2011 NERAOC Conference Award Basics Presented by Susan Bowman Awards Management Division

1. 2011 NERAOC Conference Award BasicsPresented by Susan BowmanAwards Management Division Office of Grants and Financial Management National Instituteof Food and Agriculture

2. National Institute of Food and Agriculture NIFA's unique mission is to advance knowledge for agriculture, the environment, human health and well-being, and communities by supporting research, education, and extension programs in the Land-Grant University System and other partner organizations.

3. AWARDS MANAGEMENT DIVISION Revised 4/19/2011 Division Main Number: 202-401-4986 CAROL LANGGUTH Division Director -2172 Phone: 401-5204 clangguth@nifa.usda.gov BEVERLY THOMPSON Secretary - 2183 Phone: 401-4986 bthompson@nifa.usda.gov Student Intern EULA JORDAN Liaison-2140 Phone: 401-0848 ejordan@nifa.usda.gov SUSAN BOWMAN Branch Chief, Br. I - 2240 Phone: 401-4324 sbowman@nifa.usda.gov Formula Grants Branch ADRIENE WOODIN Branch Chief, Br. II - 2182 Phone: 401-4320 awoodin@nifa.usda.gov AMD Org Chart DUANE ALPHS Team Leader, Team 2 -2152 Phone: 401-4326 dalphs@nifa.usda.gov BRENDA BARNETT Branch Chief - 2246 Phone 401-6520 bbarnett@nifa.usda.gov BRUCE MERTZ Team Leader, Team 1 - 2174 Phone: 401-5062 bmertz@nifa.usda.gov TOWANA DESHAZO - 2162 Team Leader Team 3 Phone: 401-4155 tdeshazo@nifa.usda.gov ROCHELLE MCCREA Team Leader, Team 1- 2160 Phone: 401-2880 rmccrea@nifausda.gov SONDRA WATKINS Team Leader, Team 2 - 2170 Phone: 401-4249 swatkins@nifa.usda.gov CHARLES HUNGERFORD Specialist - 2119 Phone: 401-5059 chungerford@nifa.usda.gov DARLENE BROWN Specialist – 2120 Phone 401-4189 dmbrown@nifa.usda.gov LAQUITA PALMER Specialist – 2117 Phone: 401-5774 lpalmer@nifa.usda.gov Selene Gates Specialist - 2127 Phone: 720-3512 sgates@nifa.usda.gov THOMAS MASON Specialist – 2115 Phone 401-3482 tmason@nifa.usda.gov PATRICIA MYERS Team Leader - 2244 Phone: 205-0453 pmyers@nifa.usda.gov EUGENIA SPOHRER Specialist - 2118 Phone: 401-5058 espohrer@nifa.usda.gov JEFF JACOBS Specialist – 2113 Phone 690-5717 jjacobs@nifa.usda.gov SHIRLEY SMITH Specialist - 2133 Phone: 401-5228 ssmith@nifa.usda.gov VACANT Grants and Agreement Spec. Phone: vacant@nifa.usda.gov JANET SCHMIDT**Specialist - 2144 Phone: 401-5951 jschmidt@nifa.usda.gov GAIL MARTIN Specialist - 2131 Phone: 401-0327 gmartin@nifa.usda.gov BARBARA DODSON Specialist - 2148 Phone: 401-6342 bdodson@nifa.usda.gov KENDRA ARRINGTON** Specialist - 2146 Phone: 401-3669 karrington@nifa.usda.gov RYAN WILLIAMS Specialist - 2150 Phone: 401-4314 rwilliams@nifa.usda.gov SHYNIKA LOFTEN** Specialist - 2110 Phone: 401-6031 slofton@nifa.usda.gov ARNITA CROSS Staff Accountant - 2181 Phone: 401-8982 across@nifa.usda.gov ADAM ANDERSON Specialist - 2128 Phone: 401-4185 aanderson@nifa.usda.gov DIANE DUBARD Specialist - 2129 Phone: 401-0549 ddubard@nifa.usda.gov JOSE BERNA Specialist - 2130 Phone: 401-6509 jberna@nifa.usda.gov TRACEY ROY Specialist – 2121 Phone 401-3681 troy@nifa.usda.gov KRISTIN ABERNATHY Specialist- - 2142 Phone: 401-6848 kabernathy@nifa.usda.go ALICIA SIMON Specialist – 2112 Phone 401-6104 asimon@nifa.usda.gov TAM-THAO NGUYEN Specialist - 2126 Phone:690-2943 tnguyen@nifa.usda.gov LISA GLANDER Specialist - 2140 Phone 401-1772 lglander@nifa.usda..gov Examiner - Phone: 401- vacant@nifa.usda.gov Examiner – Phone: vacant@nifa.usda.gov STEPHANIE BRYANT Examiner - 2122 Phone: 401-0187 sbryant@nifa.usda.gov LASHAWN POWELL Examiner - 2125 Phone: 401-1318 vacant@nifa.usda.gov JHARANA SAHU Grants and Agreement Spec. – 2111 Phone: 720-1253 jsahu@nifa.usda.gov RONALD DUNMORE Admin Assistant- - 2114 Phone:401-5047 rodunmore@nifa.usda.gov VACANT Admin. Assistant – 2116 Phone 401-1652 vacant@nifa.usda.gov SHAVON DICKERSON Admin. Assistant - 2122 Phone – 202-401-6437 Sdickerson@nifa.usda.gov Linda Toppin - 2123 Admin. Assistant Phone: 690-2563 ltoppin@nifa.usda.gov VACANT Admin Assistant Phone: 401-4248 vacant@nifa.usda.gov

4. AMD Feud Game 1

5. 1. Name 3 reasons why funds would be withheld on an award. • Missing or incomplete forms • Budget details missing or not known at the time • Late final technical report on a previous award

6. 2. How do I get a first time no cost extension (NCE) for awards under the R & R Terms and Conditions? • Project Director (PD) needs to request a NCE from the Authorized Representative (AR). • AR needs to notify NIFA within 10 days of the approval. • Send notification to NIFA with the AR signature.

7. 3. Name 5 costs that are unallowable • Entertainment costs, i.e. alcohol • Incentives, i.e. cash, movie tickets etc. • Promotional items, bags, key chains, cups, mugs, t-shirts, etc. • Costs incurred after the expiration date • Indirect costs charged as direct costs

8. 4. When are meals allowable? • A meeting where providing lunch is necessary to maintain continuity of the meeting. • A meeting is held at a remote site where attendees do not have access to dining facilities.

9. When is a PD change required? • PD is no longer affiliated with the institution • PD is absent from the project for more than 3 consecutive months • PD has a 25% or more reduction in time from the project

10. 6. For a PD transfer, what does the original institution need to submit to NIFA to transfer a grant to another entity? • Letter signed by the AR relinquishing the grant • Summary of progress to date/final technical report • Financial Form 425

11. AMD Feud Game 2

12. What information needs to be included on the budget narrative? • Salary information: funded work months for key personnel and a brief statement of duties • Itemized list and cost of equipment if required • Materials and Supplies (general description) • Travel details • All Other Direct Costs (items and cost of items)

13. What is needed for a 2nd NCE under the R&R Terms and Conditions? • A written request/justification to NIFA • The length of time required to complete the project. • Summary of progress to date. • Estimate of funds remaining. • Signature of AR and PD.

14. What is needed for a PD change? • Notification in writing of arrangements signed by the PD and AR. • The new PD’s vita. • The new PD’s Current and Pending support information.

15. For a PD Transfer, what does the new institution need to submit to NIFA to receive a transferred award? • NIFA application forms through Grants.gov • Current Research Information System (CRIS) Forms • An updated curriculum vita. • Project summary and statement of work

16. What documentation is required for sub-contracts? • Budget and narrative • Statement of work • Letter of collaboration/intent signed by AR

17. What information is in an RFA? • Who’s eligible • Funding restrictions • Proposal due date • Statutory limitations • Specific program requirements

18. AMD Feud Game 3

19. 1. How will you know that your application has been received by NIFA? • You will receive an e-mail from grants.gov upon successful submission. • You will receive an e-mail from NIFA after the RFA closes. • You may phone the Proposal Services Team (202) 401-5048. • You may e-mail electronic@nifa.usda.gov.

20. 2. What are 4 things that happen when your application is received? • Application goes through review process. • Proposal may be recommended for funding. • Additional information may be requested from program. • Application is sent to AMD for administrative review and processing.

21. 3. List five pieces of information provided on the Award Face Sheet . • Award amount • Duration of the project • The specific provisions pertaining to your award • Contact information • Award number

22. 4. List 4 ways to contact AMD. • E-mail – (awards@nifa.usda.gov) • Fax – (202-401-1804) • Mail – (800 9th St, Washington, DC 20250) • Phone 202-401-4968