United Independent School District Kronos Time Management System

1. United Independent School DistrictKronos Time Management System Welcome to Kronos Employee Training PRESENTERS PAYROLL: Marcos Ceballos Payroll Manager TECHNOLOGY: Norma Perez Kronos System Support Jose Juan Nuñez & Norma Perez Systems Analyst / Data Analysts

2. United Independent School DistrictKronos Sistema de Manejo del Tiempo Bienvenidos al Entrenamiento para Empleados usando Kronos PRESENTADORES NÓMINA: Marcos Ceballos Gerente de Nomina de Sueldos TECNOLOGÍA: Norma Perez Supervisora de Kronos Jose Juan Nuñez & Norma Perez Servicios Administrativos / Analista de Sistemas

3. United Independent School DistrictKronos Time Management System Introduction What is Kronos ? • Kronos is United ISD’s time keeping system. Benefit: tracks all hours worked calculates comp time & overtime provides security thru finger scans Who is required to use Kronos? • “Classified employees” non-exempt from Overtime Rules a. Para-professionals (earn comp time) b. Auxiliary (earn overtime pay) c. Part-time employees

4. United Independent School DistrictKronos Time Management System Introducción ¿Que es Kronos ? • Kronos es el sistema de rastreo de tiempo de UISD. Beneficio: calcula horasde trjetas de marcar mantiene horas extras y timepo compensatorio seguridad con verificasion de huellas ¿A quién se le requiere que use Kronos? • “Empleados Classificados” no extán exentos de Tiempo Extra. a. Para-profesionales (acomulan tiempo compensatorio) b. Auxiliares (trabajan tiempo extra) c. Empleados de Medio-Tiempo (Part-time)

5. United Independent School DistrictKronos Time Management System Upgrade Functions What has changed with Kronos? • “Real Time” information available on the clock a. View recorded Timecard Punches “how many hours have I worked?” “did the clock record my punch?” b. View current Comp & Leave time Balances “how much comp time do I have?” “how many leave days do I have available?” • “Global Verification” at ALL locations a. Finger scan required to enter a punch at ALL clocks b. Finger scan required to view totals

6. United Independent School DistrictKronos Time Management System Funciones Renovadas ¿Que ha cambiado en el sistema Kronos? • Informacion en “Tiempo Actual” esta disponible en la pantalla del reloj a. Horas registradas en su tarjeta de marca “¿cuantas horas e trabajado?” “¿registro mis horas el reloj?” b. Balance de horas compensatorias y tiempo de permiso “leave time” “¿cuantas horas compensatorias tengo?” “¿cuantos dias tengo de permiso (leave time)?” • “Verificacion dentro de el distrito” en TODAS las ubicaciones a. la registracion de horas requiere vierifacion de la huella digital b. para ver totales, se requiere verificacion de la huella digital

7. United Independent School DistrictKronos Clocks - Locations High Schools Middle Schools Elementary Schools (3) clocks 1 office 1 custodian 1 cafeteria (2) clocks 1 office 1 cafeteria (2) clocks 1 office 1 cafeteria Central Administration SAC / Fine Arts Police Department (1) Clock at * Hr Salary * Hr dept * Tech. Ofc * IT * MIS * Central Ofc * Fed Prog * Student Services * Risk Mgmt (4) clocks 1 Fine Arts 1 Meeting Room 1 Field House 1 Athletics Ofc (1) clock Headquarters Brantley Hall Transportation Compounds Instruction Hwy359 Food Service Service Center (1) Clock at Warehouse Purchasing (2) clocks at Facilities (4) Clocks 2 North 2 South (2) clocks (2) clocks JJ Nunez

8. United Independent School DistrictLocalización – Relojes Escuelas Preparatorias Escuelas Secundarias Escuelas Primarias (3) relojes 2 oficina 1 cafeteria (2) relojes 1 oficina 1 cafeteria (2) relojes 1 oficina 1 cafeteria Administración Central SAC / Artes Departmento de Policia (4) relojes 1 Fine Arts 1 Meeting Room 1 Field House 1 Athletics Ofc (1) relojes Hr Salary Hr dept Tech. services Admin. Building Student Services IT Finance/network (1) reloj Headquarters Brantley Hall Transportacion North Compound Transportacion South Compound Food Service Service Center (1) Reloj Warehouse Purchasing (2) relojes Facilities (2) relojes (2) relojes (2) relojes JJ Nunez

9. United Independent School DistrictKronos Time Management System Expectations By the end of this presentation you should be able to: • View Timecard Regular & Overtime Hours (Recorded) [Last and Current week (pay period)] • View Comp Time Balances (Earned) [Running Balance] • Retrieve Leave Time Balances (from Finance+) a. State Personal b. State Sick c. Local

10. United Independent School DistrictKronos Time Management System Expectativas Al final de esta presentación usted será capaz de: • Obtener horas Regulares y Tiempo Extra (día Anterior) [Período Actual de Pago solamente] • Obtener Balances del Tiempo Compensatorio (día Anterior) [Balance Corriente] • Obtener Balances de Ausencias (mes Anterior) a. dias personales b. dias de enfermedad c. dias locales

11. United Independent School District Kronos Clock Display Screen Function Keys ‘Enter Key’ Numeric Keypad Biometric Scanner

12. United Independent School District Reloj Kronos Pantalla Informativa Teclado de Funciones ‘Tecla de Ingreso’ Teclado Numérico Escáner Biometrico

13. United Independent School DistrictKronos Time Management System Note: The KEY to using Kronos is Your Employee# -and- Finger Scan How can I : View myTIMECARD? • Screen 1: Hit Function Key # 8 “MORE” • Screen 2: Hit Function Key # 2 “View Timecard” • Enter your 4-5 digit emp # using the numeric key pad and hit [Enter] • Place your finger on sensor • What will I see ? or Swipe your employee ID Pressing a blue function key will bring up your timecard on the clock screen… View Timecard Online Select Time Period Previous Pay Period Current Pay Period Next Pay Period Today Yesterday Week to Date Last Week

14. United Independent School DistrictTIMECARD VIEW Totals by Shift Punches View Timecard Online Doe, Jane Current Pay Period Mon 2/12 7a 2:15pm Mon 2/12 3:15p 5p Shift Total: 9.00 Tue 2/13 7a 5p Shift Total: 9.00 Wed Use the scroll buttons to scroll up or down to view all timecard entries and totals manual entries Total Hrs Mon 2/12 7a 2:15pm Mon 2/12 3:15p 5p Shift Total: 9.00 Tue 2/13 7a 5p Shift Total: 9.00 Wed 2/14 7:15a 4:30p Wed 2/14 4:40p 10p Shift Total: 14.58 Fri 2/16 Absent Exc 8.0 Family Illness Shift Total: 8.00 Total: 40.58 Use the (Esc)ape button to exit Timecard View

15. United Independent School DistrictKronos Time Management System Nota: La LLAVE para utilizar Kronos es su Numero de Empleado y su Huella ¿Cómo puedo yo : Ver mi TARJETA DE MARCA? • Pantalla 1: Oprima tecla de funciones # 8 “MORE” • Pantalla 2: Oprima tecla de funciones # 2 “View Timecard” • Incorpore su numero de empleado usando el teclado numerico y oprime [Enter] • Registre su huella en el sensor • ¿Que vere ? o Use su tarjeta de Identificacion Oprimiendo las teclas azules le ensena su tarjeta de marca en la pantalla… View Timecard Online Select Time Period Previous Pay Period Current Pay Period Next Pay Period Today Yesterday Week to Date Last Week

16. United Independent School DistrictTIMECARD VIEW totales por dia Ponchadas View Timecard Online Doe, Jane Current Pay Period Mon 2/12 7a 2:15pm Mon 2/12 3:15p 5p Shift Total: 9.00 Tue 2/13 7a 5p Shift Total: 9.00 Wed Use los botenes de flecha para subir y bajar la vista en la pantalla entradas manuales total de horas Mon 2/12 7a 2:15pm Mon 2/12 3:15p 5p Shift Total: 9.00 Tue 2/13 7a 5p Shift Total: 9.00 Wed 2/14 7:15a 4:30p Wed 2/14 4:40p 10p Shift Total: 14.58 Fri 2/16 Absent Exc 8.0 Family Illness Shift Total: 8.00 Total: 40.58 Use el boton (Esc)ape al terminar Timecard View

17. United Independent School DistrictKronos Time Management System Note: The KEY to using Kronos is Your Employee# -and- Finger Scan How can I : View myLeave & Comp? • Screen 1: Hit Function Key # 8 “MORE” • Screen 2: Hit Function Key # 4 “View Accruals” • Enter your 4-5 digit emp # using the numeric key pad and hit [Enter] • Place your finger on sensor • What will I see ? or Swipe your employee ID Press the <Enter> key to bring up your leave & comp time on the clock screen… View Accruals Online Doe, Jane *As of 2.14.2007 Accrual Projections through 2.14.2008 Projections

18. United Independent School District ACCRUAL VIEW Current Comp Time Leave Balance recorded View Accruals Online Doe, Jane As of 2/14/2007 Comp Time OT 4.5 Hour Comp Time REG 0.0 Hour Local 5.0 Day State Personal 2.5 Day State Sick 9.0 Day Use the (Esc)ape button to exit Timecard View

19. United Independent School DistrictKronos Time Management System Things to Consider • Kronos considers the Work Week as : Monday 12am to Sunday 11:59pm “Current Pay Period” • Kronos Finger-scans are ELECTRONIC. HR scans your Biometric fingerprint on Kronos system. How does this affect you ? Provides Timecard Security: only YOU are authorized to enter or view your timecard information on the clock. • Finance+ maintains Leave Absences not Kronos. How does this affect the Leave Balance displayed on the screen ? Leave Balances are as of the last Finance+ update [ in Hours ]

20. United Independent School DistrictKronos Time Management System Cosas a Considerar • Kronos considera la semana del trabajo de : Lunes 12am a Domingo 11:59pm “Período Actual de Pago” 2. Kronos registra sus huellas ELECTRONICAMENTE. Dept de Recursios Humanos registra huellas Biometricas. ¿Cómo le afecta a usted ? Prevee seguridad para su tarjeta de marca: solamente USTED esta autorizado para registrar or ver su informacion en la pantalla del reloj Kronos. • Finance+ mentiene las ausencias, no Kronos. ¿Cómo afecta el balance de Ausencias mostrado en la pantalla ? balances de ausencias son de el ultimo actualización [en Horas]

21. United Independent School DistrictKronos Time Management System The way you enter time into this little “black box” is how you will get paid !

22. United Independent School DistrictKronos Time Management System Asi como registran sus horas en esta “cajita ” es como se determina su pago !

23. United Independent School DistrictKronos Time Management System This is why it is so important to submit the UISD edit log for any corrections to your timecard that may affect your pay. =

24. United Independent School DistrictKronos Time Management System Por eso es muy importante entregar la forma titulada “UISD edit log” para correjir su tarjeta de marca que pueda affectar su pago. =

25. United Independent School DistrictKronos Time Management System you should now be able to: Retrieve Regular and Overtime Hours Worked Retrieve Comp Time Balances Retrieve Leave Time Balances a. State Personal b. State Sick c. Local

26. United Independent School DistrictKronos Time Management System Ahora usted debe de estar preparado para: Obtener información de horas regulares y horas extras trabajadas Obtener información de balances de tiempo compensatorio Obtener información de balances de ausencias a. dias personales b. dias de enfermedad c. dias locales

27. United Independent School DistrictKronos Time Management System Questions And Answers

28. United Independent School DistrictKronos Time Management System Preguntas Y Respuestas

29. United Independent School DistrictKronos Time Management System Frequently Asked Questions TIMECARDS Q: What’s the procedure for timecard shortage of hours for PARAs? A: The shortage can be deducted from comp-time balance in Kronos and the appropriate pay code entered in Kronos to complete the weekly hours required. Shortages without leave/comp available are handled at the discretion of the campus / dept administrator or Human Resources.  Q: What’s the procedure for timecard shortage of hours for a AUXs? A: Auxiliary employees only get paid for hours worked. They are not required to “make up time”. Q: If an employee is “short” hours this week, can they make-up hours the following week? A: No. Make-up hours must be worked during the same week. An administrator may allow for “flex time” in order to make-up hours during the same week only. An employee can not work extra hours the following week because those hours are subject to overtime rules that can not be waived.

30. United Independent School DistrictKronos Time Management System Frequently Asked Questions TIMECARDS Q: May an employee clock-out but continue to work (i.e. to “catch up” or for Jamaicas)? A: No. Employees need to be compensated for ALL HOURS WORKED. An administrator MAY request an employee work after hours but MUST have the employee be “on the clock”. Q: How do I correct “Missing Punches”? A: An employee is responsible for entering punches on their timecard. If an employee misses entering a punch at the clock, they need to fill out an “edit form” with the date and time of the missed punch and have it approved by their administrator before the correction is made in Kronos.

31. United Independent School DistrictKronos Time Management System Frequently Asked Questions LEAVE TIME Q: Why don't Leave Balances in Kronos match the Leave Balances in Finance+? A: Leave balances are maintained in Finance+. Kronos gets updates periodically and only reflects balances as of the last update. Remember that timely entry of absences is critical to having an accurate Leave Balance in Finance+. Yearly Leave allotments are posted in Finance+ each September 1st and are then posted in Kronos on the next update run. Q: What is the difference between Comp Time OT & Comp Time REG buckets? A: Comp Time OT = overtime accrued at time-and-a-half (“worked” hours > 40). Comp Time REG = overtime accrued at “straight time” (PARA35 “ worked” hours between 35-40) (PARA40 “non-worked” hours > 40 Example: absence excused, jury duty, holiday, vacation, bereavement).