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Waimarie Croquet Club Relocation Project

Waimarie Croquet Club Relocation Project. Presentation to Club Members, 1 December 2012. This presentation:. Gives the background to the relocation project Describes progress to date Sets out the next steps required. Waimarie Croquet Club. 90 years old Players of international standing

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Waimarie Croquet Club Relocation Project

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  1. Waimarie Croquet ClubRelocation Project Presentation to Club Members, 1 December 2012

  2. This presentation: • Gives the background to the relocation project • Describes progress to date • Sets out the next steps required

  3. Waimarie Croquet Club • 90 years old • Players of international standing • One of this country’s largest clubs • We host regional, national and international tournaments. • This is our third relocation.

  4. Waimarie at Walter Nash Park (Image of the existing site with suggested layout drawn on)

  5. Why relocate? • We are on the wrong side of the river stop-bank. Greater Wellington Regional Council now requires the Club’s site for new stop-bank development to protect the city. • We have worked in partnership with the Hutt City Council to identify an appropriate new location. Twenty-three potential sites have been considered. • We chose Walter Nash Park at Taita from the three remaining options at a Special General Meeting on 9th September 2009

  6. Moving to the new site • Leases at Ewen Park expire in 2017 and 2019 • GWRC requires us to move before that. Stopbank work at Ewen Park expected to start in 2016 • In spring 2016, we will move to our new home at Walter Nash Park, Taita in spring 2016 • We are planning for 6 courts and will re-open with a minimum of 4 • We will finish play at Ewen Park in August 2016

  7. The clubrooms • Our new clubrooms will be the former Taita Bowling Club building • The building is large and its associated costs are high. Sharing with another organisation is the only feasible option • Sharing also aligns with the HCC’s position on sporting hubs and multi-use of existing assets. • Expecting to share with the Hutt Valley Darts Association (HVDA). • Sharing with HVDA is a practical proposition as darts is predominantly an evening activity • A joint committee will manage the clubrooms for us and the HVDA.

  8. A vision for the Club’s future The major Croquet Centre for the Hutt Valley • Walter Nash Park has the potential to re-establish a regionally and nationally significant croquet facility, especially with six new lawns. • It has the parking, open space, attractive setting and clubhouse size to allow for future growth and development. “This is a very challenging project for current members. We must turn the Club we have inherited into a legacy that future generations can be proudof.”

  9. The project partners Hutt City Council • Project management, budget management • Contractual relationships with suppliers • Financial contribution Greater Wellington Regional Council • Assistance with relocation of transportable items • Financial contribution Waimarie Croquet Club • Planning and managing its members’ interests in the project • Assistance with technical advice on lawn establishment • Raising its share of the funding

  10. The relocation sub-committee is working to: • Complete a Heads of Agreement with HCC and GWRC including project management and financial management responsibilities • Align funding body requirements with construction requirements. • Secure a lease at Walter Nash Park including land for the final two courts • Deal with GST on the Club’s contributions Issue that the Club needs to resolve • Three years or four to raise funds? Ideally a four year fundraising period, but play in 2016 requires lawn sowing in 2015. All funding must therefore be in by winter 2015, but the Club may need longer – How do we best bridge the gap?

  11. Money and time • Project cost (initial 4 lawns) $420,000 plus GST • HCC and GWRC contribution $150,000 plus GST • Waimarie Club contribution $270,000 (plus GST) • Fundraising period 2013, 14, 15 • Construction completed July 2016 • End of final season on Ewen Park August 2016 • Play commences on new site September 2016

  12. Breakdown of initial cost estimates • Earthworks $190,000 • Drainage & irrigation $ 66,000 • Fencing $ 27,000 • Seating $ 40,000 • Other $ 97,000 • Total $420,000

  13. Waimarie fundraising • Applications to Trusts $125,000 • Club Reserves $ 95,000 • Voluntary Loans $ 30,000 • Fundraising Activities $ 20,000 Total by 2015 $270,000

  14. 1. Applications to Trusts $125,000 over three years • Total includes contributions from Croquet NZ and Wellington Croquet Association ($10,000 in total) • Trusts won't fund retrospectively and require money to be spent in a specified time • The Club currently applies to Trusts for its operating expenditure, that cannot be jeopardised by the new project.

  15. 2. Club Reserves$95,000 over three years • The Club has already accumulated a surplus of $60,000 and could target $95,000 by 2015. • The surplus could be raised by increases in subscriptions and prudent financial management of the Club’s operations.

  16. Building the reserves: possibilities • Reduced insurance cover, no advertising except in year book • Turning the Club’s tournaments into fundraisers • Increased charges: Winter Croquet ($5), Mah Jong ($5),Winter lunch ($25) • Double the social subscription to $20 • Progressive increase in subs per year, charging for competition entry, and /or introducing lawn fees ($20 pa plus entry fees) • A $5 competition entry fee will cover engraving costs - or alternatively, a further $10 sub increase • A lawn fee charge of $1 (up to a max of $3 pw) = $20 in subs • A lawn fee charge of $2 (up to a max of $5 pw) = $50 in subs

  17. 3. Voluntary confidential loans $30,000 over three years • Members who want to support the Club in this way lend the Club a sum of money, in confidence, for a period of time. • Repayment at no interest is offered back to a portion of the members on a yearly balloted basis. Those balloted out can stay in for a longer part of the defined period of repayment. • The loan can be a one-off payment, or if preferred, a range of entry levels to enable members to build up their contribution over a three year period.

  18. 4. Fundraising activities$20,000 over three years • The Club needs a fundraising committee to co-ordinate fundraising • Potential initiatives include: - Selling naming rights to lawns ,shelter structures, seats etc - Fundraising events as a social programme - External opportunities such as bridge tournaments - Ongoing smaller activities on playing days

  19. Your role as a member Become informed Read the brochure, ask questions for more information Become a supporter Attend the Special General Meeting and vote for the project. Assist in running and participating in fundraising activities Become a donor Take up the loan scheme, make a donation or take naming rights to an item available Become a worker Join the fundraising committee, help make it all happen!

  20. Next steps… • Further exploration of grant possibilities • Complete Heads of Agreement with the two Councils, take steps to secure rights to the land • Members informed of further progress by end of January • Special General Meeting 11.30am, 9th Feb 2013 in the Clubrooms • Fundraising Committee underway by March 2013 • Presentations to the two Councils in April / May 2013 • Commission the detailed engineering design and specifications in 2013

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