1 / 19

Army’s General Fund Enterprise Business System (GFEBS)

Army’s General Fund Enterprise Business System (GFEBS). John L. Miller DASA-FIM 10 January 2007. Agenda. What is GFEBS? Why GFEBS? Governance Structure Project Schedule Progress to Date Road Ahead. What is GFEBS?.

johnniee
Download Presentation

Army’s General Fund Enterprise Business System (GFEBS)

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Army’s General Fund Enterprise Business System (GFEBS) John L. Miller DASA-FIM 10 January 2007

  2. Agenda • What is GFEBS? • Why GFEBS? • Governance Structure • Project Schedule • Progress to Date • Road Ahead

  3. What is GFEBS? • General Fund Enterprise Business System (GFEBS) is a web-based enterprise resource planning solution that will enable the US Army to compile and share accurate, up-to-date resource management data across the Army • GFEBS is being built on SAP, a commercial-off-the-shelf (COTS) Enterprise Resource Planning (ERP) financial management system • GFEBS will: • Supply standardized, real-time financial data and information • Comply with Federal Financial Management Improvement Act (FFMIA) requirements • Provide timely, accurate, and relevant information for leaders to make strategic business and financial decisions to the benefit of the warfighter GFEBS will become the Army’s financial backbone.

  4. Significance • GFEBS will be one of the world’s largest enterprise financial systems • It will manage more than: • $100 billion in annual appropriations • $38 billion of inventory • $120 billion in general property, plant, and equipment • $40 billion in environmental liabilities • This is a huge undertaking in a large and complex environment, which requires careful planning to get the job done right

  5. GFEBS Operational Objectives 1. Provide accurate, reliable, and timely financial information and integrated functional performance data to Army decision makers 2. Improve Army accountability and enable full cost management 3. Exchange information with customers and stakeholders 4. Achieve efficiencies and operate effectively 5. Enable the Army to receive an unqualified audit opinion on annual financial statements with respect to Army General Funds

  6. Why GFEBS? Not just someone’s good idea …. but mandated by Congress GFEBS will lower the Army's cost of financial management, improve visibility of financial resources, allow better business decisions, and improve resource utilization.

  7. Why GFEBS? • Deficiencies include: • Lack of visibility of total program cost at all levels • Limited visibility of Real Property (Fixed Asset Valuation) • No linkage between budget and performance information • High rework rate for financial processes drives costs Integration Nightmare!

  8. 25 Absorbed by Other Systems 76 Systems Require Alignment w/ GFEBS 10 Systems Require Further Study 87 Systems to be eliminated and subsumed by GFEBS System View Before SAFE 198 Total Systems Captured in SAFE Architecture

  9. 76 Systems Require Alignment w/ GFEBS System View After SAFE 10 Systems Require Further Study 87 Systems Eliminated (Functionality Subsumed in GFEBS) 25 Systems Eliminated (Functionality Subsumed by Another System) 76 Systems Remain 10 Systems Require Further Analysis

  10. Compliance GFEBS Governance SEC Army/CSA Business Transformation Agency BTA ERAM USD (ATL) MDA from ASD(NII) ASA (FM&C) AAA Executive Sponsor AAE ESC CIO/G6 MILDEP ACSIM IMA ARNG USAR DFAS PEO EIS MACOMS CIO/G6 Process Executives PEO EIS Budget Programming Real Property Accounting Logistics Acquisition Personnel Technical Architecture Cost Acquisition Management PO Configuration Control Board (CCB)

  11. GFEBS ScheduleIncremental Development & Fielding FY08 FY06 FY07 FY10 FY11 FY05 FY09 1 2 4 2 3 4 1 2 3 1 3 1 2 3 4 1 2 3 4 4 1 2 3 4 TECHNOLOGY DEMONSTRATION Demonstrated ability to meet requirements • Complete solution blueprint • Develop garrison capabilities • Begin garrison deployment Garrison Requirements GFEBS Capabilities: General Ledger Financial Reporting Property, Plant, and Equipment Accounts Receivable Cost Management Funds Control Budgetary Accounting Accounts Payable Audit Trails and System Controls Operating Force Requirements • Develop mission capabilities • Begin mission deployment Sustaining Force Requirements • Develop sustaining force capabilities • Begin sustaining force deployment

  12. Progress to Date

  13. Fort Jackson, SC July 2006 Technology Demonstration Results • Established Single System Capability for Real Property Inventory for General Fund • Developed a United States Standard General Ledger; Successfully demonstrated: • Capturing Cost associated with Real Property Inventory • Distribution and Control of Funds from Headquarters Department of Army to Installation Management Agency Garrison, Fort Jackson, South Carolina • Yearly close out and quarterly financial reporting functions • Ability to perform direct charges for Intra Army • Ability to interface with • Global Exchange (GEX) • Standard Procurement System (SPS) • Standard Financial Information System (SFIS) • Executive Steering Committee approved movement into Release 1.2 planning activities

  14. Current Process Real Property 6. Obligations recorded in STANFINS 5. Work order submitted in IFS 7. Invoices received In CAPS 4. Funds committed in IMA-Online STANFINS IMA-Online CAPS 8. Disbursements performed in SRD-1 PBAS SRD-1 3. Budget distributed in PBAS To IMA-Online PROBE DDRS 9. Property recorded in IFS IFS 2. Budget approved in PROBE 10. Financials reported in DDRS 1. Budget planned in IFS

  15. Technology Demonstration ResultsReal Property 6. Obligations recorded in GFEBS 5. Work order submitted in GFEBS 4. Funds committed in GFEBS 7. Invoices received In GFEBS 8. Disbursements performed in GFEBS GFEBS 3. Budget distributed in GFEBS 9. Property recorded in GFEBS 2. Budget approved in PROBE (Future capability) 1. Budget planned in IFS (Future capability) 10. Financials reported in GFEBS

  16. Road Ahead

  17. R1.2 Release Schedule Plan Phase Transition 3.5 Calendar Months (2.5 with R1.1 close out) Analyze PDR 5.5 Months (5 with holidays) Design – 4 Months CDR Build – 5 Months TRR 1 Test: Internal 5 Months (4.5 with holidays) Test: External 2 Months TRR 2 TRR 3 Deploy – 3 Months Go Live and Initial Support– 4 Months ORR Go Live

  18. GFEBS Financial Management Functional Team Organization HQDA Command/Control DASA-FIM Governance Structure ESC CCB Functional Integration Team Blueprint Core Team Functional IPT Cross IPT Integration Master Data Property, Plant & Equipment F&A Mgt Funds Mgt Cost Mgt Reimbursable Spending Chain Team Lead

  19. Release 1.2 Scope Overview • Funds Management / Budget Formulation • Budget Formulation is below HQDA level • Funds Management of General Funds • Property, Plant and Equipment • Real Property, Maintenance, Equipment/Assets, Environment Liabilities • Spending Chain • Initiate purchase requisition and check funds, record obligation, manage goods and services receipts and process disbursement • Logistics integration / inventory management • Reimbursables • Execute order management • Process accounts receivable • Cost Management • Full Costing Focused on Brigades, Starting with IMCOM Services / SSP’s • Payroll & Travel Interfaces • Financials • General ledger accounting (USSGL) • Workflow Journal Voucher Approval Process • Financial Statement reporting to departmental level • Month end/ Year End Closing Process

More Related