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Release 2.18 Highlights: Global Changes and Application Tab Enhancements

This presentation provides an overview of the highlights from Release 2.18, including global changes and enhancements to the Application tab. It includes screen shots and detailed explanations.

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Release 2.18 Highlights: Global Changes and Application Tab Enhancements

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  1. User Group Presentation – Release 2.18(No Meeting)

  2. Overview – Release 2.18 HighlightsBlack font – See Screen Shot in Presentation for more detailed explanationBlue font– No Screen Shot in Presentation • GLOBAL CHANGES • Technical tracking fields have been removed from launch pages (Ticket 13235). • System automatically closes blank web page that appears when attachment is opened (Ticket 19858) • “Save and Return to Main” buttons have been changed to “Save and Start Workflow” where appropriate (Ticket 20091) • Principle Investigator name now works in the “Public Search” when PI has been identified by recipient using the “Manage Recipient Users” feature. (Ticket 20980) • For FALD – Access to FinLitLog entries for a document are now always accessible with or without a task on the document (Ticket 23586) • Link to Help Desk Phone number is easier to find when password assistance is needed (Ticket 23610) • Incorrect URL on Progress Report Notifications has been fixed. (Ticket 24774) • INBOX Tab • All notifications are now included in “Notifications” section of user’s inbox – some previously only went out via email. (Ticket 24086) • APPLICATION Tab • Project Dates have been added to Application Header and Application Submission Type has been removed. (Ticket 2531) • FAIS Document has been modified so that scope of work fits within the width of a printed page and does not get cut off on the left side. (Ticket 2789)

  3. Overview – Release 2.18 Highlights (cont.)Black font – See Screen Shot in Presentation for more detailed explanationBlue font– No Screen Shot in Presentation • APPLICATION Tab (continued) • Asterisks (*) have been added to Authorizing Official, Requestor, and ACCS Lines fields of the Procurement Request Details page to show that they are required. (Ticket 12937) • Program Officer award reassignment feature has been fixed to include reassignment of tasks for associated Progress Reports. (Ticket 17737) • For GMD – Cost Analysis data is saved when validation fails so that it does not have to be re-entered. (Ticket 18702) • Recipient Name in Award File Header and on FAIS sheet now comes from the Associated Organization record in the database, not from the “Legal Name” field on the SF-424. (Ticket 20768) • Proposal Number field on the Application Details page now displays a full 20 characters. Previously some characters were cut off on the display if the Proposal Number was long. (Ticket 20788) • Application Rejection letter has been enhanced to display Application Title, RFA Name, and FFO Number. Also a cc: of the rejection notice is now sent to the Program Officer who initiates the rejection notice (Ticket 22027) • On Conduct Negotiations screen the error message referring to the “Authorizing Official” has been fixed to refer to the “Authorized Representative” (Ticket 23257) • AWARD Tab • The “SAC Report” buttons on the Award Package Details (CD-450) and Amendment (CD-451) screens have been changed to “Special Award Conditions” . (Ticket 6033)

  4. Overview – Release 2.18 Highlights (cont.)Black font – See Screen Shot in Presentation for more detailed explanationBlue font– No Screen Shot in Presentation • AWARD Tab (continued) • Users can now change amount of Partial Funding up to the time that the Authorizing Official signs off on the Procurement Request. (Ticket 11935) • SF-272 Report Frequency field of the Grants File Header now indicates that NON-ASAP recipients must use SF-270 for payments. (Ticket 12991) • Notifications are sent to Authorized Rep and Program Officer when recipient attempts to submit a No-Cost Extension WITH Expanded Authority within 10 days of the award. (Ticket 13007 – fixed in previous release except notifications) • Problem with accessing, and notification of, declined awards in Grants Online has been fixed. Notification will go to Grants Officer, Grants Specialist, and Program Officer (Ticket 17147) • When searching for awards, recipients will no longer be able to see Pending awards that have been signed by the Grants Officer but have not yet completed the CBS/ASAP process. New Pending statuses: “Pending Offer” and “Pending Acceptance” (Tickets 19245, 22219) • Statuses for rejected SF-270 and rejected Award Action Requests are now displayed properly. (Tickets 19601, 19638) • Transaction Date has replaced Amendment Number in list of draw downs (Ticket 19946) • Generation of Final Report Due notifications has been fixed for those that are more than 2 weeks in the future. (Ticket 20523) • When creating a SF-272A, withdrawn or FINAL SF-272s will no longer be available. (Tickets 20922, 24353) • Amendment is now locked for CAMS 1st and 2nd approvers. (Ticket 21342)

  5. Overview – Release 2.18 Highlights (cont.)Black font – See Screen Shot in Presentation for more detailed explanationBlue font– No Screen Shot in Presentation • AWARD Tab (continued) • Notifications are now properly generated upon Grants Officer approval of non-Amendment Award Action Requests. (Ticket 21452) • An Internal Use Only comment feature has been added to Progress and Financial reports. (Ticket 22395) • For Recipients - Problem with display of certain recipient workflow has been fixed. (Ticket 22792) • For GMD – Upgrades have been made to the Enforcement functionality. ( Ticket 22985) • For Recipients – List of available Grants Online roles has been updated to include all recipient roles; previously “Submitting” roles were not available on the drop down list. (Ticket 22999) • For Recipients – An “Instructions” link has been added to the details pages for the SF-272 and SF-269 displaying a copy of the instructions from the OMB form. (Ticket 23237) • For FALD - Problem with Award Action Request workflow at FALD has been resolved. (Ticket 23336) • Workflow for declined amendments has been updated to include steps for GMD acknowledgement and CBS de-obligation (if funded). These steps were added for declined new awards in the previous release. (Ticket 23380) • A NEW Award Action Request has been created for “Termination for Convenience”. (Ticket 23482) • Status of reports is now properly set to “Delinquent” when report has been returned to the recipient and not re-submitted for over 30 days. (Ticket 24246)

  6. Remove items from Launch Pages (Ticket 13235) OLD NEW

  7. Remove items from Launch Pages (Ticket 13235) cont. OLD NEW

  8. Change “Save and Return to Main” button to “Save and Start Workflow” (Ticket 20091) 1) Project Progress Report 2) SF-269 3) SF-272 4) SF-270 5) Award Action Request 6) Input Paper Application 7) Enforcement - Suspension (GMD) 8) Enforcement - Termination (GMD) 9) Amendment (GMD) 10) Partial Funding NOTE: Additional guidance added to Workflow Warning message to direct users back to Inbox to forward the document

  9. Link to Help Desk Phone number for new password is more obvious (Ticket 23610) OLD NEW

  10. All Notifications are now included in “Notifications” section of user’s inbox (Ticket 24086) • Delinquent PPR Notification • Delinquent Report Notification • Due FFR Notification • Due PPR Notification • Manage Award Users Pending • Report Enforcement Notification • Review Synopsis Pending • RFA Notify Recipients Pending • RFA Post Application Package Pending • RFA Publish Pending • RFA Review Pending • Upcoming FFR Notification • Upcoming PPR Notification These notifications were previously sent out via email but were not copied to the “Notifications” section of the Inbox.

  11. Changes to Application Header (Ticket 2531) OLD NEW

  12. Scope of Work on FAIS Sheet fits printed page (Ticket 2789) OLD NEW

  13. “SAC Report” button changed to “Special Award Conditions” (Ticket 6033) OLD NEW

  14. SF-270 indicator is now in SF-272 Frequency Field of Grants File Header. (Ticket 12991)

  15. Transaction Date added to list of Drawdowns (Ticket 19946)

  16. New “Internal Comments” Feature for Financial and Progress Reports (Ticket 22395) Read this Note!

  17. New AAR - “Termination for Convenience” (Ticket 23482)

  18. Additional Resources • GrantsOnline.QandA@noaa.gov • GrantsOnline.HelpDesk@noaa.gov • (301) 444-2112 • (877) 662-2478 (1-877-NOAAGRT) • Grants Online PMO Website at www.ofa.noaa.gov/~grantsonlineto Access: • Grants Online Training/Support Resources • Frequently Asked Questions • What’s New page

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