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New Mexico Department of Health SHARE Integrated Automated Time Collection (Kronos)

New Mexico Department of Health SHARE Integrated Automated Time Collection (Kronos). Presented to Department of Information Technology March 27, 2008. New Mexico Department of Health SHARE Integrated Automated Time Collection (Kronos). Strategic Plan FY09 Facilities Task #1.

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New Mexico Department of Health SHARE Integrated Automated Time Collection (Kronos)

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  1. New Mexico Department of Health SHARE Integrated Automated Time Collection (Kronos) Presented to Department of Information Technology March 27, 2008

  2. New Mexico Department of Health SHARE Integrated Automated Time Collection (Kronos) Strategic Plan FY09 Facilities Task #1 • Fiscal year 2009 objective for Office of Facilities Management is to improve resident care and services. • Meet or surpass national quality and safety standards • Employ healthcare best practices

  3. New Mexico Department of Health SHARE Integrated Automated Time Collection (Kronos) • Implement electronic time keeping/reporting system to manage workforce at all Facilities • Meet accreditation/licensing requirements • Reduce unnecessary overtime • Implement standard policies and procedures • Maintain best practices for patient care and safety

  4. New Mexico Department of Health SHARE Integrated Automated Time Collection (Kronos) Current Timekeeping

  5. New Mexico Department of Health SHARE Integrated Automated Time Collection (Kronos) Timekeeping and reporting using Kronos

  6. New Mexico Department of Health SHARE Integrated Automated Time Collection (Kronos) Impact To DoIT Infrastructure • Data Center –This is a web-based hosted solution and will consume bandwidth. • Enterprise (Applications, H/W, S/W) – Support for software will be provided by the vendor. Hardware is included in the cost to host Kronos. NMDOH requires DoIT to maintain connectivity to the internet.

  7. New Mexico Department of Health SHARE Integrated Automated Time Collection (Kronos) Impact To DoIT Infrastructure • Telecom (Network Bandwidth) – There will be network bandwidth usage for terminals and desktop computers to communicate with Kronos and for Kronos to communicate with SHARE. • This is a hosted solution and vendor estimates the following will be the demand placed upon the network during the period of peak activity.  All values are in Kilobits per Second. • Application Server(s) to Database Server:2,396 kbps • All Clients (terminals) to Application Server(s):1,489 kbps • Single Client (terminal) to Application Server:28 kbps • This is based on approximately 2000 employees, 300 managers (editors), 60 clocks and a bi-weekly pay period.

  8. New Mexico Department of Health SHARE Integrated Automated Time Collection (Kronos) Project Timeline

  9. New Mexico Department of Health SHARE Integrated Automated Time Collection (Kronos) Conclusion • Improve on current manual business processes and standardize procedures and policy across the facilities • Assist DOH 24/7 Health Care facilities to manage workforce planning activities to ensure proper acuity (Patient to Staff Ratio) rates. • Improve electronic safeguards and edit process. • greater accuracy and accountability • reduction in errors from inaccurate time reporting. • Reduce the number of hours required to submit and approve work time

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