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Session FF-02

Session FF-02. The Big Picture Michael Roberts Angela Smith U.S. Department of Education. Eligible Institution Types of Institutional Control. Eligible Institution Eligibility Requirements. Authorized by the state

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Session FF-02

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  1. Session FF-02 The Big Picture Michael Roberts Angela Smith U.S. Department of Education

  2. Eligible InstitutionTypes of Institutional Control

  3. Eligible InstitutionEligibility Requirements • Authorized by the state • Accredited by accrediting agency recognized by the Department of Education (ED) • Offers at least one eligible program of study

  4. Eligible ProgramsInstitution of Higher Education • Associate, bachelor’s, graduate or professional degree, or • At least a 2-year program acceptable for full credit toward a bachelor’s degree, or • At least a 1-year training program that leads to a degree or certificate (or other educational credential) and prepares students for gainful employment in a recognized occupation

  5. Eligible ProgramsProprietary Institution of Higher Education and Postsecondary Vocational Institution Programs must provide training that prepares student for gainful employment in a recognized occupation and contain a minimum of: • 15 weeks instruction; 600 clock hours, 16 semester/trimester hours, or 24 quarter hours

  6. Eligible ProgramsProprietary Institution of Higher Education and Postsecondary Vocational Institution • 10 weeks of instruction; 300 clock hours, 8 semester/trimester hours, or 12 quarter hours • Must be a graduate/professional program or admit only students with equivalent of an associate degree

  7. Eligible ProgramsProprietary Institution of Higher Education and Postsecondary Vocational Institution • 10 weeks instruction; 300-599 clock hours (eligible for only (eligible for FFEL and Direct Loans • Must have been in existence for at least one year • Must have at least a 70% completion rate and 70% placement rate in related job fields

  8. General Participation Requirements • Voter registrationHEA 487(a)(23) and 668.14(d) • Constitution DayFR May 24, 2005 and May 31, 2005 • Availability of GED program668.14(b)(13) • Drug-Free Workplace and drug abuse prevention program668.14(c)

  9. General Participation Requirements • Civil Rights and Privacy requirements99.31(a)(13) and (14) • Notify ED of contracts with servicers668.25(e) • Incentive compensation668.14(b)(22)

  10. General Participation Requirements • Consumer Information • Annual individual notice to students containing list of consumer information and how to obtain it (includes Campus Security, Equity in Athletic Disclosure, Family Educational Rights and Privacy, Student Right to Know and general information about school)

  11. Financial Responsibility ED reviews financial statements and systems and determines school’s ability to • Properly administer the FSA programs • Meet all of its financial obligations • Provide the services described in official publications

  12. Administrative Capability • Outlines school’s ability to administer the Title IV Programs in accordance with the law and regulations • Reviewed by ED through program reviews and annual compliance audits

  13. Electronic Application for Approval to Participate www.eligcert.ed.gov or E-App • Used to apply for designation as an eligible institution, initial participation, recertification, reinstatement, change in ownership, or to update a current approval. Updates include changes such as, but not limited to, name or address change, new location or program, increased level of offering, change of officials, or mailing address for publications.

  14. Schools’ Contract With ED Program Participation Agreement (PPA) • School agrees to comply with law, regulations and policies governing Title IV aid programs • Eligibility & Certification Approval Report (ECAR) details school’s programs of study approved for Title IV funding

  15. Policy Development • Develop policies for processing student files • Need to review on an annual basis • Update as necessary • Keep policies in a Policy and Procedure manual • Organized for easy access • Available to all staff members for easy consultation SFA Policies and Procedures

  16. What Policies & Procedures? • Refund policies • Title IV academic year definition • Cost(s) of attendance • Packaging policy • Satisfactory academic progress • Verification • Loan confirmation and counseling • Record retention

  17. How Do Schools Receive Title IV Funding? • Establish required bank account(s) for receiving and maintaining funds • Establish an account in the Department of Education’s G5 system for requesting funds and reporting expenditures

  18. G5 • G5 is the electronic system for grants management and payments. It is replacing the Grants Administration and Payment System (GAPS) • www.g5.gov

  19. Electronic Participation • All schools must participate in the Student Aid Internet Gateway (SAIG) • A web-based vehicle through which schools exchange information electronically with ED • All schools have an electronic mailbox or destination point on the SAIG • All schools must have internet access

  20. Systems You Need • FAA Access to CPS Online • Input FAFSA’s • View ISIR’s • Correct ISIR’s • Add school code to ISIR’s • COD • Submit award and disbursement data for Pell Grant, ACG, National SMART Grant, TEACH Grant, and Direct Loan

  21. Systems You Need • NSLDS user ID and passwords • View student financial aid history • Enrollment reporting • Transfer Monitoring • e-Campus-Based system • FSEOG & FWS authorizations • FISAP

  22. Determine Student Eligibility • Review FAFSA/ISIR • Resolve database match issues • Social Security Number • Citizenship • Selective Service • NSLDS • Veterans Administration

  23. Determine Student Eligibility • Review FAFSA/ISIR • Verification • Process by which certain required data reported on the FAFSA is reviewed for accuracy and completeness • Resolve conflicting information • Includes information held by other offices on campus

  24. Calculate Need COA-EFC=Need • Cost of Attendance • Estimate of student’s educational expenses • May have different costs for different programs of study ort categories of students • Use EFC appropriate to number of months in enrollment period

  25. Package • Determine Pell Grant eligibility • Determine eligibility for other aid • Federal, state, institutional • Look at student’s outside resources • Must be included as estimated financial assistance • Entrance counseling for loan borrowers

  26. Disbursement • Responsibility of Business Office • Money is drawn from G5 • Title IV aid is used to pay tuition, fees, and contracted room and board • Payment of other educational expenses requires written authorization from student • Disbursement may be credit to student’s account or check issued to student

  27. Disbursement • Title IV aid disbursed by payment period over length of academic year • Payment periods differ depending on structure of program of study • Standard term • Non-standard term • Non-term credit hour • Clock hour • Disbursement requires notifications to student borrowers

  28. Student Exits • Exit counseling for loan borrowers • Withdrawals • R2T4 • Calculation • Make required refunds in timely manner • Notification and reporting of overpayments

  29. Reporting To ED • E-App • Annual compliance audit • NSLDS • COD • FISAP • Campus Security

  30. Contact Information Your feedback and comments are appreciated. Michael Roberts Training Officer 404-562-6261 michael.roberts@ed.gov Angela Smith Training Officer 312-730-1552 angela.smith@ed.gov

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