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Meeting Management. 1. Before The Meeting. Necessity Participants Type of conversation: Possibility Opportunity Action Setting and seating Agenda. 2.1. Planning The Agenda.
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Meeting Management
1. Before The Meeting • Necessity • Participants • Type of conversation: • Possibility • Opportunity • Action • Setting and seating • Agenda
2.1. Planning The Agenda • You are an EAC group, fundraising for a cause. Use the following prioritization matrix to determine which items to include in today’s meeting agenda (the meeting cannot last more than 20 min):
2.2. Planning The Agenda • Items: • decide on a theme for tomorrow’s party • assign roles for a café scheduled for next month • decide upon the group’s core values • sing “happy birthday” to a member of the group • discuss follow-ups from the last meeting • form a joint statement at the magazine’s request, deadline is tomorrow
decide on a theme for tomorrow’s party • assign roles for a café scheduled for next month • decide upon the group’s core values • sing “happy birthday” to a member of the group • discuss follow-ups from the last meeting • form a joint statement at the magazine’s request, deadline is tomorrow
2.3. Planning The Agenda • Important tips: • time is important • start with an engaging item • publish and send the agenda in advance • write the items in the from of a question
3. The Talking-Stick Method • The group must reach a consensus and choose a chair for the rest of the meeting.
4.2. Who Is The Most Reprehensible? As Flekke’s town council, discuss the actions of all the character involve to determine who was the most reprehensible. Rank: • Sylvia • Johan • Hector in order from the most reprehensible to the least. Decide on any further actions that are to be taken considering this case.
5. Participant’s Individual Mind Set • Before you enter meeting consider: • Why is this meeting necessary? • What are we going to do here which we cannot handle on our own? • When this meeting is finished, what would I like to have achieved?
6. Follow up questions- individual mind set • After a meeting consider: • Was this meeting necessary? • What did we as a group get out of this, which I could not have done on my own? • What did I personally achieve from this? What became clearer? • What exactly am I supposed to do until we meet again? • Do I have a comprehensive overview of what the group is doing? Why?
7. Setting and seating • What methods have we gone through? • Which is appropriate for which purpose?
8. Starting and Closing a Meeting • Start on time: • Respect those who came on time • UWC time? • Thank participants for coming • State the main purpose of the meeting and go through the agenda • Close by stating what was achieved through today’s meeting • Repeat decisions and to-do lists • End on a positive note
The End!