BoQ Critical Element: Implementation Plan

1. BoQ Critical Element: Implementation Plan

2. BoQ Critical Element: Implementation Plan • A curriculum to teach the components of the discipline system to all staff is developed and used 36. Plans for training staff how to teach expectations/ rules/rewards are developed, scheduled, delivered 37. A plan for teaching students expectations/ rules/rewards is developed, scheduled, delivered 38. Booster sessions for students and staff are planned, scheduled and delivered

3. BoQ Critical Element: Implementation Plan • Schedule for rewards/incentives for the year is planned • Plans for orienting incoming staff and students are developed and implemented • Plans for involving families/community are developed and implemented • Plans for training families on the expectations and rules are developed, scheduled and delivered

4. BoQ Critical Element: Implementation Plan • Booster sessions for families are planned, scheduled and delivered • Plans for orienting incoming families are developed and implemented • Clear methods for ensuring two-way communication with families is developed and utilized

5. BoQ Scores by ElementAll Colorado PBIS Schools *as of 5/30/14

6. Using Your Action Plan • Organizes/records your SW-PBIS implementation • Yearly • Over time • Keeps a record of what has been completed • Keeps a record of what needs to be addressed • Critical Elements (BoQ) guides the process

7. PBIS Specific Action Plan

8. Action Plan Sample

9. Critical Elements (BoQ) review after training • PBIS Team • Faculty Commitment • Effective Procedures for Dealing with Discipline • Data Entry and Analysis Plan Established • Expectations & Rules Developed • Lesson Plans for Teaching Expectations/Rules • Reward/Recognition Program Established • Implementation Plan • Monitor, evaluate, and modify • Bonus: Family, School and Community Partnerships

11. Implementation of PBIS:Getting the Critical Elements in Place • Discuss each element and put system and data notebooks together as you go • Who is going to be responsible for the systems and data notebooks? • Put revision date on the bottom of product so you know you have the most up-to-date version • Electronic folders for archiving and revisions • Who is going to be responsible for filtering information? • Who is going to be responsible for cleaning up old documents?

12. PBIS System Notebook:Tabs • Student Staff Handbook • Team Contacts • Team Meeting Agenda & Minutes • Behavior Expectations & Matrix • Teaching Calendar and Lesson Plans • Acknowledgement System • Discipline Process & Flowchart • ODR Form • Family & Community Partnerships • Action Plan or UIP • Budget Info • Resources

13. PBIS Data Notebook:Tabs • Avg Referral Day Month • Problem Behavior • Location • Time • Student • Motivation • ISS • OSS • EXP • Ethnicity • Year End Report • Cost Benefit Analysis • SET Report • BoQ Report • BoQ Indiv Item Scores • SAS Analysis of SW Systems • SAS Indiv Item Scores • Safety Survey • TIC Impl by Feature • TIC Overall Impl • Other Data • PBIS Assessment Site Info

14. Share & TeachStaff, Students, Families “If you fail to plan, you plan to fail.” Harry Wong

15. Faculty/Staff Orientation & Training • Overview of SW PBIS & obtain buy-in • Basic Principles of Behavior • Function of Behavior • Referral process, definitions of behavior, referral forms, using data to make decisions • Expectations, Rules, Lesson Plans • Reward System, Effective Consequences Staff meetings, PD days, powerpoints, videos, grade/dept. meetings with PBIS team members

16. Training the Staff Considerations • When should training occur? • Who should attend? • How long should it last? • Who should conduct the training? • What are expectations for staff involvement with training students?

17. Student Orientation & Training • Intro to School-wide Expectations • Collaborative, advisory periods, assemblies, “big build-up”, high school newscast • Intro to Rules • Teaching in context • Reward System • Begin reinforcing the expectations and rules following teaching

18. Partnering with Families How can families participate and reinforce PBIS learning at home? • The “big picture” – purpose of school-wide plan • Expectations – how they can be demonstrated in non-school settings • Knows and understands acknowledgment systems & discipline process • Plan for on-going updates of behavior data • How they can get involved in the school-wide plan

19. How to Communicate with parents/families: • Written – letters, newsletters, post cards, marquee announcement, texting, emailing • Face-to Face – back-to-school night, conferences, new student enrollment, breakfast • Other – hold message, video demonstrations, sporting events, ice cream social

20. Considerations for Family Communication • Always two-way so you know communication took place • Ask families the best way to communicate • Use family responses as data points • Who responds • Follow-up

21. Regular PBIS Meetings • Minimum monthly, 2x per month to start • Work through PBIS implementation activities • Typical content of meeting: • Address activities for critical elements • Pull data and determine areas needing intervention • Decide on ways to decrease problem areas • Decide next steps including communication plan

22. Other Considerations • Teaching new staff members • Teaching new students • Teaching new families • Communicating with guest teachers • Booster trainings • Preventing potential problems

23. Keeping it Fresh:Booster Trainings Plan for refresher training throughout the year • Person(s) responsible • Timeline • Beginning of school year • Holiday breaks • Instructional activities/means of instruction • Person-to-person • Written guide or powerpoint • Observations • videos • Documentation of activities/process • Training for modifications to the plan What does your data tell you?

24. EXAMPLE PBIS Implementation Checklist: 2011-2012 School Calendar Before School Year Begins Administration □ Establish Universal Team for PBIS with established roles and responsibilities for each member □ Confirm administration and PBIS team registration and participation in Universal PBIS training PBIS Team □ Establish team-wide commitment to PBIS implementation with the Team Implementation Checklist □ Conduct PBIS Surveys to self-assess school-wide implementation readiness (SAS) □ Provide PBIS training and updates to all staff □ Schedule PBIS activities for the year and develop action plan □ Examine past school-wide behavior data for strengths and challenges □ Ensure that a data collection system is in place and in use for gathering information about student behaviors Teachers □ Participate in staff training □ Define classroom expectations by creating a classroom behavior management plan □ Plan to communicate behavioral expectations in classroom behavior management plan to students □ Implement Cool Tools lessons to communicate and reinforce PBIS and classroom behavioral expectation

25. EXAMPLE Fall(Oct - Nov) Administration □ Support delivery of Acknowledgement Plan and include PBIS in any staff meetings PBIS Team □ Plan and schedule student assembly □ Review or revise Discipline Referral Form for office managed behavior □ Plan and deliver Family PBIS Kick Off Winter (Dec – Feb) PBIS Team □ Develop, schedule, and deliver booster sessions for staff, students, and families as needed (winter booster) □ Complete BOQ assessment by spring break Spring (Mar - May) PBIS Team □ Develop, schedule, and deliver booster sessions for staff, students, and families as needed (spring booster)

26. EXAMPLE June Administration □ Present PBIS Implementation Evaluation and Universal Data Summary to staff PBIS Team □ Revisit school-wide behavior data for trends, strengths, and challenges; reflect upon implementation and effectiveness of current PBIS expectations; refine PBIS components and action plan accordingly □ Communicate PBIS updates and accomplishments with community (e.g. LSC, parent meetings) Teacher Teams □ Reflect upon team-wide implementation and effectiveness of PBIS/classroom expectations; refine implementation Teachers □ Continue to consistently teach, reflect upon, and refine implementation of classroom and PBIS expectations

27. Preventing Potential Problems • Establish a plan to address problems and concerns during implementation - communicate! • Mechanism for communication • dialogue at staff meetings • note box • Emails • PBIS meetings • Maintaining staff/student involvement • Family partnering and on-going communication

28. Outcomes Team Time • Complete Action Plan • Finalize activities in each section • Include FSCP activities • Decide when/where your next team meeting will occur • Determine immediate next steps • Pick 3 – 5 tasks/activities to focus on initially

29. Team Time • Has your PBIS team reviewed the original Action Plan and used it to set goals for implementation? • Will your team be able to compile your PBIS System and Data Notebooks? • How did/will your team train your staff on PBIS? • How did/will your team partner with families? • What has been/will be the biggest obstacle to implementing PBIS in your school? • What ideas do you have to address these obstacles? Reflection Questions

30. The contents of this training were developed under a grant from the US Department of Education, #H323A090005. However, these contents do not necessarily represent the policy of the US Department of Education, and you should not assume endorsement by the Federal Government. Project Officer, Jennifer Coffey, PhD.