SARG 2009 Steps to Success

1. SARG 2009 Steps to Success Senta Goudy, FL DCF SARG Project Coordinator Carol Hays, Community Systems/CSII

2. Conference Call Agenda Establishing Second SARG Priority Consequence Steps, timeline and resources SARC Technical Assistance System Technical Assistance Team TTA Plan and accessing resources Evaluation Submission of Deliverables Process Deadlines Reporting E-SARG Procedures and TA Cross-site evaluation

3. SARG Phase I: Follow the Steps Deliverable 1: Due for all within 30 days of receipt of contract Reconvene Needs Assessment Committee/Data Workgroup Complete SARG Phase I Appendix C Next Steps (deadlines vary for Phase I): Prioritize consequence and substance abuse related behavior (Appendix D) Identify population most involved (Appendix E) Brainstorm local sources of data for each intervening variable (Appendix F) Collect and examine data for local contributing factors (Appendix G) Develop Phase I Community Level Logic Model (Appendix H) Submit DRAFT Phase I forms for technical review (deliverable) Revise/resubmit within 2 weeks of receiving feedback (deliverable) Submit final forms to FSU for final review by DCF when technical review completed (deliverable)

4. Establishing Second SARG Priority Committee reviews data to identify priority consequence and its relationship to substance abuse behavior Consider factors such as Severity Magnitude Cost (economic , heath, social) Changeability Community priority Follow Guiding Questions for Needs Assessment Committee reviews data to identify priority population involved in behavior and consequence Coalition needs to deliberate and vote on priority consequence/ behavior (reflect in meeting summary notes) Complete SARG Phase I Appendices: A-E

5. SARG Phase I: Follow the Steps Brainstorm contributing local contributing factors related to each intervening variable (see sample logic models) Seek local measures/information about each intervening variable (consult data sources matrix) Survey data (FYSAS, CORE, local surveys, etc) Community indicators (Coroner, ACHA, Law Enforcement, School, Health Dept, etc) Observations (environmental scans, safety assessments etc) Key Informant Interviews (Local experts, law enforcement, school counselors, doctors/pharmacists, ABT, DEA, etc) Focus groups (priority pop, impact pops such as parents, key leaders, adults) Wherever possible try to corroborate local contributing factors with more than one measure

6. Capacity Building Objectives for Assessment Identify/Develop new data sources to measure consequences, behaviors (across the life span), and intervening variables/local contributing factors Identify gaps in local data systems Identify gaps in policies/practices Identify gaps in awareness/knowledge/skills/ attitudes/behaviors that are relevant to the consequence and drug

7. Resources to Assist SARG Manual: Phase I �please read Guiding questions for needs assessment Phase I tools Available on E-SARG (http://fcpr.fsu.edu/sarg/) Data sources matrix (will be available on E-SARG) Alcohol and related consequences Marijuana and related consequences Prescription drugs and related consequences

8. Sample Data Sources Matrix

9. Data Analysis FYSAS and other data analysis DCF can provide analysis of FYSAS data upon request Use your environmental scan results (for alcohol issues) as a data source New environmental scan tools are under development for other drug issues (prescription drugs and marijuana) and will be available on eSARG. Conference calls will be scheduled to review DCF can request reports or analysis of other data sets as needed (e.g. ACHA data, Alc Related Motor Vehicle Crashes)

10. Coaching and Review If you need TA to coach your team through a step in the Phase I process, please submit a TA request�only one is necessary to establish coaching Some TA will be provided in a learning community format for counties addressing the same consequences or drug use behaviors If you would like a technical review and feedback of a Phase I form, please submit with a TA request

11. Introducing the Florida SARC

12. FL SARC Technical Assistance System Identifies technical assistance and training needs Develops statewide TTA plan to prioritize and deliver training and technical assistance Provides ongoing tailored coaching for system-wide (coalition, agency, community) capacity development Provides targeted training opportunities in local, regional and statewide venues Evaluates TTA outcomes and impacts

13. SARC Support Team: Community Coaches

14. Community Coaches Each provides support to approximately 8 counties Help each assigned county assess capacity building needs Includes coalition, agencies, and community stakeholders Develops with coalition and agencies annual TTA plan Assists with assuring readiness to receive TTA Assists with overcoming barriers to capacity building Your Community Coach will be contacting you very soon to schedule a visit!!

15. SARC Support Team: Resource Team

16. Law Enforcement Training Team

17. Resource Team Technical expertise to support the SARG process, specific strategies, sustainability Provide targeted training and technical assistance in response to needs identified in your SARG plan (goal 2) or in consultation with your Community Coach Will assist you to assure readiness for training for greatest effectiveness Be sure training is completed before implementing strategies

18. Training Trainings are targeted to specific outcomes�these need to be clearly connected to your logic model and outcomes in your Comprehensive Action Plan To maximize resources, some training will be provided in your community and some will be offered in multi-county settings To maximize sustainability, some trainings will be provided in a Training of Trainers (TOT) format All trainings will be evaluated (post assessment only) You will receive an evaluation report you can use to report outcomes

19. Technical Assistance (TA) TA may be provided by e-mail, phone, conference call, webinar, or in person TA may be provided in a learning community format We�re here to help you�please ask! Please include TA you receive in your monthly report All TA will be evaluated�you�ll receive an e-mailed request to complete an evaluation of the TA you receive.

20. SARC Support Team: Fire Startersand New SARG Coordinator Support

21. SARC Support Team: Contract and Reporting Support

22. Requesting TTA For TTA required before Sept 30, please make requests using the TTA request form Must be submitted by community (e.g. SARG Coordinator or other coalition member) Please list name of person requesting TA and title Please send to Carol Hays (chays@communitysystemsonline.com) Please don�t send to Resource Team member TTA Request form available on E-SARG under Resources tab Some TTA requests may be delayed depending on training schedules

24. Identifying Your TA Needs and Plan Consider your current capacity building objectives (goal 2) What additional capacity will your community need (consider the coalition, partner agencies, and community stakeholders) Most strategies require training to ensure fidelity What TA will you need to complete SARG round 2? Your Community Coach will bring a TTA menu and will work with you to develop your TTA plan for the year when they meet with you in September Training requests that require additional resources not in your approved SARG budget must be aligned with your logic model and plan outcomes If we don�t currently have a resource to meet your needs, we will try to find one

25. SAMPLE: TTA Menu

26. Preparing to Accomplish TA Outcomes We want your training to be effective Once training specialist is assigned, they will contact you to lay the ground work TTA Menu specifies critical information about each training�note the length of the training session Please work with trainer or training coordinator to assure: appropriate time is allotted for training the right people will be in each training session that participants will be ready to receive and apply the information

27. Building Readiness for Training Orientations and overviews of various trainings will be offered to assure you understand what outcomes and audiences various trainings target and how to strategically target your participants If you need to build awareness, interest, support and readiness, please let the trainer know so they can assist. Training may be a multi-step process

28. Preparing for Law Enforcement Training Overview Sue Carrigan has identified counties with Law Enforcement knowledge/skill building in their plans Sue will be hosting a conference call on how to work with your law enforcement agencies to assure the training you bring to them is what they need Webinar will also provide overview of Responsible Beverage Service Training of Trainers developed by Broward County. This training will be offered around the state for groupings of targeted counties. Date: September 2nd at 1:00 p.m. ET Please RSVP to Sue�s invitation to attend the conference call If you do not currently have LE knowledge/skill building outcomes in your plan but want to attend, please submit TTA request indicating your intended outcomes and how this would support your plan

29. Training/TA Evaluation The SARC system is using a common evaluation instrument for all trainings. Primary outcomes are perceived accomplishment of training objectives and intention to apply information learned Once training is scheduled FSU will e-mail the local point of contact (as indicated by the trainer) the evaluation forms and a sign in sheet and will snail mail a pre-addressed envelope. Local point of contact prints sign in sheet and enough evaluation forms for participants Local point of contact administers evaluation form at the conclusion of training and mails forms and sign in sheet back to FSU in envelope provided FSU will e-mail a report to local point of contact and trainer

30. Procedures for Submitting Deliverables All SARG deliverables must be submitted to Kathleen Roberts at FSU (kmr05g@fsu.edu) Deliverables will receive a technical review prior to submission to FSU Currently technical review provided by Carol Hays and Susan Woodford Please submit draft deliverables to Carol Hays for technical review and feedback Please respond to feedback within two weeks Carol or Susan will let you know and FSU know when deliverable is ready for final review You will receive an e-mail from Kathleen requesting your deliverable for final review by DCF DCF will notify FSU of review outcome; FSU will notify you

31. DCF Support, Review and Final Approval Your DCF Prevention Team: Skip Forsyth, Prevention Team Leader and SPF SIG Project Director Senta Goudy, SPF SIG/SARG Project Coordinator Anika Foster, SAMHSA/CSAP Prevention Fellow Hal Johnson and Linda Loy, FYSAS data coordinator/analysts Tanja Waller, Project Assistant Work with SEOW and state data systems to assure valid, reliable data and epidemiological research, review/approve needs assessments and logic models Review/approve strategic plans Developing Evidence Based Work Group to review evidence on strategies and review/approve strategic plans Provide and leverage funding to address identified capacity gaps

32. Reporting Importance of reporting Process (SARG round I and II) Barriers (how can TA help?) Successes (follow your implementation/action steps; indicate these benchmarks as you accomplish them) Outcomes (follow your evaluation plan) Reporting builds VALUE of our outcomes E-SARG data entry Questions and clarification

33. Thanks so much for your commitment to the process and for all that you do to prevent and reduce the consequences of substance use in your county and across Florida.