United Independent School District Kronos Time Management System

1. United Independent School DistrictKronos Time Management System Welcome to Kronos TCS Training PRESENTER TECHNOLOGY: Norma Perez Kronos Manager

2. United Independent School DistrictKronos Time Management System What’s New What’s NEW for Kronos ? • CampusSubstitutes will now be on Kronos . SUBS may choose ANY CAMPUS LOCATION [ North or South – Priority or (non) Priority] • [ SUBSTITUTE ] function key will now punch SUBS by SHIFT (am - pm). • [ SHIFT ] means (1 punch = ½ Day) (2 punches = Full-Day) Scheduled Job. (NO in and out punch) When will this start? Effective 2014-2015 School Year

3. U.I.S.D. Substitutes were LIMITED to accept jobs between North North Kronos System now OPENS jobs for BOTH South South

4. Smart-Find Express will show ALL available campus jobs Nye Elementary North 101 E. Del Mar Blvd Perez Elementary South 500 Sierra Vista Dr.

5. Once a Substitute CONFIRMS the job selected, a JOB# is assigned, and a SCHEDULE is posted in KRONOS… Perez Elementary >>> Schedule 500 Sierra Vista Dr.

6. United Independent School DistrictKronos Time Management System Kronos SUBS Training How does this change affect Campus ? • When a SUB accepts a job, the  to Scheduled SUB to be viewed at campus (in Kronos) • SUBS Sign in (as usual) but must PUNCH once per SHIFT to verify worked shifts note: ½ Day assignment = 1 punch upon arrival Full Day assignment = 1 punch upon arrival + 1 punch after lunch Note: Priority Campus (determined by campus clock) Priority Bonus [ $10 / Day ] LET’S REVIEW the SUB PUNCH . . . JOB#

7. United Independent School DistrictKronos Time Management System How do SUBS register a SHIFT at a Campus ? Hit Function Key #1 [ SUBSTITUTE ] or Enter their 4-5 digit emp # and [Enter] What will they see ? On the clock screen: Edit Date: (today’s date) Enter Hours: (shift hrs) Enter Badge ID: (your employee#) Validation : Read the screen: “preparing…please wait” * Follow instructions: (place finger on sensor) HALF- Day Schedule: They swipe their employee ID Pay Code Hours Edit Edit Date 07-28-2014 Enter Hours 04:00 Enter Badge ID 12345 Accepted Final Score: 90 Accepted Punch YOUR NAME – SUB IN 7:15 AM Tue Jul-29-14 Biometric Verification Preparing biometric validation. Please wait Place right thumb finger on sensor. <enter>

8. United Independent School DistrictKronos Time Management System Introduction What does that mean for the Campus TCS ? • Time is important: Timecard supervisor needs to help SUBS punch in their shift(s) BEFORE THEY LEAVE YOUR CAMPUS . • Finger Scans: verify the SUB emp#. • Hyperfind Query: [Substitutes] lists Scheduled SUBS use hyper-find query to verify Sub Schedule = Shifts worked. • Verify Daily: This process affects SUBS Pay$ !

9. SmartFind: SUB emp= 6699Accepted: FULL DAY assignment (8) Campus = Kazen Elementary (117) Job# =123456 Kronos: A SCHEDULE is assigned to SUB with Job# at Kazen for FULL DAY. Notice PRIORITY$ pay code = MONEY (not hours) $5.00 per Shift United Independent School DistrictKronos Time Management System Example 1 SUB signs in as usual. 7:15am : SUB Punches on Kronos for SHIFT #1 (upon arrival) 1:00pm : SUB Punches on Kronos for SHIFT #2 (after lunch) If SUB punches at a Priority Campus, Kronos will verify at 4:30pm daily to add the bonu$ per shift FULL DAY Substitute

10. United Independent School DistrictKronos Time Management System Priority Campus pays: additional $10 per day* *Bonus amt subject to change

11. This is a Substitute SCHEDULE editor view: Substitute substitute In this example, the Substitute Accepted 2 jobs 1 2 MONDAY 7/28 WEDNESDAY 7/30 for Half Day for Full Day IF the Substitute arrives on Monday and Job is “canceled ” TCS deletes the Schedule* * if Sub punched…please delete the punch also.

12. Timecard Supervisors: new hyper-find genie [SUBSTITUTES] TCS view SUBS who worked or scheduled at your campus Substitutes Schedules Should match WorkedShifts (purple font) note: only Punched hours count (not scheduled-in case of no-shows) Priority$ (by shift) register based on priority campus clock punch (run at 4:30pm)

13. United Independent School DistrictKronos Time Management System Things to Keep in Mind • NOHISTORICALeditsare available for SUBS. • EDITLOGS are to be used as Last Resort. • (detailed edits: enter pay code, hours, xfer, and timestamp per shift) • PUNCHperSHIFTREQUIRED (double punch in morning NOT ALLOWED) • (1st punch = ½ Day) (2nd punch = Full-Day) • JOB#REQUIRED: NO JOB# = NO PAY$ • (punches without a Schedule : call Dora Flores in HR). • CANCELED JOBS: (sub accepts a job but gets CANCELED last minute) • 1. TCS deletes schedule & punch in Kronos • 2. Designee or HR cancels SFE job • IF REASSIGNED: • + Designee accepts new SFE Job for SUBs new Campus Job • APPROVALS REQUIRED. NO edits after Payroll SignOff. • BI-WEEKLYPAYROLL. (timecards need to be CORRECT DAILY). Effective 2014-2015 School Year

14. United Independent School District Kronos Clock SUBS Shifts punched into this little “black box” Determines their pay !

15. United Independent School DistrictKronos Time Management System Any Questions?