Introduction to the Standardized Emergency Management System (SEMS)

1. Introduction to the Standardized Emergency Management System (SEMS)

2. The Standardized Emergency Management System (SEMS) • Course Objectives • Define 4 Components • Explain how 5 Levels of Government interact • Describe the 5 Functions

3. Acronyms • SEMS – Standardized Emergency Management System • NIMS – National Incident Management System • ICS – Incident Command System • EOC – Emergency Operations Center • REOC – Region Emergency Operations Center • DOC – Department Operations Center

4. SEMS, In the Beginning: After the 1991 East Bay Hills fire, Senator Petris introduced SB 1841 When chaptered, it directed Cal EMA (then OES), to develop & maintain SEMS with the support of other state/local agencies

5. Legal Basis SEMS - Government Code § 8607 – California Emergency Services Act INTENT: To Improve Coordination of Federal, State and Local Emergency Management & Response.

6. CA STATE LAW SAYS… ALL State Agencies are required to use SEMS ! Plus...

7. California State Law States…. Local governments must use SEMS to be eligible for state funding of Response-related personnel costs ! (Includes Special Districts)

8. Proven best practices, all-hazard, emergency management and response concept Organizationally flexible, ICS works well for both small and large situations Multi-Agency, multi-jurisdictional & Interdisciplinary These concepts are also part of the National Incident Management System The Standardized Emergency Management System is based on:

9. SEMS - What are the Four Components? Incident Command System Multi/Inter-Agency Coordination Mutual Aid (6 Regions) Operational Area Concept

10. Incident Command System (ICS) • Standardized, on-scene, all-hazard incident management structure • Efficiently integrates responders from a variety of agencies • ICS is also part of the NIMS

11. Basic ICS Features • Common terminology • Modular organization • Management by objectives • Reliance on an Incident Action Plan

12. ICS Benefits • The safety of responders, workers and others • Standardized approach, applicable for all hazards, by all levels of government • Used to manage emergency and non emergency incidents

13. Multi/Inter-Agency Coordination • Coordination between Agencies and/or Jurisdictions • Facilitates the Management & Tracking of Resources and Response Information • Cooperative Decisions made on Policies, Priorities & Allocation of Resources

14. Master Mutual Aid Agreement • Original agreement 1950 and includes all CA political subdivisions • Voluntary and reciprocal agreements which provide services, resources, and facilities

15. Mutual Aid Regions To facilitate Mutual Aid, the state is geographically divided into six (6) mutual aid regions Each Mutual Aid Region has a Regional Coordinator and a State (Cal EMA) Coordinator

16. Mutual Aid/Assistance Systems Established Mutual Aid/Assistance agreements form essential links • Emergency Management Mutual Aid (EMMA) • Fire & Rescue Mutual Aid • Law Enforcement Mutual Aid • Emergency Medical Mutual Aid

17. Operational Area Concept • County and All Political Subdivisions • Op Area coordinates Mutual Aid within the County Boundaries • Op Area may broker resources between its Subdivisions

18. The Five SEMS Functions (Command/Management & General Staff) Command or Management PLANNING/ INTELLIGENCE FINANCE/ ADMINISTRATION LOGISTICS OPERATIONS

19. Incident Command Post (ICP) vs. Emergency Operations Center (EOC) Incident Command Post Emergency Operations Center ICP commands tactical response to incidents from simple to complex (car accident to wildland fire) Incidents use ICS forms, structure and terminology Close to an incident Supports ICP with resources beyond capabilities of discipline specific mutual aid Manages information Coordinates resources

20. Tactical vs. Strategic • Webster’s defines Tactical as: • of or relating to combat tactics; of or occurring at the battlefront; of or relating to small-scale actions serving a larger purpose; made or carried out with only a limited or immediate end in view. • And Strategic as: • of, relating to, or marked by strategy; of great importance within an integrated whole or to a planned effect….

21. Incident Command Post vs. Emergency Operations Center • ICP “commands” tactical response to incidents from the simplest (single auto wreck) to more complex (wildfire) relies on discipline-specific expertise) • EOCs are activated to “manage” information and support incidents, with resources beyond their discipline-specific capabilities.

22. Command • To direct with authority; give orders to… • To have control or authority over; rule: a general who commands an army. • To have at one's disposal: a person who commands … • To deserve and receive as due; exact: The troops' bravery commanded respect. (American Heritage Dictionary)

23. Manage 1.To handle or direct with a degree of skill: as a: to make and keep compliant b: to treat with care c: to exercise executive, administrative, and supervisory direction of 2.To work upon or try to alter for a purpose 3.To succeed in accomplishing • Merriam Webster Dictionary

24. State Level (SOC) Region Level (REOC) Operational Area Level (EOC) Local Govt. Level (EOC) Field Level (Incident Command) SEMS 5 ORGANIZATIONAL LEVELS : 7

25. EOC Organization

26. Field Action Plan Set-up scene perimeter Bulldoze debris away from structures Triage of injured at scene Hazmat team working on identifying spill. EOC Action Plan Establish a mobilization center for incoming personnel. Find medical personnel outside of impacted county. Call for Caltrans SMEs to work with Public works. Comparing Action PlansField vs. EOC

27. Management Objectives focus on policy issues Overseeing strategy implementation. Public Information focuses on public info issues/concerns Agency Liaison Focuses on Assisting Agencyneeds Safety/Security objectives focus on safety/security concerns of EOC Operations Objectives focus on resource priorities, supporting city/co. depts., & DOCs Implementing AP Plans & Intel Objectives focus on expanding Sit Rep, facilitating AP meetings, analyzing info to be useful to all of EOC, advance planning Logistics Objectives focus on resource priorities, support requirements (people, facilities, equipment, etc.) Finance/Admin Objectives focus on Disaster Accting system All Financial concerns/issues (Time keeping, cost analysis, etc.) Action Planning Focus by EOC Section

28. Tactical Objectives vs. Strategic Objectives • Rescue trapped persons • Put out fire • Clear debris • Set up evacuation routes • Fill sand bags • Identify hazardous material • Establish PIO briefing schedule • Set up cost accounting procedures • Brief elected officials • Locate scarce resources based on needs of Field activity

29. Five Levels of ResponseLevel 1 • Tactical on-scene response • The use of Incident Command Posts as required • Provides for “Unified Command” • Requests support from the Local Government EOC or DOC Field:

30. Level 2 • City, County, Special District • Emergency Management • Establish and maintain EOCs and DOCs • Implement Local Emergency Plans • Requests Support from Operational Area • Supports Field Level activity Local Government:

31. Level 3 Operational Area: • County and all Political Subdivisions • Establish and maintain Op. Area EOCS • Coordinates with Cities and Special Districts to Broker Resources • Make requests to the REOCS

32. Level 4 Region: • State Level • Located in Mather, Oakland and Los Alamitos • Regional Emergency Operations Centers (REOCs) • Implement State Emergency Plan • Brokers Resources between Operational Areas • Mission Tasks State Agencies • Coordinates Assigned Federal Resources

33. Level 5 • Cal EMA & State Agency Executives - Headquarters • Located at Mather • State Operations Center (SOC) • Brokers Resources between Regions • Interface with the National Response Framework • Informs Governor and Legislature • Implements State Level Media Policy State:

34. Summary • SEMS is part of the Emergency Services Act, CA Government Code • Four Components • ICS, Mutual Aid, Interagency Coordination, Operational Area • Five levels of Government • Field, Local Government, Op Area, Region, State • Five Organizational Functions – Field & EOC • Command/Management, Operations, Planning & Intelligence, Logistics, Finance/Administration • More Training Available – Cal EMA website