afloat for Enlisted Separations, Unit Moves, Evacuations, OTEIP, Escorts, Technical Arrest • CNATRA for primary to advance fight training • BUMED for medical orders

  10. Current Status/Way Forward - Phase 3 Increment 1 • Implementation of PCS Roundup • HHG – Use of LOAs from order writing systems vice TACS • SCRs (FACTS, POEMS, SYNCADA, and OnePay) On Hold

  11. POCs • Dr. Cheryl Cotton cheryl.cotton@navy.mil703-614-1412 • Rene Nad renato.nad@navy.mil703-693-0835 • Aaron Klimek aaron.klimek@navy.mil216-204-7957 • Sheryl Wright sheryl.wright@navy.mil757-445-5002 • Ann McDonald ann.mcdonald@navy.mil901-874-4098

  12. Questions???

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