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Meeting Management

Meeting Management. 1. Before The Meeting. Necessity Participants Type of conversation: Possibility Opportunity Action Setting and seating Agenda. 2.1. Planning The Agenda.

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Meeting Management

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  1. Meeting Management

  2. 1. Before The Meeting • Necessity • Participants • Type of conversation: • Possibility • Opportunity • Action • Setting and seating • Agenda

  3. 2.1. Planning The Agenda • You are an EAC group, fundraising for a cause. Use the following prioritization matrix to determine which items to include in today’s meeting agenda (the meeting cannot last more than 20 min):

  4. 2.2. Planning The Agenda • Items: • decide on a theme for tomorrow’s party • assign roles for a café scheduled for next month • decide upon the group’s core values • sing “happy birthday” to a member of the group • discuss follow-ups from the last meeting • form a joint statement at the magazine’s request, deadline is tomorrow

  5. decide on a theme for tomorrow’s party • assign roles for a café scheduled for next month • decide upon the group’s core values • sing “happy birthday” to a member of the group • discuss follow-ups from the last meeting • form a joint statement at the magazine’s request, deadline is tomorrow

  6. 2.3. Planning The Agenda • Important tips: • time is important • start with an engaging item • publish and send the agenda in advance • write the items in the from of a question

  7. 3. The Talking-Stick Method • The group must reach a consensus and choose a chair for the rest of the meeting.

  8. 4.1. Across the fjord- a true fairytale

  9. 4.2. Who Is The Most Reprehensible? As Flekke’s town council, discuss the actions of all the character involve to determine who was the most reprehensible. Rank: • Sylvia • Johan • Hector in order from the most reprehensible to the least. Decide on any further actions that are to be taken considering this case.

  10. 5. Participant’s Individual Mind Set • Before you enter meeting consider: • Why is this meeting necessary? • What are we going to do here which we cannot handle on our own? • When this meeting is finished, what would I like to have achieved?

  11. 6. Follow up questions- individual mind set • After a meeting consider: • Was this meeting necessary? • What did we as a group get out of this, which I could not have done on my own? • What did I personally achieve from this? What became clearer? • What exactly am I supposed to do until we meet again? • Do I have a comprehensive overview of what the group is doing? Why?

  12. 7. Setting and seating • What methods have we gone through? • Which is appropriate for which purpose?

  13. 8. Starting and Closing a Meeting • Start on time: • Respect those who came on time • UWC time? • Thank participants for coming • State the main purpose of the meeting and go through the agenda • Close by stating what was achieved through today’s meeting • Repeat decisions and to-do lists • End on a positive note

  14. Feedback Time!

  15. The End!

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