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22 July 2009

BUILDING CONTROL MODULE MAINTENANCE AND EXPANSION OF THE RATES BASE. 22 July 2009. Introduction. The Rates Base Project . BCM as part of the project. High Level overview but with some detail. Building / Development application process

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22 July 2009

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  1. BUILDING CONTROL MODULE MAINTENANCE AND EXPANSION OF THE RATES BASE 22 July 2009

  2. Introduction • The Rates Base Project • BCM as part of the project • High Level overview but with some detail • Building / Development application process • (Acceptance / Control over Fees, Inspections, • Scrutinize and Approval) is accommodated in one • electronic process with tracking and reporting • Involvement of role players in the BCM process

  3. Purpose of Presentation • PREPARATION FOR IMPLEMENTATION OF THE BCM MODULE • ILLUSTRATE BENEFITS OF BCM AND OTHER MODULES

  4. HIGH LEVEL VIEW OF THE DEVELOPMENT PROCESS PROPERTY VALUATION WATER DEMOLITION MODULE LAND USE MODULE BUILDING CONTROL MODULE ELECTRICITY BILLING SYSTEM REFUSE REMOVAL LAW ENFORCEMENT MODULE

  5. Requirements and Sub Systems One Source of data Interface / Integrate : GIS, Deeds, Zoning etc. Step 1 Step 2 Step 3 Step 4 Monitor & Control over processes Process : Monitor : Events Control : Assignments

  6. Requirements and Sub Systems Instant notifications on progress Process : Step 1 Step 2 Step 3 Step 4 Client Employees Notifications Easy & Immediate access to Complaints Status Reports / Letters Drop down lists Self administration (Client) As much data as possible Document / Scan & Upload Secure system

  7. How Does It Work Processes For : LEM , BCM & LUM GIS • WorkflowEnterprise Service Bus (ESB) Deeds Events Land Notifications Assignments Escalations

  8. Capture Building Application

  9. Capture Building Application

  10. Capture Building Application

  11. Capture Building Application

  12. Once a document / photo has been attached you can view or print it any time

  13. Building fees are based on new areas to be developed above 40 sq m, along with standard costs less than 40sq m, Other Development and Encroachments which are based on Erf size.

  14. System sends an assignment to the Administration Officer and notifies stakeholders

  15. The Administration Officer assigns the application to a Chief Inspector. System sends an assignment to the Chief Inspector and notifies stakeholders

  16. The Chief Inspector assigns the application to a Building Inspector. System sends an assignment to the Building Inspector and notifies stakeholders

  17. The Building Inspector confirms the inspection date with the owner, and makes a note of the Chief’s notes. NB: The Detail of the Application is on each screen.

  18. The Building Inspector goes off and performs his inspection and on his return captures the Outcome.

  19. The Building Inspector must have a counter signature from the Chief Inspector.

  20. The Application is returned to the Administration Officer who assigns it to an Examiner for the Scrutinize process.

  21. The Scrutinize process involves scrutiny of the entire application from re-visiting the check lists, requesting comments through to re-calculating the fees . Once the Scrutinize is complete the Client is notified of outcome. The next step is Approval by by the Chief Examiner.

  22. The System controls the Approval checklist and only once all confirmed as correct (Ticked) will the Chief Examiner be permitted to approve the application.

  23. The System notifies the client of the approval, who will then continue with the first step of his development as far as the next required Inspection. On completion of the development the client requests the next inspection. Until this request the application is in a wait state as far as the system is concerned.

  24. The administration Officer will capture the request for Inspection. This may be a Re-inspection in which case a fee is required.

  25. The capturing of the request for inspection starts the process in the system. The administration officer assigns the request to the Chief Inspector.

  26. The Chief Inspector assigns an inspector. (The same as previous – Site Inspection)

  27. The Inspector confirms the inspection date, performs the inspection and on his return captures the outcome. • (The same as previous – Site Inspection)

  28. The System handles ALL inspections with this same process. All the way through to the issuing of the Occupation Certificate.

  29. The system controlsFile Tracking

  30. There is a Full Application History facility.

  31. The system controls Permission to Use Certificates

  32. The system controls Occupation Certificates

  33. Benefits • Management Reports / Score cards • Management of Building Plans • Accountability / Responsibility • Integrated Processes Building Office Functions • Data Integrity • Positive Financial Implications (Rates • Base)

  34. THANK YOU FOR YOUR ATTENDANCE

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