E-mail Format

1. E-mail Format Canadian E-Pals

2. What’s in an Email? Subject Greeting, Open Body Closure Sign-Off, Signature

3. Subject • The Subject is often times more important than the email itself. • Should be FOCUSED, CLEAR, and INFORMATIVE. • Example of strong subjects: Update on the building plans, Craft ideas using recyclable materials. • Examples of weak subjects: [blank], Hi, How are you? Language Arts class period on E-mail format

4. Greeting • Greeting’s ____(name)____, (Be careful not to misspell the name.) • Example greetings: • Dear (name), • Hi (name), • To whom it may concern, Language Arts class period on E-mail format Dear students,

5. Greeting • Greeting’s ____(name)____, (Be careful not to misspell the name.) • Example greetings: • Dear (name), • Hi (name), • To whom it may concern, Language Arts class period on E-mail format Dear students,

6. Opening Sentence • Introduce the purpose of the e-mail: • Tie back to previous conversations • Express goodwill • Simply introduce the purpose of the e-mail Language Arts class period on E-mail format Dear students, I am pleased that you are here and ready to embark on a journey with me: e-mail construction.

7. Body • E-mail bodies include: • Details • Information • Required actions Language Arts class period on E-mail format Dear students, I am pleased that you are here and ready to embark on a journey with me: e-mail construction. For the remainder of the class period we will be focusing on the ways in which you correctly construct an email. In addition, over the next two weeks, we will practice how-to write a more professional email and begin correspondence with your Canadian counter-part.

8. Closing • Closing Examples: • Thank you for your time. • I look forward to hearing back from you. • Please feel free to contact me with any questions or concerns. Language Arts class period on E-mail format Dear students, I am pleased that you are here and ready to embark on a journey with me: e-mail construction. For the remainder of the class period we will be focusing on the ways in which you correctly construct an email. In addition, over the next two weeks, we will practice how-to write a more professional email and begin correspondence with your Canadian counter-part. Please, feel free to contact me if you have any questions or concerns.

9. Sign-Off/ Signature • Sign-off Examples: • Sincerely • Thank you • Best of wishes • Blessings • Remember to identify: • Yourself • School • Contact information Language Arts class period on E-mail format Dear students, I am pleased that you are here and ready to embark on a journey with me: e-mail construction. For the remainder of the class period we will be focusing on the ways in which you correctly construct an email. In addition, over the next two weeks, we will practice how-to write a more professional email and begin correspondence with your Canadian counter-part. Please, feel free to contact me if you have any questions or concerns. Best of wishes, Ms. Anderson Cornland Christian School Sioux Center, IA

10. Revise Language Arts class period on E-mail format Dear students, I am pleased that you are here and ready to embark on a journey with me: e-mail construction. For the remainder of the class period we will be focusing on the ways in which you correctly construct an email. In addition, over the next two weeks, we will practice how-to write a more professional email and begin correspondence with your Canadian counter-part. Please, feel free to contact me if you have any questions or concerns. Best of wishes, Ms. Anderson Cornland Christian School Sioux Center, IA Work with a partner to revise your original e-mail. Don’t forget to include all the elements of an e-mail!