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Meeting Management

Meeting Management. Second Vice District Governor Training. “This month’s meeting is going to be the same as last month’s meeting, but with many, many more problems. Source: Cartoonstock.com. Meeting Management and the Second Vice District Governor.

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Meeting Management

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  1. Meeting Management Second Vice District Governor Training

  2. “This month’s meeting is going to be the same as last month’s meeting, but with many, many more problems. Source: Cartoonstock.com

  3. Meeting Management and the Second Vice District Governor • Preside over meetings in the absence of the district governor and first vice district governor • Support and advise clubs that need to improve meeting facilitation

  4. Session Objectives • Recognize the importance of effective meetings • Identify the components of an effective meeting • Utilize resources/techniques to ensure effective meetings at the district and club levels

  5. Phases of Meeting Management Preparation Facilitation Follow-Up

  6. Tasks of a Facilitator • INFORM: providing information to attendees • DISCUSS/DECIDE: engaging attendees in discussion and decision-making processes • RECOGNIZE: acknowledging the achievements of others

  7. Skills to Help FacilitatorsINFORM • Organize thoughts/notes in advance • Be brief – avoid unnecessary information • Encourage questions/observations; save lengthy discussions for a later time • Employ good presentation skills

  8. Skills to Help FacilitatorsDISCUSS/DECIDE • Set and enforce discussion rules • Be clear about ‘what’ the group will discuss/decide • Encourage all points of view, but stay focused • Use standard meeting procedures

  9. Skills to Help FacilitatorsRECOGNIZE • Assess recent achievements • Set aside time specifically for recognition • Make recognition specific/timely • Provide recognition that is meaningful for the recipient

  10. Session Objectives • Recognize the importance of effective meetings • Identify the components of an effective meeting • Utilize resources/techniques to ensure effective meetings at the district and club levels

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