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Beyond the Walls: Remote Tools and Applications to Extend Your Office A4P @ A&O

Beyond the Walls: Remote Tools and Applications to Extend Your Office A4P @ A&O. Mobile, Remote & Wireless Peer Group: Reuben Connolly, Allen & Overy LLP. Allen & Overy LLP. Allen & Overy is an international legal practice with over 5,000 staff and 450 partners.

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Beyond the Walls: Remote Tools and Applications to Extend Your Office A4P @ A&O

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  1. Beyond the Walls: Remote Tools and Applications to Extend Your OfficeA4P @ A&O Mobile, Remote & Wireless Peer Group: Reuben Connolly, Allen & Overy LLP

  2. Allen & Overy LLP • Allen & Overy is an international legal practice with over 5,000 staff and 450 partners. • We operate out of 31 major centres serving businesses, financial institutions and governments. • We provide an integrated, consistent international service which contributes to our clients success. • Our legal expertise and knowledge provide a tangible competitive edge for our clients, whatever their needs.

  3. AIRTIME-Manager, Inc. • AIRTIME’s applications fall into three product groups: • AIRTIME-A4P Wireless Time Capture • AIRTIME-A4Mail Document Library Integration • AIRTIME-A4Biz Personal / Business Segregation • AIRTIME-A4P (Airtime for Professionals) showed the greatest potential for financial payback at A&O • Initial feedback from Litigation Partners in New York was very positive; a pilot was commissioned...

  4. The User View The A4P interface is simple, composed of the following: Date, Time and Duration Client, Matter and Description e-Billing Task & Activity Codes Narrative Matter-memory links recent matters to individual contacts Aggregation build small time snippets into larger units Thresholds for auto-prompts avoid unnecessary interruption

  5. A4P @ A&O – The Pilot • The aim of the pilot was to prove the business case • The pilot would have to be statistically significant • The pilot would have to be globally integrated • The pilot would have to be externally hosted • We needed to know the solution would work globally • London 50 lawyers • New York 25 lawyers • Asia 25 lawyers / five offices • A4P was integrated into Carpe Diem and thus Elite

  6. Observable Benefits • Increase in revenue • Pilotees estimated that 15% of the time recorded in the mobile solution was “new” time that would have been lost. • This is not the right market to charge more for the same work, but clients appreciate accurate recording. • Reduction in administration • The effort required for time capture, especially retrospectively, is quite a burden but much of this is now automated. • Improvements to work-life balance • People can do their time recording on the way home.

  7. Why AIRTIME-A4P? • Simple but powerful point-solution • We looked at several competing products in this space • A4P does the job we want it to do very effectively • The architectural fit of A4P with A&O was perfect • “AIRTIME and Thomson Elite to Offer Time Management Solution for Smartphones” – June 2008 • “Sage Selects AIRTIME to power Carpe Diem Mobile Time Capture” – December 2008 • The ability to deliver a hosted pilot was pivotal

  8. Project and Architecture • A&O signed an agreement with AIRTIME-Manager • Global deployment of A4P to all 2,000+ lawyers globally • Project in full-swing, aiming to deliver by the end of 2009 • Key focus areas are training, support and user admin • The architecture is simple, enabled by A4P’s design • Single global virtual server instance, running out of the UK • Integration with Carpe Diem via our Messaging Framework • Time closed in Carpe Diem transferred to 3E as normal • Fair and equitable time thresholds for auto-prompts

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