Spreading i nteroperability in eProcurement processes across Europe

1. Spreading interoperability in eProcurement processes across Europe Open Seminar Brussels December 6, 2012

2. Post-award Team Sven Rasmussen

3. CEN BII2 Post Award teamDec 2012 - Brussels Sven RasmussenDanish Agency for Digitisation - DIGST E-mail: svrra@digst.dk

4. CEN BII2 – The PostAward • Focuses on providing support for processes of purchase of goods • Initial scope is public procurement within EU • Applies as well to B2B scenarios • Most popular profiles from previous workshop have been updated • Focus on flexibility by increasing number of single document profiles • CEN BII-1 results also availible to implementers CEN BII2

5. Content • Post Award has worked on ten profiles • Grouping of profiles into processes : • Five Ordering • Three Invoicing • Two payment • One fulfilment CEN BII2

6. Workshop process • Number of meetings • The group held 47 meetings in over two years • Number of public commets • 385 comments, all successfully resolved CEN BII2

7. Our main results • What is new • New ordering profiles, Ordering, Simple Ordering • New single document profiles, Dispatch, Statement • New Syntax mappings provided: • UBL 2.1 • UN / CEFACT D11A • What is changed • Based on implementers feedback, updated invoice, order, dispatch and statement profiles • Credit Note is aligned with Invoice data model • Corrective Invoice is merged into general Invoice data model CEN BII2

8. Our deliverable artefacts • Include: • Profile and process guideline • Requirement specifications • Syntax independent data models • Syntax mappings • Business rules • Validation tools • Guidelines on codelists • Guidelines on conformance CEN BII2

9. The road ahead • BII3 • Further refinement of requirements and information models • Clarification and support for implementers • CEN TC – eInvoicing datamodel standard (to be discussed) • Implementers - Quick pick up in market is expected of: • Ordering profiles • Statement and dispatch profiles (single document profiles) • Updated eInvoice Only profile • National policies • Growing number of regional and national governments will base their eInvoicing effort on BII • Already a substantial number CEN BII2

10. Why do we focus on small documents The market for electronic procurement is an example of “the long tail” phenomena By lowering the Cut-Off point, solutions will become economically feasible to implement in the long tail • Number of documents per customer BII will lower the Cut-Off point Cut-off point! Number of documents exchanged with each customer CEN BII2 Customers, ranked by volume

11. Conformance vs. interoperability • BII provides a framework for setting up national or regional eInvoicing or eProcurement policy • Our conformance model provides flexibility within a framework that provides interoperability • We strike a balance • Definition of Conformance is key • Use of extension methodology • Key to wider dissemination CEN BII2

12. Benefits for users • For senders • Conformant documents can be received by all • For receivers • Can be used as basis for an EDI agreement • Single semi-automated process can be set up for handling of documents from wide variety of trading partner (in the long tail) • For implementers • Guidelines and tools to support implementers • For governments • All invoices can be moved to electronic form • A Fast Track starter kit to implementing a national eInvoicing policy CEN BII2

13. Conclusion Thanks to our members And to our editors ... and now – implement ! CEN BII2