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Meeting Management

Meeting Management. SNL Meeting. http://www.youtube.com/watch?v=32WjO7IiHpI. Meeting Necessities. Purpose Provide a purpose at meetings and reinforce the purpose of their projects and the Collaboratory Have a specific agenda for the meeting Varies based on the type of meeting.

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Meeting Management

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  1. Meeting Management

  2. SNL Meeting • http://www.youtube.com/watch?v=32WjO7IiHpI

  3. Meeting Necessities • Purpose • Provide a purpose at meetings and reinforce the purpose of their projects and the Collaboratory • Have a specific agenda for the meeting • Varies based on the type of meeting

  4. Encourage Discussion and “Creative Abrasion” (differing ideas) • Conflict enhances decision making, but learn to manage conflict • Creativity comes from multiple perspectives • Use collaboration - going round robin to encourage participation, asking members to answer in 1-2 words only or 1 sentence to sum up their thoughts

  5. Meeting Roles • Ice Breaker/Devos Leader - Opens up the meeting • Discussion Leader- Ensures everyone’s opinion is heard • Timekeeper- Keeps meetings on task and focused • Recorder- Records key information gathered from the meeting • Reporter- Summarizes the group’s output and minutes

  6. Types of Meetings (from Death by Meeting) • Daily Check-In • Very Brief (5 minutes or less) • Needs to happen regularly • Also called a standing meeting • Weekly Tactical • Longer than Daily Check-In • Lightning round- share what you’re doing for the week in one minute or less • Progress review • Allow time for discussing current issues that inhibit current progress (not complex issues)

  7. Monthly Strategic • Examine critical issues • Can come out of discussions from weekly tactical meetings • Have them at regular intervals • Have a specific agenda for this meeting • Keep the agenda small • Allow time for research and preparation

  8. Quarterly Off-Site Review • Analyze the direction the team is going • Performance review • Purpose is for reflection. This should be reflected in the meeting’s structure • Can be helpful to have it at a different location

  9. 5 Core dimensions • Self-Efficacy- Feeling of competence and belief in one’s skills • Ownership- Feeling of personal choice without coercion • Active Control- Personal control and feeling that actions have an impact • Significance- Feeling of empowerment and value • Trust- Feeling of stability with the group

  10. Management Styles

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