Greater Olympic Peninsula

1. Greater Olympic Peninsula www.gopcfc.org

2. CFC HISTORY • Executive Order in 1961 • OPM provides oversight - www.opm.gov/cfc • In 2005 our campaign raised more than $2M for the first time - $2,189,787 • Our campaign covers Mason, Kitsap, Jefferson & Clallam counties • We are among the top 25 CFC’s nationwide and because of our successful 2 year pilot of “Universal Giving”, now available world-wide!!!

3. Goals • 100% Contact • Greater Olympic Peninsula Goal $2M • Keyport Local Goal – exceed last year’s $155K • Others - Suggest 1Hr. Avg. Pay x # Employees

4. CFC Info • Campaign Dates – On-line open September 1st – December 15th GOP CFC solicitation – September 22nd – November 21st • Make information available as much as possible – websites, FB, intranet, e mail – you cannot provide too much information

5. Chairperson • Influence the success of the campaign • Coordinate the program in your shop/code/department/division • The direct link for the Key person(s) • Responsible for having the requisite knowledge to answer keyworkers questions

6. Keyperson • Most important link to reach 100% of employees!!! • ESSENTIAL for a good campaign • Provide 100% Contact to Employees • One-on-one – a must whenever possible • Small Group Presentation (< 20 employees) • Materials provided – brochure, donor slip, pen, website address • Important Tools to use: • Action Checklist – copy in handbook • Contact Check Sheet • Advertising – Display posters

7. REMINDERS – The Don’ts • You may NOT set a personal dollar goal. • You may NOT set a 100% participation goal. • Supervisor may NOT solicit employees. • Do NOT display or use lists of donors or non- donors. • NO promoting one agency over another – Let the contributor choose the agency that will receive his or her gift.

8. What About Coercion? • DON’T DO IT! • It is not coercion when you ask people to participate and then give them a chance to think about it. Do not say you expect 100% participation. • True voluntary givingis fundamental to CFC. • Coercion is ABSOLUTELY forbidden.

9. Keys to Success! • Emphasize purpose of CFC • Advertise Benefits of giving THRU CFC • Address “Concerns” of the Individual • Provide Convenient Opportunity to Give • Publicize, Publicize, Publicize!!! • Emphasize use of On-Line option to benefit campaign – http://www.gopcfc.org or MyPay

10. Designation/Confidential Donations • Designated donation goes to agency you choose • Undesignated donations - distributed to agencies in proportion to their total designated gifts • Confidential Donations: An option for ALL donors – Pledge card should be placed in a sealed envelope and be sure to check the box on front of the Report & Contribution Packet.

11. Universal Giving – Its Official • What is it?UG permits donors to pledge to any participating CFC charity no matter where the donors or the charity is geographically located. • How does Universal Giving work?UG charities only listed on-line, not in the paper charity list. If you wish to donate to a local charity elsewhere, log in to our on-line giving tool at www.gopcfc.org to search for the charity you want to support. Enter the charity’s 5-digit charity code either on your paper pledge form or in the on-line donation tool, complete the form and submit! It’s that easy!

12. Universal Giving Donation • Agencies only listed via on-line search tool • Multiple Search Options • Taxonomy, National, International, Zip Code, etc • Icon represents affiliation (L, N, I, UG) • Pledging exactly the same – paper/on-line • On-line more efficient, more accurate

13. WHY IS UG IMPORTANT? • Able to support agencies ANYWHERE in the world! • Donations can support local agencies when deployed/stationed away from home • Increased donation options – ALL approved agencies from ANY CFC eligible for designation Through Universal Giving, any donor in any campaign can donate to ANY approved CFC agency worldwide!

14. Why On-Line? • Convenience: pledging online allows you to complete your pledge from the privacy of your computer. • Searching: finding charities of interest is easy through the interactive search tool. Search, sort, and filter charities to find the ones that deserve your dollars. You can even research through charity websites while you are creating your pledge. • Math is done for you: enter the amount per pay period and decide how much of your total annual donation goes to each charity. • Accessibility: log in to your CFC Nexus account at any time to view, print, or email pledges you have made in the past. This is convenient for the tax season. • Replication: as a returning donor you may simply replicate your previous year’s pledge. • It’s green: pledging online means fewer pledge cards and charity catalogs need to be printed. • Efficiency: because your online pledge card is fully legible, with perfect math, and designated to the charities you decide, the CFC and payroll centers time for each pledge is greatly reduced. • Reporting: you can check the reports page to see how your Federal agency compares to others and contributes to the overall campaign.

15. Campaign Brochures • Local, National, and International agencies listed – UG available on-line • To donate to a agency they must be approved • Make brochures available to every potential donor along with their pledge card. • Searchable version also available at http://www.gopcfc.org

16. Brochure Help and Information • CFC Q & A • Pledge Card • Giving Guidelines • Alphabetic Index

17. Supplies • CFC Handbook (yellow) • Posters • Thermometer Goal Poster • CFC Brochure • CFC Keyperson Report & Contribution Packet • Pledge Card • Keyport NWA - 300000073430/0010

18. CFC Pledge Form

19. CFC Pledge Form Copy 1 (white) Payroll Copy 2 (yellow) PCFO Copy 3 (pink) Contributor

20. CFC Nexus On-Line Donations • Link through website • Payroll – automatic processing for civilians • Military – print and submit to PSD • SSN is not retained in either method • Universal Giving agencies

21. MyPay

22. MyPay (cont’d) Donor selects “Add New Contribution”

23. MyPay (cont’d) Key Training Point The screen will ONLY be shown to active duty Army, Navy, and Air Force Personnel . Those donors must be provided their 4-digit Campaign Code All other donors’ campaign information will be automatically populated Invalid code will result in error message

24. MyPay (cont’d) Donor selects donation amount per pay period/month Key Training Point Maximum allowable total donation for military personnel is $833/month. For donations higher than that, military donors should use a paper pledge form

25. MyPay (cont’d) Donors can search for charities in multiple ways. The donor can specify the 5-digit Charity Code.

26. MyPay (cont’d) The donor can search for a specific charity by name.

27. MyPay (cont’d) The donor can also search for charities using Administrative Overhead rate and/or by Keyword The donor can limit the search to National and/or International Charities

28. MyPay (cont’d) The donor can select charities or return to search for additional charities Key Training Point Donor can select a maximum of 30 charities. Donors wishing to designate more than 30 charities should use paper pledge forms

29. MyPay (cont’d) The donor enters the per pay period or per month donation amount

30. MyPay (cont’d) Balance remaining is automatically calculated Donor has the option to continue or add / delete charities

31. MyPay (cont’d) Pledge summary is displayed; undesignated funds are automatically calculated and displayed Key Training Point For an organization’s pledges to be properly credited the donor MUST enter the Command/Unit or Federal Agency/Office

32. MyPay (cont’d) Final review and opportunity for donor to confirm intent

33. MyPay (cont’d) Key Training Point No forms will be submitted to Keyworker. Donor can view print PDF pledge form for recordkeeping.

34. MyPay (cont’d) Donor receipt copy. Up to five charities are listed on Page 1

35. MyPay (cont’d) • The ‘Campaign Search’ screen will only be shown to active duty Army, Navy, and Air Force Personnel. This information is automatically provided for active duty Marines and Federal civilians. • Maximum donation amount for military personnel is $833/month. • Donors can designate to a maximum of 30 charities (29 if there are ‘undesignated’ funds remaining). • Donors must be trained to enter their Command/Unit or Federal Agency/Office name code for pledges to be properly credited. • There is no paperwork associated with this pledge type. The donor can print a receipt for his/her records.

36. MyPay – DFAS Customers • DoD • Mil Pay • Civ Pay • Veterans Administration • Executive Office of the President • Environmental Protection Agency • Department of Energy • Health and Human Services (2013 only) • Broadcasting Board of Governors

37. Sample Turn-In Schedule • Keypersons should turn in contributions NLT Wednesday to their Chairperson or Coordinator (or more often if convenient) • Chairperson should turn in contributions NLT Thursday a.m. and/or no later than Thursday p.m. to the CFC Coordinator • On-Line processed through out campaign by PCFO

38. Local Events • Notify Coordinator & Chairperson • Include POC phone, email, event date, time and place of scheduled fundraisers • This will prevent any problems that may occur with duplicate events being planned in the same space

39. If you are conducting an event that involves serving food, you need to obtain a Food Handlers Permit.We also have leftovers from this summers BBQs – please ask.Please go to the following website:www.kitsapcountyhealth.comor call 360-337-5235.