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Procurement Process with VAULT

Procurement Process with VAULT. John McGhie Business Development Manager BiP Solutions Ltd. Overview. Registration on the Delta-ets.com site Logging onto the site Accessing the secure document exchange Accessing the specific Vault box by TAC Retrieving the tender documents

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Procurement Process with VAULT

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  1. Procurement Process with VAULT John McGhie Business Development Manager BiP Solutions Ltd

  2. Overview • Registration on the Delta-ets.com site • Logging onto the site • Accessing the secure document exchange • Accessing the specific Vault box by TAC • Retrieving the tender documents • Emailing the Buyer • Uploading your response • Helpdesk details

  3. Register and Logging In

  4. Accessing Vault • Entering Vault Function

  5. Accessing Vault • INPUTING TAC CODE

  6. Accessing Vault • Adding Vault box

  7. Accessing Vault • Adding Vault box to your account

  8. Collecting Documents • Vault box details

  9. Collecting Documents

  10. Collecting Documents • You will then be able to see a list of available tender documents. Click on the ‘download’ option next to each of the tender documents (one at a time) and save these onto your computer. • If you are having problems downloading the document(s), right-click over the ‘download’ link and choose either ‘Save Target As’ or ‘Open in new window’ and save the documents.

  11. Emailing the Buyer • In order to contact the buyer, please do not respond to emails from the Authority via your desktop email application, but you are required to send an email via the tenderbox messaging system. This allows all contact to be captured within an audit trail. • To send an email to the buyer, you will need to log into your account and click on the title of the tenderbox. Once in the tenderbox, click on the option ‘Send Email to Buyer’. • The subject line will automatically appear; this will generally be the title of the tenderbox. Within the message field, you will be able to add your comments/questions which can then be sent directly to the buyer. • Once you have added your comments/questions, click on the ‘Email Buyer’ option for this to be sent over to the buyer.

  12. Emailing the Buyer • Clarification & Correspondence

  13. Emailing the Buyer Clarification & Correspondence • All Clarification Questionsfrom Suppliers are required to be submitted before – 17:00hrs on Wednesday 13th May 2009 Any questions with regards to the PQQ will not be responded to after this time.

  14. Uploading Documents • Uploading Response

  15. Uploading Documents • Identifying your Response

  16. Uploading Documents • Identifying your Response

  17. Uploading Documents • Uploading your Response

  18. Uploading Documents • Confirming Upload

  19. Uploading Documents • Completing Upload

  20. Uploading Documents • Illegal File Names

  21. TOP TIPS • Give yourself plenty of time when uploading your documents into the tenderbox. If you do not upload your documents in time, you will be disqualified by the contracting authority in charge of the tender. • If you have any questions regarding the documents within the tenderbox, you will need to contact the contracting authority in the first instance. To do this, please use the ‘Send Email to Buyer’ facility within the tenderbox. • Download and save all documents onto your computer at your earliest convenience. If you download the documents on the day of the deadline, you may not have enough time to complete the documents with all the required information and upload them into the tenderbox. • There are no size limitations within Vault. If a document is quite large in size, it may take longer to upload into the tenderbox. • If you have several documents to upload into the tenderbox, it may be a good idea to zip these together.

  22. Delta Helpdesk • If you are still having issues, please contact the helpdesk in the first instance on 0845 270 7050 or by email helpdesk@delta-ets.com

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